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Senate. Tim is also responsible for the financial management information system, or FMIS, that we will hear more about later.
My full statement has been filed with the committee, including the annual reports of each of the 24 departments of our office. This morning I will be brief. I will include Y2K, our budget request, and then I would like to make a comment or two on the Capitol Visitor Center.
Senator BENNETT. Please.
FISCAL YEAR 2000 BUDGET REQUEST
Mr. SISCO. First, the budget request. As you indicated, for the third year in a row we are proposing a budget that holds the line on administrative expenses and reflects an increase in the payroll area for the COLA only. In dollars, that is $15,713,000, $14,202,000 for salaries, and $1,511,000 for other expenses. It is an increase of $508,000, or 3.3 percent, over our fiscal year 1999 appropriation of $15,205,000.
From an operational standpoint, that is our request. The two major projects that are ongoing are the financial management information system, or FMIS, which I just mentioned, that Tim is responsible for, and a legislative information system, or LIS.
We will continue to be funded for those for the remainder of fiscal year 1999, and for 2000, using the existing budgets that we have, and I do not project the need to request any new money for these two projects in 1999, or 2000. The only possible request may be to reprogram some of the unused funds from the appropriations we have already been provided in the administrative area.
Now, to Y2K and the compliance status of the computers in the Office of the Secretary. While the Sergeant at Arms ensures Y2K compliance for all the computer equipment in the Senate, the Office of the Secretary has worked closely with the Office of the Sergeant at Arms to ensure, first, that FMIS and LIS are engineered from the beginning to be Y2K-compliant, and, second, that all other computers and systems used in the Office of the Secretary are Y2Kcompliant.
We are on course to replace, repair, or retire anything that is not fully compliant. Most of that work is already done, and the rest will be completed no later than the end of September.
In terms of Y2K and the development of the FMIS, FMIS replaces a conglomeration of more than a dozen financial systems scattered throughout the Senate, none of which are Year 2000 compliant, and provides a single Y2K-compliant financial management system for both the general ledger and for purchasing.
Specifically, the KPMG Peat Marwick FAMIS 4.0 system, the financial accounting management information system, is the technology for the general ledger system, and KPMG's second package, called ADPICS 4.5, the advanced purchasing and inventory control system, is the purchasing system that we are using. These two software packages from KPMG are commercial off-the-shelf packages
already in use in the Federal Government, and they are warranted by KPMG to be Y2K-compliant. Even though KPMG has warranted that, these systems are so important to our financial operations that we are going to do independent testing and verification over the summer, and we are now preparing to select an independent contractor to help us test those two systems to double-check and make sure that they are compliant.
The new general ledger system is based on the standard general ledger of the Federal Government, and it converts the general ledger from a cash basis of accounting to an obligation and accrualbased accounting system. This is a mandate that has been there for a while. The system uses OMB object codes so that the budget authority and expenditures can be reported throughout the Senate and consistent with other Federal agencies, and FMIS will also deliver the capability to produce a consolidated audit of all financial statements for the entire Senate, beginning with fiscal year 2000. Again, that is part of our mandate.
Tim and the Disbursing Office staff will also be upgrading the payroll system to Y2K compliance by the end of September, but they are not installing a new system. The payroll system will be made compliant by a software upgrade, which is the Integral 9.5 system. It is a Year 2000 compliant version of the Integral payroll system that is already used by the Disbursing Office. It is a proven product, already in use in a number of other places, and it also is warranted by the vendor.
We have the original vendor installing the upgrade in the Disbursing Office, and it is being acceptance-tested at the present time, so we do not anticipate a problem there.
Shifting to the legislative information system, this also is a mandated system, with the objective of providing desktop access to the content and status of all Senate legislative information and supporting documents. Year 2000 compliance is being engineered, as a part of the LIS system development, by replacing the non-Y2Kcompliant LEGIS system that the Senate has used for some time. To ensure that LIS meets the needs of all the Senate users, the LIS Project Office, which is comprised of personnel from the Secretary's Office, the Sergeant at Arms, the Library of Congress, KPMG, and a representative from the Rules and Administration Committee, has established a user group to collect the needs and priorities of the Senate offices. We sent out questionnaires and got feedback from those questionnaires, and major enhancements to the system have been based on the user feedback.
For example, users can now perform detailed searches for particular amendments by amendment number, by bill number, by the date introduced, or by the Senate sponsor, and users can also now print entire amendments from their desks using their personal computers.
We have all roll call votes from the 101st Congress to date_available online for access by Senate staff through their personal computers.
Our new LIS home page provides a link to a menu of the latest official committee scheduling and subcommittee scheduling reports.
This makes it easier for committees to schedule hearings at times that avoid or reduce conflicts with meetings of other committees or subcommittees that have some of the same Senators as members. We have got all that computerized comprehensively for the first time.
The new document management system, or DMS, of the LIS will replace the existing LEGIS system. The DMS will collect, manage, store, retrieve and report various types of data by tracking information in different formats from "A" to "Z", from "A", the time something is introduced into the legislative system, until “Z”, when it goes to the National Archives.
The DMS implementation phase is progressing and it will be finished in August of 1999. This schedule also allows time to complete the thorough testing that we began on February 26, 1999. DMS end-to-end testing components have been identified and the LIS Project Office is actively addressing the Y2K compliance of the external interfaces.
DMS will interface with the amendment tracking system. The committee scheduling systems—the other ones that I mentioned— and these interfaces will also be Y2K-compliant.
The Office of the Secretary is providing training for the Senate clerks, systems administrators, and the end users. Since each audience has distinct needs, the training approach is highly customized. Every effort is being made to provide a comprehensive training program for the users of the new system.
The successful implementation to date of these two systems, FMIS and LIS, has depended on the outstanding cooperation and dedication and funding of this committee along with many other organizations that are involved in one of the systems, or both of the systems, including the Rules Committee and the Office of the Sergeant at Arms, the Senate Member offices, and the committee offices, the Library of Congress and the Congressional Research Service, the General Accounting Office, and last but not least, the Government Printing Office. We have all worked together to get to this point in the development of FMIS and LIS.
For other systems within the Secretary's Office, we have an information systems department that in conjunction with the Sergeant at Arms has made an assessment of the Y2K compliance of all other hardware and software within our office—that is, all nonFMIS and non-LIS systems, hardware and equipment. We have carefully thought through plans that are on course to replace or upgrade all of the noncompliant systems, systems programs and applications in a timely fashion.
We began this process in May of 1998, with a detailed assessment by Mitretek, an outside firm, to look at all computer-related activity in conjunction with the Y2K Project Office of the Sergeant at Arms. The assessment was finished in December of 1998.
During 1998, all of the personal computers within our office were updated or replaced with compliant hardware, and so from a hardware standpoint we are totally compliant.
Even more importantly, the outdated network transfer method of transmitting the text of our legislation, and all the other work that
we do in print, from the Capitol to the Government Printing Office has been replaced. Legislation is now transferred electronically to GPO via a Y2K-compliant gateway.
The last major Y2K projects include a mainframe used by our stationery room and our gift shop, which is not a part of the Senate computer center. The mainframe will be replaced by servers. The Sergeant at Arms will provide Y2K-compliant hardware and software for the Office of Printing and Document Services, and this will be the last major replacement. That is on course for completion not later than the end of September 1999.
Further details on Y2K are in the full statement, in the information systems section of the annual reports.
CAPITOL VISITOR CENTER
The last topic I want to touch on is the Capitol Visitor Center. The 105th Congress took an important step by authorizing the visitor center and appropriating $100 million for the Architect of the Capitol to use for planning, engineering, and designing and to construct the visitor center.
At that time, the best cost estimates of the Architect for building it, furnishing it, and finishing the exhibits and addressing security enhancements totaled $159 million. The legislation that was passed last year anticipated that the $100 million would be supplemented by a private fundraising plan. The Secretary and the Clerk of the House were to develop that, and recommend it back to the Congress, and we have been working on that.
We have had the Pew Charitable Trusts, which recently took the lead in giving and successfully raising funds to improve the Independence Mall region in Philadelphia, and which has contributed to many projects of major educational and cultural importance to the country, and other trusts and other individuals contact our two offices-that is, my office and the office of the Clerk of the Houseand have offered on an unsolicited basis their financial support and expertise and other support to help with the Capitol Visitor Center project.
With the level of interest in the visitor center that has been apparent, a private fundraising campaign could readily raise, in my opinion, $70 million.
If you combine the $70 million and the $100 million that is appropriated, for a total of $170 million, that would cover the last best estimate of $159 million that the Architect provided last fall for the cost of the project, and would leave us an $11 million contingency.
In addition, the Capitol Preservation Commission at the present time has a balance of $26.6 million, which was raised privately, and which could be made available for the visitor center project, if the commission voted for that and it were needed. And to the extent that a fundraising campaign raises more than what is needed for the initial cost, which I believe could be done, the excess could be reserved for expanded exhibits or for an endowment for longterm maintenance and future educational programs and new visitors' services. If we got aggressive in a fundraising campaign, we could even pay back the $100 million appropriation to the extent that was the will of the Congress.
With the project being authorized for the first time, with the $100 million appropriation this past year, and with a successful fundraising campaign, the vision of the Senate for a modern visitor center to receive the public and provide accurate and complete information about the Congress and how it works, and to meet modern security requirements, is well within reach. I am committed to help fulfill this vision at the direction of the Senate, and work with the House to make a visitor center a reality.
Thank you, Mr. Chairman. I will be happy to answer any questions you might have.
[The statements follow:]
PREPARED STATEMENT OF GARY SISCO
FISCAL YEAR 2000 BUDGET REQUEST
As the Committee is aware, the Office of the Secretary has requested freeze-level budgets, except for (COLA's), each year since fiscal year 1997. The fiscal year 2000 request again maintains level funding, excluding inflation, even as the responsibilities and workload of the Office have become greater than ever.
I respectfully propose an operational budget for the Office of the Secretary for fiscal 2000 of $15,713,000, consisting of $14,202,000 for salaries and $1,511,000 for ex
The requested budget is an increase of $508,000, or 3.3 percent, over the fiscal year 1999 appropriation of $15,205,000. The entire increase is to the salaries side of the budget, and is accounted for by a projected cost of living adjustment (COLA), as follows: $104,000 for the annualization of the 1999 calendar year COLA (3.1 percent for October through December 1999); and $404,000 for the calendar year 2000 COLA estimate (3.9 percent for January through September 2000).
The amount requested for expenses is the same as the fiscal year 1999 budget of $1,511,000, and this figure has been maintained for the past three fiscal years. While the Office of the Secretary has held the line on administrative expenses, the change in format adopted last year is carried forward and will be permanent. Before 1999, line items were based on expense categories (some for as little as $500). The fiscal year 1999 budget grouped expenses by department, using the Office of Management and Budget (OMB) object classification codes that are standard throughout the Federal Government. The new format is necessary for FMIS, and also facilitates management within the Office of the Secretary by making it easier to control the expenses incurred by the users in particular departments. There is no change from fiscal year 1999 to fiscal year 2000 in the budget figures submitted by department.
With the approval of the Committee on Appropriations, the Office of the Secretary has utilized administrative expense savings to help fund annual expenditures for the FMIS and LIS strategic planning initiatives. The Office of the Sergeant at Arms has also contributed to LIS. Utilizing existing budgetary resources has made it unnecessary to request additional funds for these mission-critical projects. FMIS and LIS will continue to be funded using existing budgetary resources to the greatest extent possible for the remainder of fiscal year 1999 and for fiscal year 2000.
IMPLEMENTING THE MANDATED SYSTEMS OF FMIS AND LIS
With respect to both systems, two points are key: (1) No new funds were requested for fiscal year 1999 or are requested for fiscal year 2000; and (2) Year 2000 compliance is being engineered into the new systems.
Financial Management Information System (FMIS)
FMIS, a mandated update to the financial management systems of the Senate, is consolidating and replacing a conglomeration of stand-alone financial systems located throughout the Senate, none of them Year 2000 compliant, with a single financial management system that is warranted to be Year 2000 compliant, while converting the general ledger from cash-basis accounting to obligation- and accrualbasis accounting based on the Standard General Ledger of the Federal Government, and having the capability to produce consolidated, auditable financial statements.