Subscriptions $7,500 HIR maintains a subscription to IBM for documentation that costs $5000/year and includes updates to the technical manuals for all products. An additional $2500 is needed to provide for subscriptions to technical journals and other publications. Equipment $1,634,492* The mainframe computing environment is a combination of hardware and software. The hardware includes the CMOS processor. RAID disk storage, tape storage, and high-speed printers. The software that runs on the processor includes the operating system and system support utilities, and applications including database management, statistical analysis software, and NCOA (National Change of Address) service. *These equipment estimates could be changed based on the results of the upcoming OIG/HIR mainframe migration study. • Processor $307,000 -- The mainframe computer installed at HIR is state-of-the-art CMOS (complementary metal oxide semiconductor) technology from IBM. Together with the latest version of the IBM operating system, this hardware provides a platform for all mainframe-based applications and is Year 2000 compliant. Funding is required for lease and maintenance contracts to maintain this processor. This represents a decrease from FY '98 of 10% because it is expected that HIR will be able to obtain more favorable pricing from IBM and other vendors for a smaller processor. • RAID Disk Storage $124.404 -- Disk storage consists of an IBM RAID (Redundant Array of Inexpensive Disks) high-performance disk storage system. This storage is used to house all mainframe-based data. Funding is required for lease and maintenance of this storage system. • Tape Storage $118,750 -- Tape storage consists of two Storage Technologies, Inc. (STK) Automated Tape Libraries (ATLs, sometimes referred to as "silos") installed at HIR, and a third ATL installed at the Library of Congress. The two ATLs installed at HIR provide storage for less frequently used data that cannot cost effectively be stored on disk, or for large files that are used for specific jobs, and are called for as needed. The third ATL at the Library of Congress is used for ‘off-site' data storage and back-up. In the event of a disaster # HIR, that data stored at the LOC would be used in a disaster recovery effort. Funding is required for a lease and maintenance contract for the tape storage silos and free standing drives. • Maintenance Contracts- $120,000 -- HIR owns five IBM printers, two IBM high-capacity disk drives and four tape drives. Of the five owned printers; two are cut-sheet laser printers, one is a continuous-form high-speed laser printer, and two are impact printers that are used to print labels and checks. The two high-capacity disk drives house the large NCOA database and provide an intermediate location in the migration of inactive disk data to tape. The four older technology open reel tape drives are required for reading and writing tape data to or from customers or other data centers that still use the older technology tape storage. The funding request, obtained from vendor estimates, is for maintenance contracts Replacement Printer $36,000 --The currently installed IBM 3827 printers are reaching the end of their useful life. It is planned that one printer will be replaced in FY '99. This printer will be a network capable printer that will continue to be used after migration. Funding will be used for lease of this printer. Printer Monthly Usage Charges $42,000 -- The largest users of printed output are the Clerk and the Finance Office (CAO) who each produce approximately 30% of the total monthly printed output. The monthly usage charges are based on number of impressions printed on the two IBM 3827 printers, and feet of paper printed on the IBM 3900. The cost for those monthly charges for FY '99 are based on averages for the last two years, with the assumption in FY '99 that printing will decrease by about 30% due to mainframe migration. Funding will cover cost of the lease with IBM. Operating System Software $286,000 -- The IBM OS/390 is a leased operating system and consists of more than 30 IBM MVS (Multiple Virtual Storage) operating system products in a unified installation package that simplifies the entire installation effort. The languages, compilers, and versions of software in OS/390 are the versions that provide Year 2000 compliance for the mainframe-based application support. Utility Software $182,272 -- These utility products provide supplemental capabilities to the operating system, such as data security; automated operations; NPR (non-personnel resource) accounting; tape management, tape data analysis, and data set repair; on-line data file repair and editing; and, performance monitoring and problem resolution. Other products provide specific capabilities such as computer-based training and tax utilities for calculating employee state tax withholding (payroll). These are vital functions that help provide reliable, secure, and cost effective support for all users. The funding includes licensing fees and maintenance agreements for software required to run software packages supported by various vendors. These services include data sorting, time-sharing, data-set editing tools, data repair, emulation software, output utility programs, systems utility packages, capacity optimization software, ADABAS maintenance products, systems integrity software, and troubleshooting packages. • Application Software $136,500 -- This includes data base management software (ADABAS and supporting products from Software AG), software for statistical analysis (SAS products and products obtained for GAO and the IG from SPSS, Sterling SW, Visual Numerics, and RTI), and ZIP Code latitude/longitude information from GDT. Costs for FY '99 are calculated to rise 5%, rather than the 2.6% allotted for normal inflation. Historically, software cost increases have been in the range of 5% to 7% rather than the lower normal inflation rate. Requested funding includes support costs and usage fees including security, networking, and structure query capability. • Statistical Analysis and Application Software $157,078 -- SAS is used by both CBO and MedPac (formerly ProPac). Funding requests include software support from various vendors. • NCOA Data Base and Supporting Software $112,300 -- The NCOA (National Change of Address) service consists of a database from the US Postal Service (USPS) and software from other vendors. Together, these products enable HIR to provide an NCOA processing service to help Member and Committee offices avoid unnecessary mailing costs. Since the NCOA service was offered in 1992. nearly 350 million names have been processed through the NCOA service, and more than half of the Members now serving in the 105th Congress have made use of NCOA services at least once. The NCOA service has also been used by Executive Branch organizations (OPM, Social Security, and GPO) which reimburse HIR for its use. However, as mainframe migration proceeds these users are expected to seek other providers in FY '99; therefore, no revenue is anticipated in FY '99. HIR is currently the only licensed USPS certified provider of NCOA services in the Federal Government. The funding request includes licensing and software support costs from USPS, Group 1 and Pitney Bowes. Staff Replacement Equipment $12.688-- This budget request is to replace four PCs purchased and installed in 1995. These are required to keep up with state of the art technology. Mainframe Migration Staff Requirements --$767,325 The reduction of 15 FTE working on Mainframe Migration in Enterprise Computing is planned for FY '99. The reduction in Mainframe Migration results from a shifting view of support requirements toward Internet/Intranet based services which requires less operations support. Other Mainframe resources will be redirected to the Y2K effort. As the mainframe migration continues plans are to re-train and re-direct staff devoted to Mainframe operations toward the Y2K and Internet services tasks. Reimbursements $1.208.000 To achieve effective and efficient utilization of the Mainframe Computer operation six other agencies are currently provided services on a cost reimbursement basis under the Economy Act. These services include general data processing and NCOA processing. In FY 97, $3.2 million was realized (including $250,375 from members and committees) offsetting mainframe costs and funding other information technology projects within HIR. FY '98 realized revenue is currently projected to be $2,728,800 (including $62,500 from Members and committees). As mainframe migration continues revenue from reimbursements will decline accordingly. The estimated FY '99 reimbursement total is $1,208,000, including $100,000 from Members and committees. The chart on the following page shows HIR's reimbursement history since FY '96: อกกระบ MESSAGING The Electronic Messaging System encompasses all of the facets of design, maintenance and support of the infrastructure that provides E-mail, Scheduling, Enterprise E-mail to Fax service, Directory services, Encryption/Digital Signatures and Collaboration services to approximately 10.000 users at the U.S. House of Representatives. There are two major classifications in which budgeted requests for the Electronic Messaging Systems are assigned in this document: Baseline services and Performance upgrade. These areas are separately described below. Baseline Service Request $237,891 Those budgeted requests which provide for the continuance of the Electronic Messaging Systems initiative in its current state as of December 1997; no improvements in service performance, features, capability and/or support. Funding is required to provide basic FY '99 messaging services. • Microsoft Premier Service and Support $83,141 -- This service and support contract expense falls in the category of Baseline Service. This service is essential to the continuing roll-out and ongoing support of the Microsoft Exchange and Windows NT operating system environments. It will also be used to provide support for the integration of these with all other Microsoft software products. It will continue to enable House Information Resources to gain access to the highest possible levels of support and software development within the Microsoft organization. Through this service we will gain a Technical Account Manager (TAM) who will assist in monitoring and expediting support issues to all areas of Microsoft and provide technical support and technical services through their systems engineering staff. They will also provide monthly incident tracking reports, supportability assessments, customer profile, customer support plan, and monthly status meetings by phone. • Interstar Technologies $32,986 -- This service is essential to the roll-out and ongoing support of the Lightning Fax software. With this service, House Information Resources will gain access to the highest possible levels of support and software development within Interstar Technologies. The FY '99 request is required to provide software upgrades and support critical House-wide Fax services. • Telos Corporation $26,000 -- This vendor provides 24 hour service and support on the Messaging server disk drives. This service is critical to attaining 24 hour service and support of the messaging system. • Supplies, Materials $14,474 - These are required to continue the ongoing operations of the Electronic Messaging Systems. The technical publications will provide the staff with resources necessary to learn and understand the design, deployment, integration and support |