INSTRUCTIONS AND CERTIFICATES-See also AR 5-160

1. For every invitation for bids an abstract of bids form will be prepared as soon as practicable after the bids have been opened or as soon as it is decided to cancel the invitation before opening bids.

2. Every form will bear entries conforming to the following examples on page No. 1. If the entry in 3 below is made, the Opened entry will not be made.

Invitation for bids No. "728-37-18." Total pages "6."

Issued "December 5, 1936."

Opened "11 a. m., December 21, 1936."

Office of "Quartermaster, Fort Monmouth, N. J."

To supply the following requirements: "Utilities supplies-3d Qr. F. Y. 1937.”

3. If it has been decided to cancel the invitation before opening bids the date of the cancelation will be entered and initialed in the space provided below and the abstract will be distributed:

4. If no bids were received, the person whose duty it is to open the bids will initial the following in the space provided below and distribute the abstract:

No bids were received on this invitation

(Initials)

5. If bids were received and opened, entrics conforming to the following examples will be made. a. On page No. 2:

b. On page No. 3 and succeeding pages (War Department Form No. 29 A): If remarks cannot be conveniently placed under the item they may be placed in any other space on the form. If, after making entries as indicated below, sufficient space is available thereunder, similar entries for a second group of items may be made on the same page.

*List on any page only the numbers of those bids received for the items included on that page.

6. If bids were opened and the awards are not to be made by the person who opened the bids he will sign the following in the space provided below:

I CERTIFY that I have personally opened and read all bids received, verified all entries on this abstract extracted from those bids and find it correct.

(Signature and title)

7. When action on the bids has been completed, suitable entries showing such action will be made. The following are examples of possible entries for the items in the example of paragraph 5 above:

Item 1-Check .12 of bidder No. 1 in red; Item 2-Check 1.18 in red; Item 3-Check 29 in red, check 26 in blue, and add the following to the remarks: "Rejected for that reason because size specified is cssential"; Item 5-Check the 24.13 which was determined by lot and under the item enter: "Award made as directed in AR 5-160"; Item 6-Under this item enter: "All bids received on this item have been rejected-Purchase will not be made"; Item 7-Check .735 in red, check .72 in blue and add the following to the remarks: "Award made as directed in AR 5-340."

8. When the abstract has been completed as indicated above and except when the invitation was canceled or when no bids were received, the person whose duty it is to make the awards will sign the following, deleting a if the certificate in 6 above has been signed, and distribute the abstract: I CERTIFY that:

a. I have personally opened and read all bids received, verified all entries on this abstract extracted from those bids and find it correct.

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