The Honorable Vic Fazio February 2, 1993 In recognition of existing financial constraints, however, we have included in the attached documentation, particularly the appendix, a number of options which indicate possible items for postponement or elimination in order to achieve completion of the project within the $81 million. The recommended Option C scheme, which is based on completion of the project within the existing funding level, has been approved by the Librarian. Funding of the requested amount, of course, would be the least expensive option since funds will have to be appropriated in the future to accomplish the required goals. We shall proceed of course, as best we can if it is deemed necessary to do so. I shall be pleased, as always, to provide further information if it is so desired. A similar letter has been sent to the Honorable Harry Reid, Chairman, Subcommittee on Legislative Branch Appropriations, Committee on Appropriations, United States Senate. Cordially, Jange George M. White, FAIA February 2, 1993 Notes to Project Funding Summary 1. 2. 3. Includes items that are outside the intent of the scope of the original renovation and restoration program, i.e., replace exhaust fans [JAB] -- $30,000; replace air conditioning equipment [TJB] -- $250,000; bookstack elevator car doors [JAB] -- $250,000. Includes $100,000 to accomplish Winters' Murals in Fifth Floor (North and South) Reading Rooms, John Adams Building. The Architect of the Capitol has reserved the right to have this work accomplished during the term of the contract at previously agreed price. Actual work has been deferred in order to have more significant work in the Thomas Jefferson Building accomplished at the present time. The figure of $2,532,000 includes an estimated $1,000,000 for completion of the physical system in Phase II but does not include $354,947 for rough-in which was accomplished under Phase I AP/E/MPFP Contract; $73,000 and $120,000 for system design by Vitro Corporation and Mr. Doug Knowles, respectively; and an estimated $250,000 for rough-in being accomplished under Phase II AP/E/MPFP Contract. Collectively these total $3,329,947. 5. Does not include $129,000 for design fees by Arthur Cotton Moore which is included in "Consulting Services." 6. Includes $129,000 for design fees for redesigned office colonnade forecourts -- by Arthur Cotton Moore; $73,000 and $120,000 for security system design by Vitro Corporation and Mr. Douglas Knowles, respectively. 7. Based upon the 1st and 2nd Interim Occupancy, it is anticipated that it will be necessary to provide certain tenant accommodations or modifications when Phase II is completed. The $500,000 is an allowance for such activities. APPENDIX OF NOTES AND OPTIONS TO LIBRARY OF CONGRESS February 2, 1993 Throughout the term of the project, the values of various disciplines of work will have resulted in surplus and deficit variances. The surplus variances (projected to be +$11,575,326) will be exceeded by deficit variances (projected to be -$14,725,325) by the amount of -$3,199,999; an unfunded differential. (Refer to Exhibit "A") The existing project funding has or will have absorbed various costs for activities which could normally be considered part of an undertaking such as the Renovation and Restoration Program even though some may not have been specifically included in the original Scope of Work. These include design/construction changes, costs associated with extended overhead/administrative necessary to complete the project, absorption of costs and cost differentials for unplanned and planned activities. Clearly, in addition, there are items that have been absorbed to this point which exceed the original concept of the Renovation and Restoration Program thus reducing funds available to complete "Scope of Work Activities." The more significant of these include such items as: Based upon known and projected information, completion of the project to the fullest extent possible will result in an unfunded differential in the amount of -$3,199,999. This leaves various items of work to be considered for which there are no funds available (unfunded differential). These considerations include the following items: Air Conditioning Units and Related Work - Decks 37 & 38, TJB Coolidge Auditorium - Whittall Pavilion, TJB General Contingency Third Interim Occupancy/Tenant Accommodations Completion of Security Systems - Phase II Winter's Murals - Fifth Floor, JAB Estimated $ 350,0001 30,0001 420,0002 300,0003 500,000* 500,000$ 1,000,000° 100.0002 Total $3,200,000 1 2 Fire protection systems in these areas originally were planned to be Halon. However, Five small A/C units originally removed from the Scope of Work at request of the Library of Congress due to need for space to house staff. Space(s) are now available but the systems have deteriorated to such extent that extensive asbestos abatement and other work will also be required. All work is included in the stated cost estimate. This amount of $300,000 is in addition to the $1,263,000 available in original funding and $593,000 which Mr. James R. Trew, Director, Integrated Support Services, has indicated the Library of Congress may fund for Auditorium and Stage Equipment. Total estimated cost for the Coolidge Auditorium - Whittall Pavilion is $2,156,000. Deemed necessary to cover unforeseen items that may be encountered and to offset assessment of potential per diem liquidated damages as provided by contract(s). Considered necessary to provide custom tenant accommodations and interim occupancy upon completion of Phase II areas and to make adjustments to Phase I areas when various temporary occupants move. To complete installation of physical system in Phase II areas. Will include hardware, devices, equipment, etc., to make system operational and functional. Phase II rough-in is being performed under the major Phase II AP/E/MPFP contract. To complete restoration of Winter's Murals, Fifth Floor North and South Reading Rooms, John Adams Building. Restoration of these pieces have been postponed so that more significant works in the Thomas Jefferson Building can be restored. |