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The preparation of additional calendars of the manuscript collections has been continued, and has progressed as satisfactorily as could be expected, when the small force employed in the Division and the length of time which the preparation of a calendar always takes, are considered.
The calendar of the Andrew Johnson papers was half completed when the assistant who was preparing it resigned, and it will be continued as soon as his place has been filled.
The calendar of the Military Correspondence of George Washington during the Revolution, compiled by Mr. J. C. Fitzpatrick, will, it is confidently hoped, be ready for publication before the close of the next fiscal year. The magnitude of this work will be realized when it is stated that the last calendar prepared by the Division, that of the Correspondence of George Washington with the Continental Congress, comprised 741 printed pages, and that the calendar now being prepared will be twice as voluminous.
The State Department published, in 1901, a calendar of the Applications for Office during Washington's Administration, and transferred the remaining copies of the edition to the Library, with the papers.
Calendars of the Van Buren, Jackson, and John Fitch papers and of the Jefferson accessions are in progress.
The calendar of the New Mexico papers, which Miss Elizabeth H. West is preparing, now covers from the year 1621 to 1805, about 9,260 cards having been written.
The transcripts of historical documents relating to American colonial affairs in the Public Record Office and British Museum, in London, and the Bodleian Library, at Oxford, continue to be received at intervals, and now aggregate about 67,500 folios of foolscap size. They are being catalogued in the Division, and the catalogue is partially com
pleted. The Journals The editing of the Journals of the Continental Congress is of the Continental Congress a work peculiarly identified with my predecessor, Mr. Ford,
the method of arrangement and annotation being the result of many years of study on his part. His system was so carefully worked out in all essential particulars th in the continuation of the work, the only difference in the result will arise from such involuntary variation of judgment as may be an unavoidable consequence of the change of editors. The copy of Volumes XVI, XVII, and XVIII, covering the year 1780, will have gone to the press before this report has been sent to Congress.
DIVISION OF DOCUMENTS
(From the report of the Chief, Mr. Thompson)
DOCUMENTS: During the fiscal year ending June 30, 1909, the accessions to the Library through the Division of Documents were as follows:
Total to be recorded ---By purchase, exchange, deposit,
and transfer (counted in the
10, 881 1, 760
In addition to the above, 641 maps and charts and 35 atlases have been received by official donation.
While the total number of volumes and pamphlets handled by the Division of Documents during the year is slightly less than the corresponding total for the previous fiscal year, it may be noted that the accessions by transfer of documents from other government libraries are fewer than in the twelve months ended June 30, 1908, by about 10,000. As the latter material consists largely of publications already in the Library and the greater part is, in consequence, discarded as duplicate, comparison of the above statistics with those reported last year shows that the net increase of the
collection is larger this year by over 20 per cent. Foreign docu- The preparation of want lists of foreign documents was
continued along the lines indicated in the report for 1907, until all countries on the international exchange list, with the exception of Hungary and Russia, were included in the compilation. Statements of wants thus prepared have been sent during the year to the following countries and municipalities: Alsace-Lorraine, Austria, Baden, Belgium, Bremen, Canada, Colombia, Cuba, Imperial German Government, Haiti, Hamburg, Grand Duchy of Hesse, Government of India, Bengal and Assam, Burma, Central Provinces of India, Coorg, Madras, Jamaica, Malta, Mexico, Norway, Nova Scotia, Panama, Paraguay, Portugal, Prince Edward Island, Prussia, Roumania, Saxony, Department of the Seine and City of Paris, Spain, Sweden, Tasmania, Transvaal, Uruguay, Venezuela, City of Vienna, Kingdom of Württemberg, and the London County Council. These lists have been forwarded to the appropriate offices mainly through the Smithsonian Institution. A few, however, have been sent direct to the distributing centers or through the Department of State.
In response to requests outstanding a year ago, and from some of those above mentioned also, special shipments of documents have been received as follows: Baden, 80 volumes and pamphlets; Belgium, 79; Bolivia, 24; Budapest, 66; Bulgaria, 126; Ceylon, 66; Chile, 126; Cuba, 36; Denmark, 549 volumes and pamphlets and 73 maps; Egypt, 311 volumes and pamphlets and 13 maps; Hesse, 101 volumes and pamphlets; Iceland, 33; India, 67; Japan, 473; Jamaica, 78; the London County Council, 32; Malta, 15; Netherlands, 71; Newfoundland, 62; Salvador, 95; Siam, 103; South Australia, 176; Spain, 42. Gifts from foreign governments also include the complete set (already mentioned) of the great encyclopedia, the Tu Shu Tsi Cheng, in 5,041 volumes, presented by the Chinese Government through its ambassador on special mission, His Excellency T’ang Shao-Yi, in December last. In May a further consignment of 291 volumes of Chinese books and 4 maps was received from the Shanghai Taotai in exchange for the United States documents forwarded to the Bureau of Foreign Affairs at Shanghai since the establishment of international exchange relations with China.
The Kingdom of Servia, which was one of the signatories International to the Brussels International Exchange Convention of 1886, not having established a bureau of exchanges or otherwise complied with the terms of that convention, the Smithsonian Institution, in February, 1907, requested the Department of State to bring the matter to the attention of the Servian Government. A reply was received through the Department of State from the foreign office at Belgrade in January last to the effect that the different departments of Servia had been directed to send to this Government their official, scientific, and literary publications. Servia has accordingly been added to the list of countries receiving full sets of United States documents, and the first shipment of volumes accumulated since 1901 was made through the Bureau of International Exchanges immediately on the receipt of this communication.
Exchange relations with Alsace-Lorraine were established in April, 1909, on the basis of a partial set of United States documents.
The want lists of the journals and documents of the various state legislatures and of the reports of state officers, which were printed in galley form and sent out to other libraries, have been instrumental in adding to our collections, by interlibrary exchange, much of the material that was wanting in the sets of these publications. It is proposed to reprint a revised want list for this class of documents in pamphlet
form shortly. Municipal
Special attention has been given during the year to the documents
development of the collection of municipal documents, and the accessions under the heading “Gifts from local governments” are, in consequence, about four times as numerous as in the preceding report.
The sets of reports of chambers of commerce have also been brought up to date, about 300 volumes and pamphlets having been added to the collection of these publications.
During the year 9,279 volumes were sent to the bindery.