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Mr. BALDERSON. Thank you, Mr. Chairman. [The information follows:)
Historically, the responsibility of the Disbursing Office is to monitor expenditures on an appropriation account basis. The staff is required to track the expenditures for committees of the Senate which are funded by the annual funding resolutions, and which are paid from expenses of inquiries and investigations. Additionally, the Disbursing Office tracks certain items within the apportionment schedule for miscellaneous items. These items are tracked because of the dollar limitations required by law or resolution or for budgetary purposes. The following is a schedule of the expenditures of these items for fiscal years 1981 and 1982.
MISCELLANEOUS ITEMS APPORTIONMENT SCHEDULE OF EXPENDITURES
AS OF MARCH 31, 1982
Employees compensation fund reimbursement.
Figures as of April 30, 1982.
The Disbursing Office is in the process of implementing a total financial manage ment system for the Senate which will encompass all aspects of the Disbursing Office. One of the functions to be included in the system will be the capability to monitor or track all expenditures made from moneys available to the Senate.
At the present time, the Office of the Sergeant at Arms has its own accounting office which keeps the necessary accounting records to track its expenditures from the apportionment schedule.
The Office of the Secretary also maintains records for its expenditures from the apportionment schedule.
SERGEANT AT ARMS AND DOORKEEPER
STATEMENT OF HON. HOWARD S. LIEBENGOOD
PHIL LARSEN, ADMINISTRATIVE ASSISTANT
INTRODUCTION OF ASSOCIATES
Senator MATTINGLY. Now we have before us Hon. Howard S. Liebengood, Sergeant at Arms and Doorkeeper. If you would like, Mr. Liebengood, you may go ahead and give your report.
Mr. LIEBENGOOD. Thank you, Mr. Chairman. I have with me at the table Phil Larsen, my administrative assistant and budget officer.
I previously submitted a statement to the subcommittee which I would like to read from in part.
Senator MATTINGLY. Your pepared statement will be inserted in the record. Continue with your statement. [The statement follows:)
STATEMENT OF HOWARD S. LIEBENGOOD
Mr. Chairman and Members of the Subcomunittee, I am pleased to today
report on the fiscal status of the Sergeant at Arms jurisdiction and
scek your authorization and approval relative to funding for fiscal year 1983. I very much appreciate the past cooperation of this
Comunittcc and its staff, both as Sergeant at Arms and as a member of the
Senate Management Board.
Last year, in testifying before this Subcomittec, I addressed the
1982 budget in the context of our commitment to provide the United States
Senate with the best possible services in the most cost effective manner.
Throughout this past year, we have diligently pursued innovations commen
surate with that comitment. Accomplishments in that respect are notc
worthy and significant to understanding the challenges present in fiscal
A 1982 budget reduction of 11% ($6 million) that was both requested
A reduction in Accounting Office personnel from 14 to 9, accomplished by streamlining internal procedures and paperwork flow.
A Senate Placement Office was established in November, 1981. This
small staff of 4 has interviewed 2,276 applicants through March of this
year and filled 37% of all "job orders" received from Senate offices.
A reorganization of the Service Department lines of authority and accountability that ha enabled hard working staff to effectively. achieve newsletter production at a current annualized rate of 219.3 million newsletters per year, a productivity increase of 126% from calendar year 1980. All this accomplished by a staff of 14 fewer people than
available in 1980.
An implementation by the Service Department of third class bulk
sort for newsletters, which has resulted in a savings to the Senate in
franking costs of $17.4 million in fiscal years 1981 and 1982, and a
projected additional savings of $20.6 million in FY 83.
A new Service Department in-house maintenance program that has accom
plished savings for fiscal year 1982 of approximately $70,000.
Another Service Department innovation utilizing a post card format for town meeting notices, with anticipated savings of $552,000 for
fiscal year 1982.
A Senate Post Office reorganization that has enabled a staff, reduced
in size by 34% (from 79 to 52) to efficiently process 12.5% more mail
than in 1980.
An ongoing Capitol Police manpower utilization review that has effected
a reduction of 68 manyears of duty assignments.
Using the saine number of personnel available in fiscal year 1980, the
Recording Studio has increased revolving fund revenues by 40% over the
prior year, while providing a range of new expanded services to the Senate.
The Senate Computer Center initiated a program to replace less efficient
and more expensive equipment with newer equipment at an estimated saving
of $106,000 for fiscal year 1982.
The Computer Center was able to alleviate computer capacity problems
by obtaining larger computers surplused by another government agency. This increased capacity will be provided at a cost savings of $445,000, as. compared to equivalent purchases on the open market.
By converting certain types of equipment from lease to purchase, the
Computer Center will achieve savings of $2,600,000 during fiscal years
1982 and 1983,
Mr. Chairman, I would especially like to compliment my Deputy, Larry
Smith, my Administrative Assistant and budget specialist, Phil Larsen, and
the various Department Heads, who working together constantly to effect
economy and efficiency will achieve a projected cost savings to the United States Senate over the period of January 1981 through fiscal year 1983 of approximately $12.9 million (as outlined in Attachment A).
While the Scrgcant at Arms jurisdiction takes a great measure of
pride in the fulfillment of its service and cost reduction goals for
1982, I must advise that maintaining the service status quo for fiscal 1983 will considerably outstrip currently available resources. Therefore,
I am requesting an increase in the FY 83 salaries budget in the amount of
$3,163,000 and expenses in the amount of $5,250,000 and small increases in other appropriations, for a total budget of $59,081,700 (See Attachment B). This total represents an 18.2% increase in the Sergeant at Arms budget for
There is no mystery surrounding the reasons mandating such an increase. Put simply, the high cost of managing Senate services is dictated by the following:
1. Inflation: 3.9% of our requested budget increase is
attributable to inflation alone.
2. Uncontrollable rate increases:
for example, the rates
for local telephone services have increased 42% since last June
and long distance service has increased 61% since last July.
3. Demand for services: the current demand for authorized
services simply exceeds our present production capacity in certain
The table at Attachment C identifies the respective increases attributable
to these respective causative factors.
Please note that for FY 83,
eight of our twelve jurisdictions are relatively untouched by the cost
escalators noted above.
I would like to address individually the four remaining areas of
acute budgetary concern for FY 83, beginning with the Capitol Police.
U.S. Capitol Police--The demand for quality security services is
obvious, constant, and relatively self-explanatory. The effectiveness
Crime Map at Attachment D.
I commend Chief Powell and the Capitol Police
on maintaining an excellent level of security.
For FY 83, the demand for increased police services will escalate with the occupation of the Hart Building. Forty-seven additional police
officers at a cost of $869,000 will be required for FY 83 to provi.de the
essential expanded security coverage.
This increase in the overall size of the U.S. Capitol Police force
will only be temporary. As the annex buildings are vacated and razed,
current police manpower requirements can be reduced by 51 positions. Until this occurs, however, the 47 position increase is both mandatory and essential.
Telecommunications --Telephone services available to the United States
Senate are presently held hostage to dramatic rate increases, occurring with alarming frcquency. For FY 83, we are requesting an increase in