APPENDIX NOMINATIONS FOR EXAMPLES OF FEDERAL PRODUCTIVITY IMPROVEMENTS The Exemplary Practices Program The US Office of Personnel Management announced on November 30, 1979 a formal program to identify and document examples of productivity improvement in the Federal government. OPM is asking Federal managers, bureau heads, Assistant Secretaries for Administration and others to actively seek examples that can be documented for study and use by other agencies. OP will review and substantiate examples that are transferable, and publish the most appropriate ones for use by managers throughout government. In announcing the "Exemplary Practices in Federal Productivity Program," OPM Director Alan K. Campbell defined productivity as "superior or ganizational performance, including output per employee and to what degree the output satisfies program objectives". "Put another way," Campbell said, productivity is concerned with both 'doing things right' and 'doing the right things'; it involves not just how much of a product or service is delivered but also quality, timeliness and responsiveness." "Our purpose at this time is to find and share what's out there," according to James M. H. Gregg, head of OPM's Workforce Effectiveness and Development Group. "We know that many managers have made improvement over the years, but we need to analyze their results objectively, identify those projects which other managers might use, and simply make the most useful projects available to those persons responsible for improving productivity." Types of Projects Federal managers and others are asked to nominate projects, drograms or other organizational examples of improved productivity, including instances of efficiency, effectiveness, responsiveness or accountability. Nominations may be in two categories: (1) Total system improvements where the total performance of an organization is improved; or, (2) Unit improvements where specific aspects of an organization are improved (for example, certain personnel improve their performance, or their work process is made more efficient). Office of Productivity Programs Washington, DC Nominations To be eligible for consideration, nominations must include: Name of the project/program. O Name of the agency and sub-unit. Location. Person in-charge and phone number. Starting and completion dates (one year minimum). Cost and/or number of employees involved. Goals and objectives. Means of achieving objectives (i.e., process, techniques, What was achieved (quantitative measures). Nominations should be limited to 1,000 words or less but previously published materials may be attached. Rather than have nominees spend undue time and effort on preparing detailed and lengthy nomination forms, OP encourages agencies/managers to send an informal initial explanation of its proposed exemplary example. We will promptly review your summary and either call or write with an initial review. Nominations chosen for comprehensive review will then be subjected to intensive analysis and documentation, including on-site visits. Clearances OPM suggests but does not require that initial nominations be submitted through formal agency chains of command. We will however, if a nomination is submitted for intensive review, ask your Assistant Secretary for Administration for approval to publish the results. Note: Nominations should be sent to: Exemplary Practices in Federal Productivity OFFICE OF PERSONNEL MANAGEMENT OFFICE OF PRODUCTIVITY PROGRAMS-JED PO BOX 14108 WASHINGTON DC 20044 For additional details, contact Steve Bryant or Tom Mroczko at the above address or call at (202) 632-7647. ACKNOWLEDGEMENTS U.S. Office of Personnel Management Alan K. Campbell, Director Jule Sugarman, Deputy Director James M. H. Gregg, Associate Director Workforce Effectiveness and Development Group Blair G. Ewing, Assistant Director, G. Martin Lively, Acting Director Stephen Bryant, Exemplary Practices Project Leader Jane Gill, Editor Ed Koenig, Editor National Labor Relations Board Joseph E. DeSio Associate General Counsel Milford Cleveland Program Analyst EVALUATION FORM To help OPM evaluate this publication, please complete and return this form. Thanks. 1. What is your general reaction to this booklet? Excellent Above average 2. Average To what extent do you think this booklet is useful in: (Check one box on each line.) 3. 4. 5. Providing an outline for my own Improving my own management skills in general Do you need further information, training, or technical assistance on productivity? If so, please specify your needs. In what ways could this publication be improved (please specify, e.g., structure, organization, content coverage, other)? Check one box which best describes your position |