APPENDIX SCHOOL CALENDAR July 1. 1st 4. 3rd 20. August 1. School year begins. (On or before) Sheriff settles with County Financial Secretary. (Before) Sheriff reports delinquent property. Monday. Board of Education meets to employ teachers and to fix salaries, etc. Independence day. Legal Holiday. Monday.—(or as soon thereafter as practicable) Trustees meet to employ teachers. (On or before) Auditor notified State Superintendent of the amount of the General School Fund. (On or before) County Superintendent makes report to State Superintendent. 2nd Tuesday.-Board of Education meets to ascertain the condition of the fiscal affairs of the district and to make up an itemized statement thereof. 2nd Tuesday.-(On or before) Assessor certifies value of property to Secretary of Board and County Superintendent. 4th 4th Tuesday.-Board meets to consider objections to estimate and proposed levy and to lay levy. Tuesday.—(Within three days after) Secretary reports rate of levy. September 1. 1st (Before) Auditor reports condition of School Fund to the Governor and the State Superintendent. Monday-Labor Day. October 1. 12. (On or before) High School Aid Fund apportioned. Columbus Day-Not legal holiday. Schools should study Columbus. November Last Thursday.-Thanksgiving Day. Legal Holiday. (On or before) State Superintendent makes report to Governor. February 12. 22. Lincoln's Birthday.-Not holiday.-Schools should study Lincoln. Washington's Birthday-Schools shall be open and appropriate exercises held. April 1. 15. May 1. 1. 30. June 30. (On or before) Teachers take enumeration. (On or before) Secretary transmits summary of enumeration to County Superintendent. (On or before) Governor appoints member of State Board of Education. Memorial Day. School year ends. FORMS AND INSTRUCTIONS Order of Proceedings at the First, Second and Third Annual Meetings of the Board First Meeting-First Monday in July 1. Appoint a secretary. 2. May appoint trustee for each sub-district. 3. Determine the number of months the schools shall be taught in the district during the school year. 4. Employ teachers. 5. Fix the salaries of teachers according to the grade of certificate. 6. Estimate the number of teachers of each grade that will be employed. 7. Ascertain the whole number of months to be taught in the district by teachers of each grade. 8. May establish graded schools, change boundaries of sub-districts and provide for the erection of new buildings. 9. Appoint attendance officer. Second Meeting-Second Tuesday in August At this meeting the Board shall ascertain the condition of the fiscal affairs of the district and make up an itemized statement thereof setting forth: 1. The separate amounts due the building fund and the teachers' fund from all sources or to become due these funds within the current fiscal year. 2. All debts and demands upon both funds owed by the district or to become due and payable within the current year. 3. All other expenditures to be made and payable out of each fund within the current fiscal year. 4. The separate amounts necessary to be raised for each fund and the proposed rates of levy. 5. The aggregate value of all taxable property in the district, stating separately the assessed value of real estate, personal property and property assessed by the Board of Public Works.. A copy of the above statement shall be prepared and certified for publication as required by Section 3, School Levies and School Funds. The Board shall then stand adjourned until the fourth Tuesday in August. Third Meeting-Fourth Tuesday in August The Board shall at this meeting transact the following business: 1. Hear and consider any objections made to their estimate and proposed levy. 2. Enter an order of record showing the objections made and the reasons for the same. 3. Reconsider the original estimate and proposed rate of levy and correct the same if the objections appear to be well taken. The following calculations will be convenient for reference in making levies for school purposes: To ascertain the number of cents to be levied on every one hundred dollars' valuation of property in the district to raise $7,030 by taxation, suppose the whole valuation in the district to be $1,850,000. RULE-Drop the cents, if any, and add four ciphers to the amount in dollars to be raised by the levy, and divide by the amount in dollars taxable property. Example: 1,850,000)7,030,000,0(38 cents* 5,550,000 1,480,000,0 1,480,000,0 Similar calculations should be made in relation to the maintenance building fund. FORM NO. I Form of Orders to Be Entered of Record by the Board of Education OFFICE OF THE BOARD OF EDUCATION. At a meeting of the Board of Education held on the. 19...., there were present,.........president, and.. WEST VIRGINIA. ...day of . . . . ....and. .be, and he is hereby On motion it is ordered that the following named persons be appointed trustees in the following named sub-districts, for a term of one or three years, and until their successors are appointed and qualified: Trustee for Sub-District No. 1 Trustee for Sub-District No. 2 On motion of...... it is ordered that the salaries of teachers per month for the school year, shall be as follows, according to the grade of their certificates: For Normal School (Diploma) certificate,** $..... .; for grade No. 1, $........; for grade No. 2, $. . . . ....; for grade No. 3, $. . . ... . . . It is found by the board that in addition to the available funds now on hand, $. . . . . . . .will be necessary for the payment of teachers' salaries for the current year, and on motion of...... it is ordered that a tax of........cents on the one hundred dollars' valuation of the real estate and personal property of the district be levied for that purpose. .... (A similar order should be entered in relation to the levy for building fund.) On motion of.........., it is ordered that the president and secretary of this board be authorized to sign, in vacation, all proper orders for the payment of money out of the teachers' fund or the building fund, for the salaries of teachers *If the rate exceeds 40c for the teachers' fund or 10c for the maintenance building fund, application should be made to the State Superintendent for supplementary aid. **Boards may at their discretion fix a higher rate for such certificates. |