c. Any transfers into the equipment and travel categories. Requests for approval of rebudgeting of funds should be submitted by letter to the Office of Solid Wastes. XIV. Planning Project Revisions Public Health Service approval of a revision of an approved planning project is required when: (a) a substantial change in the scope, character, or activities of the project occurs or is proposed; (b) a change in the project director is necessitated; or (c) an extension or other change in the project is desired. These revisions may be submitted in letter form, although the extent of the changes under (a) above may require submission of a revised application. Normally, a request for extension in project period will be made only near the scheduled terminating date of the project. XV. Accountability and Audit The grantee must establish and maintain a separate account for the grantsupported activity, reflecting all receipts, obligations, and disbursements of grant and matching funds. In addition, the grantee must maintain and make available for audit purposes supporting fiscal records and documentation as evidence of grant and matching fund expenditures. Such documentation shall be retained until the fiscal audit has been conducted and any questions arising from it have been resolved, and shall include: a. The name of each employee whose salary in whole, or in part, is charged to the grant-supported activity. The agency in which such person is employed shall be identified, together with the total salary paid to such person during the grant period. Time or effort reports, filed within one month following each quarter in which service is provided, are required to support the salaries charged to the grant, and may be presented as best estimates shown in percentages for professional staff and daily time records for non-professional staff. b. A copy of all travel vouchers, purchase invoices, and contracts charged to the grant-supported activity. c. An identification of all other costs charged to the planning activity. A fiscal audit will be made by the audit staff of the Department of Health, Education, and Welfare. XVI. Expenditure and Program Reports Reports of expenditures shall be made on the expenditure report form prescribed by the Public Health Service. Reports shall be submitted within 120 days after the close of each 12-month portion of the project period, and also at the end of the project period. These reports shall be submitted in triplicate to the appropriate Regional Health Director. The State or interstate agency must submit, no later than six months after the end of the project period, a final report of its activities under the grant. When a State plan has resulted, the plan itself together with such additional material as is deemed appropriate may be the final progress report. This report shall be submitted to the appropriate Regional Health Director. Interim progress reports must accompany applications for continuation grants. (See Section XVIII, Continuation and Renewal Applications.) In addition, the Surgeon General may from time to time request special reports. XVII. Termination of Grant and Repayment of Grant Funds A solid-waste disposal planning grant may be terminated at any time before the end of the approved project period by the grantee upon formal notification to the Public Health Service. The Surgeon General may revoke planning grants in whole or in part, or withhold future payments, at any time in the event that he finds that the grantee has failed in a material respect to comply with Federal law or established grant policies, or has failed to carry out the planning activity as approved. Any unobligated balance in or due the Federal grant account at the end of the project period, at the time of earlier termination of the grant, or after audit, shall be refunded to the Public Health Service. Refund should be made by check payable to the Public Health Service, Department of Health, Education, and Welfare. XVIII. Continuation and Renewal Applications In the case of solid-waste disposal planning projects which have been approved for a period of more than one year, and for which an initial grant award has been made in an amount for a lesser period (usually a 12-month period), a continuation application is required. Contingent on the satisfactory development of the planning activity, continuation applications have first claim on available funds. Such applications must be submitted three months prior to the end of each 12-month portion of the project period. Grantees will be provided with the necessary application forms and instructions at the appropriate time. Applications for renewal of a grant beyond the approved project period should be submitted at least nine months prior to the end of the currently approved period. Renewal grant applications are submitted according to the procedures for a new grant and are reviewed in competition with new and other renewal grant applications. XIX. Publication and Copyright As part of solid-waste disposal planning activities, grantees are urged to publish results and findings in the interest of developing public awareness of solidwaste disposal problems and enlisting public support for remedial efforts. Public Health Service review or approval of such publications is not required. It is requested, however, that Federal grant assistance be acknowledged by including in any such publication the following note: "This solid-waste disposal planning project was supported in part by a grant from the Public Health Service, Department of Health, Education, and Welfare." Thirty copies of such publication should be sent to the Regional Health Director for appropriate distribution. Similarly, an author is free to arrange for copyright without Public Health Service approval provided that the Public Health Service is assured of the right to reproduce and distribute copyrighted material resulting from Federally supported project operations. XX. Patent Policy All inventions arising out of activities supported in whole or in part by the Public Health Service grant funds must be promptly and fully reported to the Surgeon General. Prior to the award of a grant, the Public Health Service must be advised of any outstanding commitments or obligations of the applicant organization, or the professional personnel to be associated with the proposed project, which conflict with the patent regulations of the U.S. Department of Health, Education, and Welfare. A statement concerning patent commitments of the applicant organization, signed by an official of the organization authorized to act in patent matters, must be submitted as part of the initial grant application. In addition, grantees must submit an annual invention statement in connection with continuation applications. XXI. Compliance with Civil Rights Act of 1964 Title VI of the Civil Rights Act of 1964 states: "No person in the United States, shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." The solid-waste disposal planning grant must be operated in compliance with this law, and the implementing regulations of the Department of Health, Education, and Welfare (45 CFR, Part 80). (See instructions for filing application). XXII. Further Information or Assistance Further information regarding the Solid-Waste Disposal Planning Grant Program, technical assistance, consultation, and application forms may be obtained through the appropriate Regional Health Director. Information on other solid-waste disposal grant programs may also be obtained from the regional office. |