MISCELLANEOUS SERVICE OFFICE ORGANIZATION OF THE SURPLUS PROPERTY DISPOSAL BRANCH 1. OFFICE OF THE CHIEF a. Directs, supervises, and coordinates operations of all subordinate organizational components and key personnel. b. Approves, within limits of delegated authority, all matters pertaining to civilian personnel, such as assignment, transfer, promotion, leave, disciplinary action, and dismissal. c. Advises the Depot Commander and maintains liaison with office and division chiefs as to further utilization of salvage items. d. Collaborates with Depot Property Branch in reclamation of salvage. e. Schedules and conducts sales of salvage property according to provisions of SR and AR 755 Series. f. Determines successful bidders on salvage sales and makes awards. g. Deposits with Finance Officer money received in connection with sales of salvage property and arranges for monetary refunds due unscuccessful bidders. h. Prepare correspondence, memoranda, reports, etc., as required. 2. PROPERTY RECORDS a. Maintains necessary files and records of surplus and salvage property. b. In connection with sales of salvage property. (1) Maintains current mailing lists of prospective bidders. (4) Prepares abstracts of bids received. 3. WAREHOUSING a. Receives, processes, and stores salvage and surplus property. b. Operates a salvage reclamation area. c. Checks out and obtains receipt for salvage and surplus property removed from the salvage area as a result of disposal action. King, Raymond D. Mills, Amial J. Moody, Daniel L. Overstreet, Thomas A Slaughter, Orlandus L. Underwood, William H., Jr. Watt, Harold E. Williams, Wcodrow W Montgomery, Kenneth C. O'Neal, Jr., Raymond L. Van Vactor, Walter J.. Williams, Clarence W Bierly, Alfred L. Bufford, Samuel J Connolly, Louis E. Green, Charles W. Hurrle, Edward. King, Albert. Kuehn, August. Title: Miscellaneous Services Officer, Supervisory Responsibility. Equipment Repair Officer, 1 year. Ass't. Chief Depot Maintenance Operations, 3 years. Major Higgins was assigned to the 45th Q. M. Trk. Bn. for three years as Motor Officer and Company Commander engaged in truck operations on the Ledo and Burma Roads in the China-Burma-India Theatre. Subsequent reassignment to Camp Lee resulted in assignment to troop duty for a period of two years. He then was assigned to Post Motor Officer, Camp Lee, having responsibility for Operations and Maintenance of 531 motor vehicles. He was then assigned to EUCOM, Giessen QM Depot as Assistant Chief, Combined Maintenance Division which encompassed Motor Vehicle Operations and Maintenance, Org. Field and Depot Maintenance of Materials Handling Equipment and the conduct of Utilization and Maintenance Surveys for the European Command. He was then assigned to CONUS, Jeffersonville Quartermaster Depot, Depot Maintenance Division, as Operations Officer for ten months. He was subsequently reassigned within the Depot as Miscellaneous Services Officer with responsibility for the following Service element: Salvage Branch, Motor Pool Branch, Maintenance Branch, Medical Branch, Depot Property Branch (including Storage Service Section), and Machine Reports Branch. While this assignment appears to be diverse and unrelated, the responsibility of the job is primarily coordinating and encompasses, with the exception of Professional skills, the field of Maintenance, Repair and Classification which prior assignments indicated Major Higgins possessed. The importance of the Disposal Program, both Salvage and Excesses, require a major portion of the time being devoted to problems concerning Salvage. The Property Disposal Officer and Major Higgins discuss and determine courses of action pertaining to Sales Activity. Such determinations dictate whether Retail, Negotiated or Sealed Bid type Sales would be for the best interests of the Government. Review of previous sales, current market trends, local conditions and bid responses are used as a guide to determine feasibility of continuing previous approaches. Considerable success has been realized recently in the conduct of Retail Sales. Although this field has been pursued to only a limited degree, the prospects for future sales are encouraging, particularly in the category of furniture, which has had relatively poor response in the past, either through negotiation or Invitation. Warehousing techniques, classification of property, space assignment, personnel utilization and assignments are reviewed jointly to assure efficiency of operations and recommending correction or refinement for those areas indicating such action is necessary. Joseph G. Kaster. Title: Surplus Property Disposal Officer, GS-10. Experience: The incumbent was employed at the Louisville Paper Company, Louisville, Kentucky, from September 1928 to September 1940. During this term of employment, duties and responsibilities included all phases of supply work concerned with receiving, shipping, warehousing, inspection, inventory and maintenance of stock records. Also, occasionally assisted the General Superintendent in computation of work orders and cost data. In the month of September 1940, employment in the Federal Government as a Civil Service employee at the Jeffersonville Quartermaster Depot was begun. Initial employment as a 'Checker was begun with advancement to Storekeeper and then to Clerk. During this employment duties and responsibilities in charge of all receiving and shipping activities were accomplished and supervision of approximately 90 to 120 employees was involved. These operations included placement of both inbound and outbound rail and truck shipments with resultant accomplishment of necessary documentation. This employment was interrupted due to active military service from 1944 through February 1946 serving as Supply Sergeant. This tour of duty involved responsibility for receipt and issue of all supplies for a Headquarters group with four companies. Upon completion of military service and honorable discharge employment at the Jeffersonville Quartermaster Depot was resumed as a Civil Service employee, Grade CAF-5, being responsible for all requisitioning, issuance, and inventory of all operating supplies and equipment used at the Depot. During December 1948 assignment was made to Salvage Branch as Storekeeper, CAF-6, with responsibility for all warehousing operations of the Branch. Promotion to Chief of Salvage Branch was made in February 1949. Education: The Property Disposal Officer graduated from grade school (1-8 Grade) receiving a four year scholarship to High School. This scholarship could not be effected due to illness and conditions at home which necessitated immediate employment. After obtaining employment, enrollment in the Clark Business School, Louisville, Kentucky, was made and study at night school was continued in General Office Procedure for a period of 31⁄2 years. In addition to the Clark Business School course, an additional correspondence course in Storekeeping was completed from the Franklin Correspondence School. During the tenure of the incumbent in the military service an 8-week course in the Clerks' School was satisfactorily completed. 8. CITATION TO APPLICABLE STANDARD AND ITS DATE OF ISSUANCE CSC Class.Pos.Stds. for Realty Asst. GS-1172-9, (Nov,'49) and by reference to job of Chief Shops Supply GS-10.in OOMG Guide for Evai. 9. JOB CONTROLS, DUTIES AND CONDITIONS OF WORK Undicate percent of time for each duty, where pertinent) of Key Jobs, Engr.Depot Maint.Div.,dated 10-13-49. 1. JOB CONTROLS Receives administrative direction from Chief, Miscellaneous Services Office, who Follows procedures and technical manuals which govern disposal of surplus and salvage material, procedures covering intra-depot handling of such property, and special regulations and directives issued by OQNG and 5th Army. Other controls include prior approval by OQMG and 5th Army of certain awards to buyers of salvage and surplus material. MAJOR DUTIES Is in charge of disposing of surplus property excess to military needs, and of Supervises activities of Branch: Supervises a group of 40 to 50 manual and clerical employees who receive incoming deliveries of excess property and scrap material, segregate and lot it as directed, pack, crate, and bale some items for shipment, ship property to successful bidders or other recipients, and perform such office operations as making up advertisements of sales, circularizing prospective bidders, abstracting bids, collecting deposits, maintaining property records, etc. Supervises the developing of internal operating procedures and helps in preparing those covering inter-organization handling of excess and salvage property. Instructs subordinates as to clerical procedures, warehousing, DA 374 AGO FORM (Continue statement of duties, etc., on reverse side) 16-87060-1 JOB CONTROLS, DUTIES, AND CONDITIONS OF WORK-CONTINUED Job No. 1812 (Rev.) preservation of property, lotting for sale, and segregation of inoaming items. Spot checks their work and answers questions of key subordinates on general and specific matters. Conducts regular inspections of the sanitary fill, dump area, incinerator, or such other places where waste materials may accumulate, for the purpose of detecting improper segregation and directs corrective action as required. Allocates permanently assigned storage space, consisting of approximately 50,000 square feet of inside warehouse space, and 190,000 square feet of open storage area, taking into consideration requirements for the safeguarding and preservation of property and materials of frequently changing character. Also assumes responsibility for the storage and preservation of property awaiting disposal as surplus material, and located in 25,000 square feet of open storage space belonging to other Depot organizations. Instructs personnel as to general storage plan to be followed. Evaluates performance, establishes performance standards, and makes recommendations regarding promotions, reassignments, separations, training needs, disciplinary actions, and position classification changes. 2. Plans and conducts property disposal sales: Personally determines whether incoming material should be classified as scrap, or should be advertised by its unit identity. Bases decision on knowledge of market demands and probability of bidder interest, and on method which is calculated to produce greatest recovery value. Determines how material should be lotted, and decides whether cost of segregating mixed lots can be justified by probable increase in recovery value. Determines size in which lots should be offered, taking into consideration the possibility of stimulating greater buyer interest by breaking large quantities into smaller offerings. Familiarizes self with the general condition of material to be offered for sale, and approximate make-up of lots which are mixed in kind or condition of items, so as to answer inquiries of prospective bidders. Determines when quantities on hand are sufficient to justify a sale, and has listing prepared which describes the items, quantity in which offered, etc. ORGANIZATIONAL LOCATION: Miscellaneous Services Office, Salvage, Branch I HEREBY CERTIFY THAT THIS STATEMENT ACCURATELY AND COMPLETELY DESCRIBES WORK PERFORMED IN ONE OR MORE POSITIONS IN THE ABOVE ORGANIZATION SEGMENT: |