REPORT OF THE ADMINISTRATIVE ASSISTANT AND THE DISBURSING OFFICER LIBRARY OF CONGRESS, Washington, D. C., December 3, 1928. SIR: We have the honor to submit the following report as to the office of administrative assistant and disbursing officer for the fiscal year ending June 30, 1928. The act of May 11, 1928, which is reprinted in Appendix IV, page 328, abolished the joint office of administrative assistant and disbursing officer, and that official, Mrs. Harriet deK. Woods, was retired on June 10, 1928. In accordance with the provisions of the same act the Librarian appointed on June 11, 1928, Wade H. Rabbitt as disbursing officer and William C. Bond as superintendent of the Library Building. The operations of over 11 months of the fiscal year were under the direction of Mrs. Woods. Under the Librarian the duties of this office included the custody, care, and maintenance of the Library Building; the accounting and disbursement of the appropriations for the Library of Congress and of the Library of Congress gift and trust funds and the disbursement of the appropriations for the Botanic Garden. LIBRARY OF CONGRESS GIFT AND TRUST FUNDS Fiscal year 1928 ELIZABETH SPRAGUE COOLIDGE ENDOWMENT The table below shows receipts of moneys from this endowment: Income: Four quarterly installments on portion of endow ment held by Northern Trust Co., Chicago‒‒‒‒‒‒ $23, 207. 49 From portion of endowment held by the Secretary of the Treasury for the Library of Congress Additional gifts (3) from Mrs. Coolidge___ Balance from fiscal year 1927. 8, 399. 02 4, 218. 50 35, 825. 01 10, 278. 81 LIBRARY OF CONGRESS TRUST FUND BOARD ? (Income account) Moneys collected, refunded, and deposited are shown in the following table: As income from Elizabeth Sprague Coolidge en- 1 As income from James B. Wilbur endowment_-___ To R. R. Bowker (six-sevenths of gross To James B. Wilbur (six-sevenths of Net amount deposited in the Treasury of the - count," for expenditure for purposes speci $505. 70 5, 000. 00 2, 100.00 7,000.00 trust fund, income from investment ac 2 For the year Sept. 1, 1927, to Aug. 31, 1928. Previously pledged items paid after Aug. 31 not included. EXPENSES, LIBRARY OF CONGRESS TRUST FUND BOARD, 1928 There has been very little deterioration of the materials used in the interior construction of the building, but considerable painting and cleaning is constantly necessary to maintain and keep a building of this character in proper condition. The extensive use of bituminous coal in the city has necessitated more frequent cleaning of the building and has greatly increased the work of the labor force. As usual, considerable painting was done, included in which was the following: Decks 10 and 19, five toilet rooms, east end of map division, octagon ceiling and walls, basement; south curtain, second floor (prints division), including all door and window trims; auditorium lobby and stage. DETAILS OF OPERATIONS Custody, care and maintenance, miscellaneous supplies, equipment and service, housekeeping department: Supplies, including dry goods, soap powders, soaps, toilet supplies, towels, painting materials, and other miscellaneous supplies___. Flags- Gas General telephone service of Library-‒‒‒‒ Mail and delivery service, purchase, upkeep, and repair of motor vehicles__. Miscellaneous items, including stationery, car fare, express, freight, and drayage, and postage stamps-- Total expended___ Unexpended--- Total____. $2,963. 82 112. 25 74.80 2,002.07 1, 147.34 362.50 6, 662. 78 337.22 7, 000. 00 PERSONNEL The organization, under the direction of the administrative assistant and disbursing officer, was as follows: Chief clerk: 5 clerks. 1 property clerk. 3 telephone operators. 1 messenger. Captain of the guard: 2 lieutenants. 26 guards. 4 check boys. 2 attendants, ladies' room. 6 elevator conductors. 2 skilled laborers. Total number of employees, 141. Foreman of laborers: 1 skilled laborer. 20 laborers. 1 laundress. 2 head charwomen. 58 charwomen. 3 book cleaners. ENGINEER AND ELECTRICAL DEPARTMENTS Under the act of June 29, 1922, the Architect of the Capitol was placed in charge of all structural work at the Library Building and on the grounds, including all necessary repairs, the operation, maintenance, and repair of the mechanical plant and elevators, the care and upkeep of the grounds, and the purchasing and supplying of all furniture and equipment for the building. The following appropriations of the Architect of the Capitol for the Library Building were expended under his direction: EXPENDITURES, LIBRARY BUILDING AND GROUNDS, 1928 (July 1, 1927, to June 30, 1928) For repairs and miscellaneous supplies: Repairs to building and mechanical equipment----- $6, 173. 84 |