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“This matter was discussed in executive session on March 15, 1962, and it was agreed that it would be unfortunate to reduce the size of the Board, change the term of office, or to reduce the Board to an advisory board only.
“At one point in the review the Chairman, Dr. Bronk, summed things up by saving:
** 'I consider the relationship between the Director and the Board to have been most satisfactory—there have been no unresolved matters between them. By being responsible for the formulation of policy and decisions on the Foundations programs and budgets, the Board members have felt that they have rendered a considerable service to science in this country. These same members would probably not have given so freely of their time and effort if they had been serving only in an advisory capacity.' [Italic supplied.)
"As a matter of fact, Dr. Bronk felt the organization of the Foundation might well serve as a pattern for other Government agencies.
“To complete the history, it should only be noted that the most recent Reorganization Act (1965) abolished the statutory requirement for the divisional committees. Since they did not report to the Board, the Board did not vote on the desirability of this change”.
DOROTHY M. BATES, Analyst in American Government and Public Administration, Legislative Reference Service,
Library of Congress. APRIL 14, 1966.
The following information was provided at the committee's request by the National Aeronautics and Space Administration. It indicates the type of reporting on contract information which a major Federal research and development agency has been able to inaugurate.
NASA SUBCONTRACT REPORTING PROGRAM The NASA system for reporting of subcontract awards requires that its prime contractors report all first-tier subcontracts in excess of $10,000 on each prime contract in excess of $500,000. Each of the first-tier subcontractors awarded a NASA subcontract in excess of $50,000 reports second-tier subcontracts in excess of $10,000. All of NASA prime contractors having a prime contract of $500,000 or more have participated in this reporting program since January 1964.
Mechanically the reporting is accomplished by the use of a simple reporting card, NASA form 667, which is sent directly to the NASA Procurement Office, Washington, D.C. A copy of the card report form is as follows.
SPECIFIC A. This report form is for use by NASA prime contractors and Item 1. Enter the NASA prime contract sumber. first-tier subcontractors participating in the NASA subcontracting Item 2. Eater name, and division if applicable, of the prime con reporting program. Parts I and II of the form are for use by the
tractor, prime contractors; Parts I, II and III are for use by the first-tier Item 3. Enter address (City and State only) of the prime cose subcoatractors.
tractor. R. NASA prime contractors will complete and submit Parts ! Item 4. Enter name, and division il applicable, of the subconand 11 of the form for each subcontract (as defined in paragraph D
tractor. below) placed by them which is estimated will exceed $10.000 Item 5. Enter address (City and State only) of the subcontractor. and for each action (modification) in excess of $10,000 oa such Item 6. Enter a check ia the applicable box. subcontract. Modifications to be reported include actions which Item ?. Eater subcontract or purchase order number specified by result in the decommitment of funds as well as commitmeals.
the contractor initiating the action. C. First-tier subcontractors having any subcontracts which Item 8. Epler in terms of commitments, to the nearest dollar, the are estimated will exceed $10,000 will complete and submit the
amount of the subcontract, or amount of modification to forra ia catirety for each subcontract (as defined in paragraph D
the subcontract. Modifications resulting ia decommite below) placed by them which is estimated will exceed $10,000
ments are to be enclosed in parentheses. and for each cti (modification) in excess of $10,000 oa such Item 9, Epter a check it this report is the first report subraitted subcontract, Modilications to be reported include actions which
on the subcontract. result in the decommitment of funds as well as commitments. Item 10. Enter a check if this report is for a modification ol a D.. The term "subcontract" as used herein means procure
previously reported subcontract. Dea: ia excess of $10,000 by the prime contractor or first-tier sub Item 11. Enter the location (City and State only) of the principal coatractor of articles, materials, or services entering into the per
plaat or place of business, where the items will be proformance of a specific NASA prime contract, It does pot include
duced or supplied from stock or where the work will be purchases, regardless of amount, of stock items, materials, or
performed, is known. For construction subcontracts cater services which cannot be identified with a specific NASA primae
the site of construction, contact.
Item 12. Enter a brici deacription of the item to be furnished or E. NASA prime contractors will provide the number of the
the work to be perlurmed under the subcontract. (Fur er. NASA prime coatract to their first-tier subcontractors for entry on
ample: Environmental control system for Apollo Space the reports.
craft, Fuel Pumps, etc.) F. The report is to be submitted as soon as possible after Itens 13 thru 21. See Items 4 thru 12. placement of the subcoatract to the National Aeronautics and Item 22. Enter the aame of the company submitting the report. This Space Administration, Procuremeat and Supply Division, Code BRP,
should be the name of the prime contractor for reports on Tashington 25, D, C,
first-tier subcontracts; it should be the game of the firstG. Prime contractors will obtain a supply of the forms from
tier subcoatractor for reports on second-tier subcontracts, their NASA Contracting off Subcontractors will obta the Item 23. To be signed by the company individual submitting the forslanik prin coat:acint.
The data obtained through the subcontract reporting program are compiled using automatic data processing facilities and are issued quarterly in various types of reports.
One type of report lists the individual subcontracts showing for each subcontract, the name of the prime contractor, the prime contract number, the place of performance of the prime contract, the NASA project from which the NASA prime contract is funded, the name of the subcontractor, whether the subcontract is first or second tier, the place of performance of the subcontract, whether the place of performance is a labor surplus area or not, whether the subcontractor is a small or large business firm, a description of the subcontract effort, and the amount of the subcontract. Starting in fiscal year 1966, the report shows whether or not R. & D. effort is involved in the subcontract effort. These subcontract listings are issued in five sections each of which is devised to meet the needs of a specific group of users. The sections are organized as follows:
1. By Place of Performance-State and City.
5. By Subcontractor. In addition to the subcontract listings, statistical reports are developed which show the flow of first and second tier subcontractor dollars from State to State and from company to company. The reports also show for each prime contract, prime contractor, and project, the State and city distribution of the subcontracts, and the amount given to small business and labor surplus areas.
NASA PRIME CONTRACT REPORTING PROGRAM NASA has a field installation to headquarters prime contract reporting program which provides detailed data on all actions on each research and development contract and on each contract with and grant to educational and other nonprofit institutions on which the cumulative obligations amount to $10,000 and over; and on all actions on each other contract
on which the cumulative obligations amount to $25,000 and over. The data reported are shown on the inserted NASA form 507. In addition to the statistics shown on the form, financial data are also reported showing the obligations, accrued costs and expenditures on each contract. These prime contract data are made available in various types of reports.