INSTRUCTIONS AND CERTIFICATES-See also AR 5-160

1. For every invitation for bids an abstract of bids form will be prepared sa soon as practicable after the bids have been opened or as soon as it is decided to cancel the invitation before opening bids.

2. Every form will bear entries conforming to the following examples on page No. 1. If the entry in 2 below is made, the Opened entry will not be made.

Incitation for bide Na, "728–37–18." Thal pages "B."

Issued "December 5, 1936."

Opened "11 a. m., December 21, 1936."

Office of "Quartermaster, Port Monmouth, N. J."

To supply the following requirements: "Utilities supplies 3d Qr. F. Y. 1937."

8. If it has been decided to cancel the invitation before opening bids the date of the canestation will be entered and initialed in the space provided below and the abstract will be distributed:

4. If no bids were received, the person whose duty it is to open the bids will initial the following in the space provided below and distribute the abstract:

No bids were received on this invitation

5. If bids were received and uponed, entrica conforming to the following examples will be made. a. On page No, 2:

b. On page No. 3 and succeeding pages (War Departmeni Farm No. 89 A): If remarks cannot be conveniently placed under the item they may be placed in any other space on the form. If, after making entries as indicated below, suficient space is available thereunder, similar entries for a second group of steme may be made on the same page.

*Lat on any sæpe cely the number of the bids roosived for the ftans focused on that page.

6. If bids were opened and the awards ace nai to be made by the person who opened the bids he will sign the following in the space provided below:

I carry that I have personally opened and read all bids received, verified all entries on this abstract extracted from those bids and find it correct

7. When action on the bide has been completed, suitable entries showing such action will be made. The following are examples of possible entries for the items to the example of paragraph & above.

Item Check .12 of bidder No. 1 in red; Item 2-Check 1.18 in red; Im - Check 39 in red, check 26 in blue, and add the following to the remarks: "Rejected for that reason because size specified is essential"; Item 5-Check the 24,13 which was determined by lot and under the item enter: "Award made sa directed in AR 5-180°; Item 6—Under this item enter: "All tada received on this item have been rejected-Purchase will not be made"; Item 7-Check 735 in red, check .72 in blue and add the following to the remarks: "Award made as directed in AR §-340,”

& When the abstract has been completed as indicated above and except when the invitation was canceled or when no bida were received, the person whose duty it is to make the awards will sign the following, deleting a if the certificate in 6 above has been signed, and distribute the abstract: I oxarify that'

a. I have personally opened and read all bids received, verified all entries on this abstract extracted from those bids and find it correct.

b. I have made the awards or rejected the bids as todicated on this abstract.