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The above objectives are being accomplished within personnel authorizations. The Disbursing Office expects soon to add approximately ten new positions to assist in implementation of FMIS and the restructuring of its functional units that are responsible for financial management, but even with these positions, the Office of the Secretary will remain below the 241 to 252 positions authorized by this Committee for fiscal year 1999.
VISION FOR THE CAPITOL VISITOR CENTER The heroism of Officers Jacob Chestnut and John Gibson, who died last summer while preserving the lives of Members, staff and visitors, brought renewed attention to the need to go forward with the Capitol Visitor Center project to address both security needs and enhance the educational experience for visitors.
The 105th Congress appropriated $100,000,000 to the Architect of the Capitol for the planning, engineering, design, and construction of the Capitol Visitor Center. [Public Law 105–277, the Omnibus Consolidated and Emergency Supplemental Appropriations Act, 1999.) These funds may not be spent, however, until approved by the appropriate authorizing and appropriating committees of both the Senate and the House. Additionally, these funds, which are available until expended, are to be supplemented by private fund-raising.
While the Architect of the Capitol is charged with the planning, engineering, design, and construction of the Visitor Center,
the Office of the Secretary, in conjunction with the Office of the Clerk of the House of Representatives, has undertaken responsibility for recommending a plan for the private fund-raising efforts. At the request of the Majority Leader, I have also offered my assistance to the Architect, as appropriate, to facilitate and expedite completion of the Visitor Center.
With regard to private fund-raising efforts, the existing Capitol Preservation Fund has a balance derived from private funds of about $26,600,000, which could be made available for the Visitor Center project. The Office of the Secretary (along with the Office of the Clerk of the House of Representatives) is currently evaluating the most appropriate means for raising up to $70,000,000 in additional private funds. Funds raised over and above the costs of construction and initial furnishing, currently estimated at $159,000,000, could be reserved for long-term maintenance and future educational programs and visitor services.
The Pew Charitable Trusts (which recently took the lead in successfully raising funds to improve the Independence Mall region in Philadelphia and which has contributed to many projects of major educational and cultural importance) and other trusts, individuals, and corporations are eager to provide support. Staff of the Secretary and Clerk are also evaluating the need to establish a 501(c)(3) entity to conduct the fund-raising.
For nearly 200 years, the Capitol has stood as the greatest visible symbol of representative democracy in the world. As the workplace of the elected representatives of the people, the Capitol is—and must remain—a working office building, a museum, and an open tourist center. Since 1859, when the present Senate and House wings of the Capitol were completed, the Nation has undergone tremendous growth. With that growth, our citizens visit in increasing numbers each year. The nineteenth-century design does not and cannot accommodate the numbers, either in terms of providing information about how Congress carries out its constitutional responsibilities, or in terms of meeting modern security requirements, an issue that the Sergeant at Arms and the Architect of the Capitol, as members of the Capitol Police Board, have spoken to in previous hearings before this Committee.
As all know, during peak season, from March through August, visitors face excessively long lines, with little shelter from the Washington summer's heat and humidity. (The Office of the Attending Physician has reported providing emergency treatment to more than a dozen visitors a week for heat-induced illness.) While it is sufficient to say that entry to the Capitol should not have to be an endurance test, it is equally apparent that the visit itself must be made more informative and enjoyable. Visitors face congested corridors and a lack of basic facilities such as re rooms and water fountains. Exhibits are few, and many priceless documents and artifacts of America's history are not on public display. Tours are crowded and abbreviated; during the summer, tours do not see either the Senate or House Chambers. There is no information center to inform visitors about the Capitol and the history and constitutional role of Congress, or simply to help visitors find their Member offices, and there are few suitable rooms for Members to meet with visiting groups of constituents.
With the $100,000,000 appropriation this past year, and a successful $70,000,000 fund-raising campaign, the vision of the Senate for a modern Visitor Center to receive the public, provide accurate and complete information about Congress, and meet security requirements is well within reach. The entire Office of the Secretary is committed to helping to fulfill this vision and make it a reality sooner.
IMPEACHMENT TRIAL Throughout the trial of the impeachment of President William Jefferson Clinton, the Office of the Secretary carried out extraordinary responsibilities while maintaining day-to-day services.
In advance of the trial, the Sergeant at Arms and I prepared a memorandum for the Senate leadership concerning arrangements for the trial.
During the trial, the Legislative Clerks read aloud the texts of matters pending on the floor, called the roll, and maintained vote tallies, and performed other duties unique to the trial, such as the logging and storage of evidentiary material. The Journal Clerk maintained The Journal of the Proceedings of the Senate for the Im. peachment of William Jefferson Clinton, President of the United States as required by the Constitution and Senate Rules. The impeachment journal will be a vitally important official resource for the Senate and for legal scholars and historians. The Parliamentarian advised the Chief Justice and the Senate on the Rules of Procedure and Practice in the Senate When Sitting on Impeachment Trials and the Procedure and Guidelines for Impeachment Trials in the United States Senate. The Official Reporters of Debates kept stenographic record throughout
the trial and prepare the transcripts for printing in the Congressional Record. By unanimous consent, Senators were permitted to insert their own closed remarks in the Record, insert prepared statements, or add additions to closed session remarks, all of which were processed by the Official Reporters.
The Office of Senate Security provided a secure conference room for conduct of depositions, and took receipt of all deposition transcripts and videotapes from the contractors that produced them. Printing and Document Services handled the distribution of the 29 printed volumes of trial materials, containing a total of 15,756 pages. That office had to obtain temporary space provided by the Rules and Administration Committee to store the documents. The office will subsequently, of course, distribute the full proceedings ordered printed as a Senate Document. The Senate Historical Office developed an inventory of official records presented to the Senate in compliance with the impeachment trial rule, and the office will identify for preservation and eventual public access all substantive trial-related records and provide for their orderly transfer to the National Archives. The Historical Office will also produce an oral history, based on interviews with the trial's key participants, and A Documentary History of United States Senate Impeachment Trials, 1798–1999, that will present a chronology of key dates, a brief history of the issues that led to the trial, and the abridged text of key documents for each of the Senate's seventeen impeachment trials.
The budget summary and apportionment schedule, and the compilation of annual reports submitted by the Office of the Secretary departments, follow.
OFFICE OF THE SECRETARY OF THE SENATE FISCAL YEAR 2000 BUDGET SUMMARY,
APPORTIONMENT SCHEDULE, AND DEPARTMENTAL ANNUAL REPORTS
BILL CLERK The Bill Clerk records official actions of the Senate, keeps an authoritative historical record of Senate business, enters daily legislative activities and votes into the automated legislative status system, and prints all introduced, submitted and reported legislation. In addition, this office assigns numbers to all bills and resolutions. Legislative Activity
The legislative materials processed by the Bill Clerk during the 105th Congress are as follows: Senate Bills
2,655 Senate Joint Resolutions
60 Senate Concurrent Resolutions
130 Senate Resolutions
314 Amendments Submitted
3,820 House Bills
507 House Joint Resolutions
31 House Concurrent Resolutions
98 Measures Reported
621 Roll Call Votes
612 Relations with GPO
The Government Printing Office has responded in a timely manner to the Bill Clerk's request for the printing of bills and reports, including the printing of priority matters for the floor. The record on specific GPO printings for the second session is summarized below:
Star Prints: The number of Star Prints (reprints) authorized was 14. —“Bates List”: Overnight rush printing was ordered on 29 pieces of legislation. -At the end of the Second Session, 64 House passed measures were at the desk.
In the past the bill clerk would print these bills as “Received" with the required quantity for each of 800 copies. The exact language in now available on the web as a House engrossed bill, so these bills were not printed, resulting in a savings
to the Senate of approximately $51,230.05. Legislative Information System (LIS)
LEGIS: The office continued working with KPMG and the Senate Computer Center reviewing the legislative information processed by this office, including reviewing vote and some data input screens.
Amendment Scanning: During the second session of the 105th Congress the final Amendment Tracking System (ATS) was finalized. All Senate staff can view a copy of all proposed pending amendments of 25 pages or less.
DAILY DIGEST The Daily Digest section of the Congressional Record provides a concise accounting of all official actions taken by the Senate on a particular day. All Senate hearings and business meetings (including joint meetings and conferences) are scheduled through the Daily Digest, reported on daily, and are published in the Congressional Record.
The Senate was in session a total of 143 days, for a total of 1,095 hours and 5 minutes. There were 4 quorum calls and 314 record votes. Committee Activity
Senate committees held 711 hearings and 172 business meetings (total 883), contrasted with 552 hearings and 184 business meetings (total 736) during the Second Session of the 104th Congress.
All hearings and business meetings (including joint meetings and conferences) are scheduled through the Office of the Senate Daily Digest and are published in the Congressional Record and are entered in the mainframe-based legis system (currently being replaced by a web-based applications system). Meeting outcomes are also published by the Daily Digest in the Congressional Record each day. Government Printing Office
The Daily Digest continues to send the complete publication at the end of each day to the Government Printing Office electronically. The Digest also continues the practice of sending a disk along with a duplicate hard copy to GPO, even though GPO receives the Digest copy by electronic transfer long before hand delivery is completed, adding to the timeliness of publishing the Congressional Record. The Digest continues to discuss with GPO problems encountered with the printing of the Daily Digest section. Corrections or transcript errors have become very infrequent due to the ability of electronic transfer. Staff Changes
The Daily Digest announces the retirement of Thomas G. Pellikaan, Editor, and the promotion of Linda E. Sebold to the position of Editor.
ENROLLING CLERK The Enrolling Clerk prepares, proofreads, corrects, and prints all Senate passed legislation prior to its transmittal to the House of Representatives, the National Archives, the Secretary of State, the United States Claims Court, and the White House.
During 1998, 91 enrolled bills (transmitted to the President) and 11 concurrent resolutions (transmitted to Archives) were prepared, printed, proofread, corrected, and printed on parchment.
A total of 521 additional pieces of legislation was passed or agreed to by the Senate, requiring processing from this office.
New computers installed in early 1998 doubled the speed at which bill pages are composed. The data retrieval system was changed during the year so that the office can now pull the bill files from the Government Printing Office (GPO) by FTP via the Internet, and, rather than going through GPO for Legislative Counsel files, the office can retrieve them directly from the Legislative Counsel computer storage area with a direct internet connection. This has greatly improved retrieval speed for the necessary files.
EXECUTIVE CLERK The Executive Clerk prepares an accurate record of actions taken by the Senate during executive sessions (proceedings on nominations and treaties) which is published as the Executive Journal at the end of each session of Congress. The Executive Clerk also prepares daily the Executive Calendar as well as all nomination and treaty resolutions for transmittal to the President. Nominations
During the Second Session of the 105th Congress, there were 648 nomination messages sent to the Senate by the President, transmitting 20,225 nominations to positions requiring Senate confirmation and 27 messages withdrawing nominations previously sent to the Senate during the session. Of the total nominations transmitted, 336 were for civilian positions other than lists in the Foreign Service, Coast Guard and Public Health Service. In addition, there were 1,532 nominees in the “civilian list" categories named above. Military nominations received this session totaled 18,443 (6,070 in the Air Force, 5,479 in the Army, 5,047 in the Navy and 1,847 in the Marine Corps). The Senate confirmed 20,302 nominations this session and 133 nominations were returned to the President pursuant to the provisions of paragraph six of Senate Rule XXI at the sine die adjournment of the 105th Congress.
There were 26 treaties transmitted to the Senate by the President during the second session of the 105th Congress for its advice and consent to ratification, which were ordered printed as treaty documents for the use of the Senate (Treaty Doc. 105–33 through 105–58). The Senate
gave its advice and consent to 53 treaties with various conditions, declarations, understandings and provisos to the resolutions of advice and consent to ratification. Executive Reports and Roll Call Votes
There were 12 executive reports relating to treaties ordered printed for the use of the Senate during the second session of the 105th Congress (Executive Reports 105–14 through 105–25). The Senate conducted twenty-nine roll call votes in an executive session, 17 on or in relation to nominations and 12 on amendments to and final passage of the NATO Accession Treaty. Executive Communications
In April, the responsibility for executive communications, petitions and memorials sent to the Senate by the executive branch, state legislatures, local governments, organizations and/or citizens were placed under the direction of the Executive Clerk. The growth in the number of these items has increased exponentially, requiring the addition of a full-time clerk to process them. Due to the reporting of a vacancy requirement of Public Law 105–77, the number of communications for the 106th and future Congresses will continue to increase dramatically. From April through the end of the Second Session, 3,125 or 41 percent of all executive communications received during the 105th Congress, and 182 petitions and memorials were processed by the new clerk. Also during this period, the writing of the abstracts for the Congressional Record was adapted and improved to better serve the needs of the agencies, GAO, and the National Archives. Development of the new LIS
The staff has consulted regularly with KPMG and the Senate Computer Center concerning the development of the portion of the new LIS pertaining to the processing of nominations and treaties. In addition, staff have been meeting regularly with the CRS staff at the Library of Congress charged with developing the retrieval system for the new LIS database, and have spent many hours explaining the processing procedures of the nominations and treaties in the Senate to help them develop the best possible systems for in put and retrieval. Staff Changes
The Executive Clerk's Office announces the retirement of David G. Marcos as Executive Clerk and the promotion of Michelle Haynes to that position.
The Journal Clerk takes notes of the daily legislative proceedings of the Senate in the “Minute Book” and prepares a history of bills and resolutions for the printed Senate Journal that is in effect the index of legislative action. The Senate Journal is published each calendar year.
The office is responsible, pursuant to its constitutional duties and under the provisions of the Senate rules, to produce The Journal of the Proceedings of the Senate for the Impeachment of William Jefferson Clinton, President of the United States, in addition to the regular Senate Journal, for this year of 1999.
The 1998 volume will go to the Government Printing Office for distribution in the spring of this year. The completion of the 1998 Journal will not affect the progress of the two Journals for 1999. Staff Changes
The Journal Clerk's Office announces the retirement of William D. Lackey, Jr., as Journal Clerk and the promotion of Patrick Keating to that position.
LEGISLATIVE CLERK The Legislative Clerk sits at the Secretary's desk in the Senate Chamber and reads aloud bills, amendments, the Senate Journal, Presidential messages, and other such materials when so directed by the Presiding Officer of the Senate. The Legislative Clerk calls the roll of members to establish the presence of a quorum and to record and tally all yea and nay votes. This office prepares the Senate Calendar of Business, published each day that the Senate is in session, and prepares additional publications relating to Senate class membership and committee and sub