Card column 1 2-3 4-7 8-10 11-17 18-19 20-22 23-25 26-28 29-31 32-33 34-35 36-38 39-41 42-44 45 Item and description Card code: Punch "D." Agency code: See Attachment F for appropriate code. EDPE system: The number or name and model used by a manu- EDPE system identification number: A unique number sequentially assigned by each ADP Unit to each EDPE System installed or projected to be installed. Hours Out of Service: Preventive Maintenance: Average monthly hours used for scheduled preventive maintenance. Remedial Maintenance: Average monthly hours used for non-scheduled repairs, including time awaiting repairs. Other Downtime : Average monthly hours lost due to failure of electricity, air conditioning, humidity, projected environmental downtime for maintenance or modification of physical facilities, EDPE field engineering changes, etc. Hours in Service: Set-up: Average monthly hours not available due to loading Rerun-Other: Average monthly hours used in reruns due Program Development: Average monthly hours used in program development and modification. Effective Production: Average monthly hours of operational use time excluding Rerun-Other and Program Development. (Includes hours provided to others.) Hours not available: Hours not available: Average monthly hours not for use by other organizations. Reason for nonavailability: Indicate primary reason why hours could not be made available to other organizations. 1. Workload contingencies 2. Real-time system 3. Reserved for mobilization 4. Time fragmented-not available in period greater than 1 hour 5. Other (e.g., intermittent availability) 46 Numbers of shifts: Number of 8-hour shifts per day the EDPE is scheduled on a 5-day week basis. Hours provided to others: Average monthly hours provided to any organizations (whether or not in the same Federal agency), and the hours provided are not a part of the assigned mission, and are not included in the funding and staffing of Card column 47-49 50-52 53-55 62-64 65-67 68-70 71-73 74-76 79 80 Item and description Reimbursable hours: Nonreimbursable hours: Hours obtained from others: Average monthly hours obtained from any other Government ADP Unit (whether or not in the same Federal agency), or commercial source. Reimbursable hours: Nonreimbursable hours: Commercial source hours: Projected utilization-current fiscal year: Hours in service: Estimated average monthly hours in service for remainder of current fiscal year. (Leave blank when reporting date is "as of" June 30.) Hours available: Estimated average monthly hours available to other organizations for remainder of current fiscal year. (Leave blank when reporting date is “as of" June 30.) Note: June 30 is the last day of the current fiscal year. Hours obtained from commercial sources: Estimate average monthly hours to be obtained from commercial sources. (Leave blank when reporting "as of" date is June 30.) Projection utilization-budget year: Hours in service: Estimated average monthly hours in service during the budget year. Hours available: Estimated average monthly hours available to other organizations during the budget year. Note: Budget year is the fiscal year following the current fiscal year. Reserved: Do not punch. Transaction code: Enter one of the following codes. 1. Report as of June 30 of each year. 2. Report as of December 31 of each year. 3. Add to file. 4. Delete from file. ATTACHMENT D EDPE ACQUISITION HISTORY (CARD FORMAT E) EDPE Acquisition History data will be prepared within 30 days following the performance period and acceptance of EDPE acquired from EDPE suppliers. No EDPE Acquisition History reports are required for EDPE which completed the performance period and was accepted prior to July 1, 1967. Government-owned EDPE acquired through Government reutilization programs is excluded from EDPE Acquisition History reporting. The following information is required: Card column Item and description 1 Card code: Punch "E" in this column. 2-3 Agency code: See Attachment F for appropriate code. 4-7 ADP unit number: A specific number assigned by each agency to each of its organizations that accomplish any of those ADP functions outlined in the scope of this Circular. Duplicate ADP Unit Numbers will not be used. 8-10 ADPE manufacturer: See Attachment G for appropriate abbreviation. Leave blank if built to special Government design specifications and enter name or number of computer in EDPE System. 11-17 EDPE system: The number or name and model used by a manufacturer to designate an EDPE System. 18-19 EDPE system identification number: A unique number sequentially assigned by each ADP Unit to each EDPE System installed or planned to be installed. 20 Procurement code: Enter one of the following codes that indicates method used. 1. Competitive bids requested from all qualified suppliers and evaluated. 2. Noncompetitive, sole source, bids not requested from all 21-26 Date EDPE selection approved: Year, month, and day that equipment selection was approved by the highest level of review required for the particular selection. 27-32 Date EDPE delivery required: Year, month, and day specified in contract or purchase order and accepted by the vendor as the required delivery date. Punch an "A" if date was specified for "as soon as available." 33-38 Date EDPE delivered: Year, month, and day the EDPE was delivered to the using ADP Unit or activity. 39-44 Date EDPE installation required: Year, month, and day specified in contract or purchase order and accepted by the vendor as the required installation date (ready for use). Punch “A” if date specified was for "as soon as available." 45-50 Date EDPE installed: Year, month, and day the EDPE was installed and ready for use. (The date rental charges began or purchase payment authorized.) 51-56 Date software delivery required: Year, month, and day specified in the contract or purchase order as the required delivery date for the last increment of software. Punch an "A" if specified date was for "as soon as available." 57-62 Date software accepted or delivered: Year, month, and day last increment of software was accepted or delivered. If software is not delivered within 30 days after hardware acceptance, enter estimated delivery date. 63-65 Average EDPE effectiveness level: Calculate average effectiveness level for the performance period in accordance with GSA Federal Supply Schedules, or specific requirements of your contract or purchase order. 73-78 Date of report: Year, month, and day on which report was prepared. 79 Reserved: Do not punch. 80 Transaction code: Enter one of the following codes: 1. Add to file. 2. Delete from file. ATTACHMENT E SUMMARY ADP MANPOWER AND COST (CARD FORMATS F-K) Summary ADP Manpower and Cost data will be prepared by each organization or ADP Unit performing any of the ADP functions outlined in the scope of this Circular. Reports will be prepared as of June 30 of each year for the past and current fiscal years, and the budget year. All cost data will be rounded to the nearest thousands of dollars. Man-years and cost data will be provided for all personnel who, as their principal duty, are directly identified with ADP functions. Card Formats F and G will be used for reporting Summary ADP Manpower and Cost data for the past fiscal year. Card Formats H and I will be used for the current fiscal year, and Card Formats J and K will be used for the budget year. INFORMATION REQUIRED IN CARD FORMATS F, H, AND J 1 Card code: Punch one of the following codes: "F" when this information is for the past fiscal year (fiscal "J" when this information is for the budget year (start- 4-7 ADP unit number: A specific number assigned by each agency to each of its organizations that accomplish any of those ADP functions outlined in the scope of this Circular. Duplicate ADP Unit Numbers will not be used. 8-10 11-13 14-16 17-19 20-22 23-25 26-28 29-31 32-36 37-39 40-42 43-45 46-49 50-53 54-58 59-61 62-64 65-67 68-70 71-74 79 80 Total man-years: Civilian man-years: The total man-year equivalent of all civilian personnel assigned to the ADP Unit. Military man-years: The total man-year equivalent of all military personnel assigned to the ADP Unit. Man-years by function: (Note: will not necessarily equal total man-years) Systems analysis/design man-years: EDPE programing man-years: ADPE in-house maintenance man-years: Keypunching/verifying operation man-years: ADPE selection man-years: Capital costs: EDPE purchases: Cost of all EDPE, including all supporting peripheral or off-line equipment purchased (except PCAM). PCAM purchases: Cost of all PCAM purchased. Other equipment purchases: Cost of other equipment which is unique to the support of data processing operations (e.g. bursters, tape files, etc.) Site preparation: Cost of site construction, modification, or alteration for installing ADPE. Operating costs-in-house Civilian salaries and overtime: Salaries, including overtime. EDPE rentals: Rentals for all EDPE in place during the PCAM rentals: Rentals for all PCAM in place during the year. Magnetic tapes and disk packs: Parts for in-house maintenance of purchased ADPE: Other Other operating costs not specifically identified above. Tranaction code: Enter one of the following codes: 1-Add to file. 2-Delete from file. INFORMATION REQUIRED IN CARD FORMATS G, I, AND K 1 Card code: Punch one of the following codes: 2-3 "G"-when this is a continuation of information for the past fiscal year. "I"--when this is a continuation of information for the current fiscal year. "K"-when this is a continuation of information for the budget year. Agency code: See attachment F for appropriate code. 4-7 ADP unit number: Same as previous card formats, columns 4-7. Operating costs-contractural and reimbursable services: 8-10 11-14 15-17 Contractual Services: The cost of the following contractual ADPE time and related services: Systems analysis/design and programming services: Card column 21-23 24-26 27-29 30-32 33-35 36-40 41-43 44-46 47-49 50-52 53-57 75-78 79 80 Item and description Other: Costs of contractual services not specifically identified above (cost of studies or advice on ADPE acquisition, selection, and use, etc.) Reimbursable services: The cost of the following ADP serv- Systems analysis/design and programming services: Other: Costs of reimbursable services not specifically Gross cost of ADP unit: Total of capital and operating costs. Reimbursements for the following services provided to other ADPE time and related services: Systems analysis/design and programming services: Other: Reimbursements for services provided to others Net cost of ADP unit: Gross cost minus reimbursable services provided to others. Date of report: Year and month. Reserved: Do not punch. Transaction Code: Enter one of the following codes: |