64 records in the custody of the agency have sufficient historical, administrative, legal, research or other value to warrant their further preservation by the Government."; (B) in subsection (a) by amending paragraph (2) to read as follows: "(2) The Administrator and the Archivist shall promulgate regulations (subject to the approval of the President) to "(A) provide for the inspection of records, the use of which is restricted by law; and "(B) provide that regulations authorizing and restricting the examination and use of such records applicable to the head of the custodial agency or to employees of that agency are applied in the same manner to the Archivist and the Ad ministrator and to the employees of the National Archives and Records Administration and General Services Administration, respectively."; and (C) in subsection (b) by inserting "and in sections 18 19 20 21 22 this section". 23 2107 and 3303a of this title" after "subsection (a) of (3) The first sentence of section 3303a(a) is amended to 24 read as follows: "Subject to the limitations of section 2906 25 and notwithstanding any other provision of law, the Archivist 65 1 shall examine the lists and schedules submitted under section 2 3303, and the Archivist or the designee of the Archivist may 3 examine any record on such lists or schedule.". 4 SEC. 302. REPORTS ON ROUTINE USES. 5 Section 552a(t) of title 5, United States Code, is amend 6 ed by striking out "or a matching program" and inserting in 7 lieu thereof "a matching program, or a routine use". FACT SHEET S. 1742 THE FEDERAL INFORMATION RESOURCES MANAGEMENT ACT OF 1989 MAJOR THEMES 1. To reauthorize the Paperwork Reduction Act with emphasis on its original intent and purposes and to increase efforts to reduce duplicative Federal information collection and minimize paperwork burden on the public. 2 3. 4. To strengthen the information infrastructure and To set a national information resources management To improve the efficiency and effectiveness of the Office of Management and Budget's Office of Information and Regulatory Affairs (OIRA) in carrying out all its responsibilities under this law. KEY PROVISIONS 1. STRENGTHENS PAPERWORK REDUCTION EFFORTS The importance of a strong and ongoing government-wide effort to reduce the burden of unnecessary government paperwork cannot be overstated. A renewed and unified effort by the Congress, the Executive Branch, and Federal agencies is required to attack the mountain of paperwork faced by businesses, university researchers, and other individuals. The "Federal Information Resources Management Act" reflects a studied and constructive approach towards addressing this important problem. Reauthorizes existing Federal information collection Continues the overall reduction goal of reducing Fact Sheet Paperwork Reduction Reauthorization Page 2 Requires OIRA to identify initiatives to reduce paperwork burdens associated with individuals, business, educational institutions, state and local governments especially with respect to procurement and Federal grant programs. A report to Congress is required which specifically addresses the impact of burden reduction programs for those most heavily burdened. Requires that agency information collection's are: at 2. IMPROVES INFORMATION RESOURCES MANAGEMENT As Government information must be made a high priority as a valuable and useful resource to government and society. such, it must be managed in a coordinated and systematic manner based on established principles of information resources management. OIRA, in conjunction with other government entities with centralized information management responsibilities, must take leadership in developing coherent information policy which gives balanced and needed emphasis to all information functions. Federal agencies must establish parallel, but independent, information resources management programs. Creates a new purpose which emphasizes public benefit, quality, and use of government information as important priorities. Creates a new definition for "managing information resources" emphasizing comprehensive life-cycle approach to information policy development. Requires OIRA Administrator to give balanced and needed emphasis to all major information policy functions and to coordinate information policy with other central information agencies. Encourages OIRA is to devote significantly more of its limited resources to functions required under this law, (e.g. statistical policy, privacy, information technology) which have been neglected in the past. Increases the responsibility of the OIRA Administrator Fact Sheet Paperwork Reduction Reauthorization Page 3 statistical system. Specifically, there as a new coordination role, and an emphasis on dissemination of Establishes interagency working groups to strengthen information policy coordination as part of OIRA's information policy functions. These working groups are changed with coordinating both the development and the implementation of information policy. A specific statistical policy interagency working group is also required, to be headed by the chief statistician and including at least the heads of the major statistical agencies. This working group is charged with coordinating all of OIRA's statistical functions. 3. REAFFIRMS QIRA RESPONSIBILITY FOR POLICY GUIDANCE OIRA's responsibility for agency information activities is to ensure that they are well run, not to run them. OIRA's relationship to Federal agencies must be structured to provide policy guidance, not day-to-day approval or disapproval of agency information activities. Federal information resources management capabilities must be strengthened, and agencies must take greater responsibility for fulfilling the full range of information functions. Emphasizes the concept of "information resources management" to improve acquisition and use of information to meet information needs in government agencies and the public. The new title "FEDERAL INFORMATION RESOURCES MANAGEMENT ACT", and other sections identifies this concept as a major purpose of the Act, creating a new definition of the concept, and modifying existing definitions. Requires OIRA to develop policy, guidance, and standards to provide direction to agencies and to ensure the development of formalized training programs in Information Resources Management concepts for OMB staff and agency officials. Strengthens agency responsibility and accountability in all areas of information resources management. Each agency head is directed to appoint a career Chief Information Resources Management Official with appropriate credentials, and each agency is required to establish an agency-wide IRM program, to provide formalized training programs for agency officials, and to integrate IRM programs and agency activities. Creates a self-certification of continuing information |