No. 4165.12 Date: March 8, 1954

DEPARTMENT OF DEFENSE INSTRUCTION

Subject: Prior approval for real property actions.

I. PURPOSE

It is the purpose of this instruction to establish uniform procedures for obtaining prior approval from the Office, Assistant Secretary of Defense (Properties and Installations) for the acquisition and disposal of real property.

II. CANCELATION

A. Memorandums from the Assistant Secretary of Defense (Properties and Installations) to the three military departments dated September 4, 1953, subject: Congressional Clearance for Real Estate Actions, are canceled.

B. Paragraph 2. c. of memorandums from the Assistant Secretary or Defense (Properties and Installations) to the three military departments dated December 19, 1953, subject: Space Acquired From the Public Buildings Service, General Services Administration, is canceled.

III. MODIFICATION

The memorandum from the Secretary of Defense to the three military departments dated February 4, 1953, subject: Review of Construction Programs, is modified to exclude the acquisition of real property.

IV. EXCEPTIONS

This instruction does not apply to real property actions pertaining to river and harbor and flood-control projects (civil works under jurisdiction of the Secretary of the Army) or to real-property actions included in paragraph III. B. of Department of Defense Directive No. 4000.8 dated November 17, 1952, and Department of Defense Directive No. 4270.6 dated August 22, 1953.

V. SCOPE AND APPLICABILITY

This instruction applies to the following real property actions in the United States, Alaska, Hawaii, Puerto Rico, and the Virgin Islands:

A. Acquisition of real property in fee or easement for an amount estimated to be in excess of $5,000.

B. Acquisition by lease of real property for an annual rental estimated to be in excess of $5,000 (including all lease renewals, e. g., automatic and by notice). This includes all leases to be acquired for military use whether by contract, condemnation proceedings, General Services Administration, or other means.

C. Lease of Government-owned real property for estimated annual rental receipts in excess of $5,000.

D. Disposal or report to a disposal agency of excess Government-owned land and/or improvements with an estimated value in excess of $5,000.

E. Transfer of Government-owned real property with an estimated value in excess of $5,000, except transfer of such real property within a military depart

ment.

NOTE. In those cases where individual real-property actions are to be made as part of a real-property project involving more than $5,000, the real-property project will be included under subparagraph A, B, C, D, or E, as appropriate.

VI. PROCEDURE

Each real-property action included in paragraph V. will be submitted to the Office, Assistant Secretary of Defense (Properties and Installations) for approval before committing the Government to acquire, lease or dispose of such property. The request for approval will include the material facts used by the military department concerned in determining the need for such real-property action together with the area, location, using agency, and estimated cost, rental or value, as appropriate. In addition, the latest utilization report will be submitted for

each lease renewal, and a real-estate planning report based on sound engineering and appraisal principles prepared by qualified personnel will be submitted for the acquisition of real property in fee or easement for an amount estimated to be in excess of $25,000. All cases requiring approval of the Armed Services Committees pursuant to section 601, Public Law 155, approved September 28, 1951, will include the project sheet in the form it will be submitted to the committees after approval by this office. Upon submission of a project sheet to the committees, this office will be furnished a numbered and dated copy of such project sheet. No real-property action will be submitted to the committees without the approval of this office.

VII. EFFECTIVE DATE

This instruction is effective March 15, 1954.

[Ink notation:]

FRANKLIN G. FLOETE, Assistant Secretary of Defense (Properties and Installations).

Amended on May 24, 1954, by DOD Directive Transmittal-Section V, paragraphs A, B, C, D, E, and note:

Delete $5,000.

Insert $15,000.

No. 4165.13

Date March 26, 1954

DEPARTMENT OF DEFENSE INSTRUCTION

Subject: Reporting requirements for coordination of family housing projects proposed under title VIII (Wherry act) of the National Housing Act, as amended

I. PURPOSE

The purpose of this instruction is to implement paragraph IV of DOD Directive 4165.10, dated November 12, 1953, by prescribing the contents and format of the supporting data and justification accompanying a Wherry housing proposal. Provision of this material will reduce the amount of time now required to accomplish review and analysis prior to determining coordination approval or disapproval for the Secretary of Defense.

II. AUTHORITY

DOD Directive 5131.1, dated August 13, 1953, authorizes the Assistant Secretary of Defense (Properties and Installations) to obtain such reports and information from the military departments as are necessary to carry on his responsibility for the development of sound construction programs. The authority for issuance of instructions is contained in DOD Directive 5025.1, dated February 2, 1954.

III. ACTION REQUIRED

A statement presenting supporting data and justification for a proposed Wherry housing project will be prepared in accordance with the detailed instructions contained in attachment 1 to this instruction and will be submitted to the Assistant Secretary of Defense (Properties and Installations) with DD Form 262 (attachment 2).

IV. REPORT CONTROL SYMBOL

The statement required by this instruction will be prepared and submitted under Report Control Symbol DD-P&I (AR) 141, which will also apply to DD Form 262. Report Control Symbol DD-OB(AR) 10 is hereby canceled.

V. EFFECTIVE DATE

This instruction is effective on March 31, 1954.

FRANKLIN G. FLOETE,
Assistant Secretary of Defense

(Properties and Installations).

INSTRUCTIONS FOR PRESENTATION OF DATA IN SUPPORT AND JUSTIFICATION OF PROPOSED WHERRY HOUSING PROJECT AS SUPPLEMENT TO DD Form 262 Data accompanying DD Form 262 in support and justification of a proposed Wherry housing project will be reported as a supplement to DD Form 262 and will provide information reported under the general headings prescribed below. Such information will not be restricted by or to the coverage indicated. This instruction establishes minimum criteria for review and determination by the Office of Assistant Secretary of Defense (Properties and Installations). It is not intended to place limitations on the amount, nature and coverage of data presented. In cases where the specified information is not applicable or not available, a statement to that effect will suffice.

The report for a proposed Wherry housing project will be submitted as a memorandum to the Assistant Secretary of Defense (Properties and Installations), prepared in accordance with the following outline:

Subject: Request for approval of a Wherry housing project at

(State) Introduction

(Installation)

Brief statement giving request for coordination and approval of proposed project, specifying size and location of project, installation to be served and major points of justification, such as substantial unmet need, local housing shortage, isolation, tentative approval by FHA, etc. In case a Wherry project has been approved previously for the installation, state whether the proposed project will be developed separately or as an extension of the existing project. Military installations

1. Installation to be served.-State location in terms of distance and direction from nearby large communities and description of mission.

2. Other military installations in area.-State names, locations in terms of distance and direction from installation to be served, permanency, approximate personnel strengths, and missions

Personnel strength

Give numerical statements on past, present, and future strengths by officers, enlisted men (top 3 and lower 4 grades separately) and civilians with schedule of dates on which various stages of buildup or reduction are expected to occur and the lengths of principal tours of duty.

On-base housing conditions

1. Requirements.—Enumerate current (actual) and future (estimated) family housing requirements for officers, enlisted men (top 3 and lower 4 grades separately) and civilians, explaining any deviation from normal requirements experience.

2. Assets. Enumerate current family housing assets by type of construction (permanent and temporary), source (appropriated funds, Wherry, acquired World War II housing, title III, etc.), type of structure (single family, detached and attached, and multifamily), status of construction for units authorized and under construction with expected completion dates and for completed units with judgment as to suitability (age, structural condition, and size). State extent of vacancy and reasons therefor.

3. Deficit. Current and future family housing deficit by officers, enlisted men (top 3 and lower 4 grades separately) and civilians. Also, state extent of waiting lists for existing and planned housing and rate of turnover in existing housing, especially Wherry.

Community support

1. Population.-Give 1950 Census figures for area and principal cities; also, give current estimates, if available, and sources. If possible comment on past and expected future rates of growth.

2. Existing family housing.—State number of rental and owner-occupied units. Comment on recent versus old housing, public versus private, substandard versus adequate, vacancy rates, rental prices, waiting lists and accessibility to installation in terms of public and private transportation, distances, traffic conditions, etc. If title IX housing programed in area, indicate status of construction, utilization by military personnel and other eligibles, accessibility, suitability, commercial support, etc.

3. New family housing. Give estimated current and expected building rates. Comment on rental versus sales housing and adequacy in terms of size, price, accessibility, etc., as above.

4. Community services.-Comment on availability and accessibility of schools, shopping centers, civic, and health services, recreation, etc.

NOTE. The information requested under items 1 through 4, above, may be presented by submitting a copy of an up-to-date FHA market analysis report, if available.

Description of project

1. Planned occupancy.-Give number of units planned for officers, enlisted men, and civilians; if no distinction to be made, state this fact.

2. Unit size and rental.-State distribution of units by number of bedrooms and rental rate established for each size and type of unit with differential for officers and enlisted men, if any.

3. Design.-Comment on probable types of construction and structure, if preliminary studies indicate these facts.

4. Site. If site currently Government-owned, state whether part of original installation property or separately acquired for housing purposes; if latter, state cost. If not Government-owned, cite need for purchasing new land and justifying factors. If site not selected, give number under consideration with major factors in favor of and against each.

5. Utilities.—Describe accessibility; if appropriated funds will be required to provide utilities and site improvement, state approximate amount.

6. Method of development.—If preposed project represents an addition to an existing Wherry project, indicate whether current sponsor will be used and explain factors dictating decision.

If no tentative

7. FHA concurrence.—State tentative approval by FHA, if obtained; also, give any pertinent qualifications stipulated by that agency. approval obtained from FHA, explain fully.

5. AFTER CONSIDERATION OF THE FACTORS PROMULGATED BY CURRENT CSD INSTRUCTIONS RELATING TO

IMPLEMENTATION OF P.L.

211 (81st Congress)", THE ABOVE INSTALLATION IS DEEMED TO BE A PERMANENT PART OF THE SPONSORING DEPARTMENT. THERE IS NO PRESENT INTENTION TO SUBSTANTIALLY CURTAIL ACTIVITIES AT THIS INSTALLATION. THIS PROJECT IS NECESSARY TO PROVIDE ADEQUATE HOUSING FOR PERSONNEL STRENGTH INDICATED IN ITEM 3a ABOVE, CONSIDERATION HAVING BEEN GIVEN ALL ACCEPTABLE FAMILY HOUSING, FROM WHATEVER SOURCE, IN THE LOCALITY. SPONSORING DEPARTMENT

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