stored time series representing many of the Bureau's published figures. From this data base, individual users may obtain tables and statistical analyses. The results may be displayed on a line printer or computer terminal. Other output includes a data base directory. Agency Contact: Bureau of Labor Statistics. (202) 523-1975. DEPARTMENT OF STATE S01000-001 Foreign Living Costs-Allowances and Differentials Program (FLC-AP). OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-153. Program: Administrative and Staff Activities Congressional Recipient: House Committee on International Relations; Senate Committee on Foreign Relations. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Agency contact; classification rates from the agency; indexes from the Bureau of Labor Statistics. Geographic Relevance: International Purpose: The FLC-AP measures costs of living, costs of permanent housing (if Government quarters are not provided), costs of temporary lodging, and costs of dependents' education in foreign areas where U.S. Government employees are assigned. Based on analysis of costs, appropriate rates of allowances and travel per diem are established to reimburse employees for extraordinary costs of living, education, average costs of housing, and subsistence during travel. Input: Data are obtained from regular reports from U.S. Government posts in foreign areas (embassies, consulates, and others). Reports are chiefly forms OF-173 Retail Price Schedule, DSP63 Education Allowance Questionnaire, and SF-1190 Foreign Allowances Application, Grant and Report (housing expense portion). Content: Basic reports contain 600 prices for 150 different items on general living costs; rent and utilities costs for house/apartment units; charges for hotel rooms and restaurant meals; and fees and costs of attending specific schools. About 700 foreign locations are assigned appropriate rates of allowances resulting from analyses of data. Output: Two hardcopy products are produced by this system: Classification Rates for Foreign Locations, published every 4 weeks in section 920 Standardized Regulations (Government Civilians, Foreign Areas); and Indexes of Living Costs for Government Employees and Non-Government Americans, published quarterly in "Indexes of Living Costs Abroad," produced by the Bureau of Labor Statistics. Agency Contact: (703) 235-9514. BUREAU OF ECONOMIC AND BUSINESS AFFAIRS $01007-001 Trade Data System. OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-154. Program: Conduct of Diplomatic and Consular Relations with Foreign Countries Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Agency contact Geographic Relevance: International Purpose: The system provides a means for the average user without programing experience to readily access machine stored Standard International Trade Classification (SITC) commodity trade data and to present the data through reports, graphs, or other statistical techniques. Input: The commodity trade data on a SITC basis are obtained from the United Nations Statistical Office. The data are provided to the United Nations by 90 reporting countries. Content: The commodity trade data are on an SITC basis from the 1- to the 5-digit level of detail. In the individual country files, the data are available quarterly from 1971 to the most recently available data. These files provide the indicated reporting country's SITC based trade to/from its individual country trading partners and their various geographic or economic composites. Only the Canadian reporting country file is currently operational, but the system will be augmented with additional country files as needs and funds permit. The yearbook file containing data available in the U.N. Yearbook of International Trade Statistics is updated annually and now contains data beginning in 1969. This file provides SITC commodity trade values with the world aggregate for approximately 140 countries. Output: The system can be queried in an interactive mode to provide CRT and/or hardcopy output of a variety of generalized trade reports, including graphics. In addition, with minimal instruction, system users could design their own reports or perform statistical analysis on the data. Agency Contact: Bureau of Economic and Business Affairs. (202) 632-0500. BUREAU OF INTELLIGENCE AND RESEARCH S01009-003 Automated Document System (ADS). OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-154. Program: All Programs Congressional Recipient: House Committee on International Relations; Senate Committee on Foreign Relations. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Internal use only; classified; most of the information is classified; limited access to hardcopy output may be obtained. Geographic Relevance: International Purpose: The purpose of the Automated Document Systems (ADS) is to provide an automated central repository for the text and indices to virtually all Department of State documents. The system is available to all Department of State personnel with a need for the stored information. Input: The input consists of information generated or received by the Department in the normal course of business, including diplomatic notes, congressional correspondence, and telegrams. Content: At the present time the data base is composed of the text of Department of State telegrams and indices (called citations) to those telegrams, as well as indices to hardcopy information sources such as airgrams, letters, memos, and diplomatic notes. In addition, it contains the text of country data, including such items as general facts, lists of country leaders, and treaty agreements. The telegraphic text remains available on-line for about 15 months after receipt. The text of all documents (both telegraphic and hardcopy) is recorded on microfilm and stored in the Foreign Affairs Document and Reference Center (O/FADRC) retrieval unit. The indexing is accomplished by a combination of computers and people. The computer builds part of the citation record from the telegram externals such as date, originator, and addressee. The citation is then completed by an indexer who applies subject concepts as necessary from a cathode ray tube (CRT). The retrieval of indexed documents and telegraphic texts is available to users via CRT and printer terminals throughout the Department. Output: The ADS is a large-scale, online information storage and retrieval system. The only outputs are copies of stored documents. Agency Contact: Bureau of Intelligence and Research. (202) 6320394. BUREAU OF INTERNATIONAL ORGANIZATION AFFAIRS S01010-002 United Nations Vote Analysis System. OMB Funding Title/Code: Missions to International Organizations / 19-1127-0-1-154. Program: All Programs Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Foreign Service Act of 1946 (P.L. 79-264). P.L. 80-643. Purpose: The system is to have readily available the voting records of all U.N. members on all U.N. votes and to use criteria specified by the user in analyzing these votes and determining the format of the output. Currently, these criteria permit printing the voting history of a single member, a region, or any other specified grouping, on one vote, one issue, or a series of issues, for any one year, or combination of years, 1970-75. Input: The primary source of the data is the U.N. Secretariat. There are 13 input categories. Content: Nine programs are available to: 1) Display all data concerning a single balloting; 2) compare the voting record of two countries; 3) summarize the voting record of multiple countries on selected ballotings; 4) obtain standard coincidence factors indicating the degree of agreement between the voting pattern of a key country and those of other countries in plenary, each permanent committee, and overall; 5) obtain coincidence factors between a key country and other countries on selected ballotings; 6) compare one key country to two others for multiple years; 7) display the voting record of selected countries on selected ballotings and show the coincidence factor between those countries and a key country; 8) obtain a group coincidence factor; and 9) obtain basic information about a balloting, along with a listing of votes of selected countries on that balloting. Output: Output is in hardcopy format and includes a vote catalog, a graphic display, and reports and tables as requested. Agency Contact: Bureau of International Organization Affairs. (202) 632-0509. S01010-003 Office of International Conferences (OIC) Computer Based Information System. OMB Funding Title/Code: International Conferences and Contingencies 19-1125-0-1-154. Program: Participation in International Conferences Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Secretary of State Powers Act of 1956 (P.L. 84-885). Geographic Relevance: International Purpose: The system is designed to provide support for the budget officers responsible for the international conferences and contingencies appropriation, and for the program and administrative officers responsible for U.S. participation in international conferences. Input: Data will be collected by the budget, program, and administrative officers from sources (appropriate to each conference) within the Department of State, other Federal agencies, private sector entities, and international organization bodies, and will be formatted as necessary for the computer system. Content: Information will be entered in conference title files chronologically and will include such general facts as conference name, subject, date, location, and sponsoring organization. It will also include data on U.S. participation in budget estimates and expenditures (broken down into travel-per diem, support, and representation) and delegation composition with name, sex, funding source, and whether from public or private sector. Data will be entered as they become available and will be retained in the system for a minimum of five years, the exact time being determined by need for future conferences. Output: Hardcopy (teletype) output will be available on an interactive basis. A program is being written to enable the system to respond to queries on the current status of OIC appropriation, on the current status of information on any one conference, and/or on statistical compilations based on one or more elements of data (size of delegation, site of conference, dates of conference, female delegates, and non-Government members). Agency Contact: Bureau of International Organization Affairs. (202) 632-2616. BUREAU OF CONSULAR AFFAIRS S01012-001 Consular Package. OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-153 / 19-0113-0-1-154. Program: Conduct of Diplomatic and Consular Relations with Foreign Countries; Conduct of Diplomatic Relations with International Organizations Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: The Consular Package is not available publicly. It is distributed by the Bureau of Security and Consular Affairs only to offices involved in the budget process for consular work. Geographic Relevance: International Purpose: The Consular Package is a worldwide statistical composite of the Department's overseas consular workload, used as a management tool to review consular workloads in the field. It is designed to provide the data the Department requires to reprogram American and local positions rationally and to justify new positions where increased workloads so warrant. The system thus permits the Department to evaluate the relative needs of posts so that the most effective and economical use of manpower resources is attained. SCA and the regional bureaus use the Consular Package in support of their budget presentations before the Department, OMB, and Congress. Input: The data are provided by each overseas post which has a consular operation. Content: A consular package is prepared by each post. Data are provided on the basis of fiscal year workloads. Included in the consular package are: 1) Immigrant visa workload statistics; 2) nonimmigrant visa workload statistics; 3) special consular services broken down into identifiable categories such as notarials, arrests, American citizen deaths, welfare, and whereabouts; 4) citizenship and passport services broken down into identifiable categories such as passports issued, reports of birth, and consular witness to marriage; 5) special workloads unique to post; and 6) recommended increases/decreases in American and local consular positions. Output: The principal output is a composite consular package prepared annually for the appropriate fiscal year budget submission. The composite package is in loose leaf binder form with both machine- and hand-produced copy. All data are available through manual extraction by post, geographic areas, or worldwide. Agency Contact: Bureau of Consular Affairs. (202) 632-1158. S01012-002 Arrest Information System. OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-154. Program: Conduct of Diplomatic and Consular Relations with Foreign Countries Congressional Recipient: House Committee on International Relations; Senate Committee on Foreign Relations. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Agency contact Purpose: The Arrest Information System maintains current information on Americans in prison in foreign countries in order to respond to requests for this information from the Congress, other United States Government agencies, and the public. Input: Information received from consular officers on Americans in prison in their consular districts provides the input for the system. Content: Upon notification by local authorities that an American citizen has been arrested and detained, a consular officer, based on personal visits and other information sources, develops current information on the case. This information is transmitted to the Department in Washington, where a file is created in the Department's Arrest Information System. This file is updated as the case progresses and is moved to inactive status upon the release of the American citizen from jail. The file contains up to 71 data elements covering personal identity data; arrest information, i.e., where, when, what charges; judicial status of the case; and reports on the personal welfare of the prisoner. At the present time, there are approximately 13,000 active and inactive cases in this data file. These cases are updated on a daily basis as new information is received. This system is used to provide individual case information for the official use of the Department's case officers and statistical information to provide meaningful trend data upon receipt of an appropriate inquiry. Output: The system produces an annual report to the Congress and ad hoc responses to inquiries from the Congress, other agencies of the Executive Branch, and the public. Agency Contact: Bureau of Consular Affairs. (202) 632-1158. S01012-003 Passport Files Miniaturization Project. OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-153. Program: Conduct of Diplomatic and Consular Relations with Foreign Countries Congressional Recipient: House Committee on International Relations; Senate Committee on Foreign Relations. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Internal use only Geographic Relevance: National Purpose: The Passport Files Miniaturization Project was designed to reduce the space requirement and improve the efficiency of the passport files function through micrographic and minicomputer technologies. Input: The physical documents which make up a passport application file are recorded on microfilm and certain key information is input into a minicomputer to aid in the file search function. Content: The information content of the system consists of citizenship and personal data, including a photograph supplied by the passport applicant. The key elements of this data are: full name, sex, date of birth, place of birth, date passport was issued, and passport number. The original passport application is filed on microfilm, and the location in the film file is added to the key data elements listed above. The key data and file address are filed electronically with the aid of a computer data processing system. The key data elements are written on computer output microfilm (COM) in annual editions, ordered by name and passport number, when they are retired from the electronic file. The system is expected to be fully operational in July 1978 and will process new documents as received forward in time. The rate of passport applications is now approximately 3 million yearly and a 10% annual rate of growth has been projected. Output: The outputs are key passport issuance data displayed on CRT terminals and microfilm images of the original passport documents displayed on microfilm viewers with facsimile print capability. Throughput statistics are reported by computer printout to assist in managing the file function. The query capability is by passport number or bearer's name. There are about 800 queries per day. Agency Contact: Bureau of Consular Affairs. (202) 632-1158. S01012-004 Immigrant Visa Applicant Control System (IVACS). OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-153. Program: Conduct of Diplomatic and Consular Relations with Foreign Countries Congressional Recipient: House Committee on Foreign Affairs; Senate Committee on Foreign Relations. House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Immigration and Nationality Act, as amended (P.L. 82414, § 222; 66 Stat. 163; 8 U.S.C. 1104). Availability: Internal use only Geographic Relevance: International Purpose: This system is being developed for use abroad in Consular sections at foreign service posts to provide a computer-assisted data filing program and an automated immigrant visa processing system. Input: Data about an intending immigrant is entered into the data base system at any time the status report qualifies under the law and visa regulations for a visa registration priority date. The record is updated as each step of visa processing is completed until it is placed in the archives status after the visa is issued. Content: The data base contains administrative and personal data about intending immigrants to the United States, including principal country for quota chargeability, visa classification, required background checks, and visa processing actions. The system provides immediate screen display capability for visa status reports and is programmed to automatically process AVLOS name-checks, request visa numbers, and assign visa numbers while printing the immigrant visa in machine-readable type. Another program capability will permit operators to automatically generate replies to correspondence with preprinted address labels produced simultaneously. Output: In addition to interactive and ad hoc report capabilities, the system will generate statistics for administrative purposes and monthly visa reports required by law. Agency Contact: Bureau of Consular Affairs. (202) 632-8078. BUREAU OF POLITICO-MILITARY AFFAIRS S01013-001 Munitions Control Data Base System. OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-153. Program: Conduct of Diplomatic and Consular Relations with Foreign Countries; Conduct of Diplomatic Relations with International Organizations Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Foreign Service Act of 1946 (P.L. 79-274). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195, § 657(a)(3)). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Agency contact; Remarks--these two reports are publicly available but have classified supplemental sections. Geographic Relevance: International Purpose: This system is designed to record licenses issued authorizing the export of U.S. munitions, list equipment to foreign countries and international organizations, and record the exports against said licenses, so that data may be provided to the Congress concerning such authorizations and exports pursuant to section 657(a)(3) of the Foreign Assistance Act and section 36(a)(4) of the Arms Export Control Act, and data may be provided, on a timely basis, within the executive branch concerning such authorized exports for use in foreign policy formulation and implementation. Input: Data are extracted from applications/licenses submitted by the private U.S. sector and the foreign governmental sector. Content: Information in the system pertaining to equipment authorized for export includes applicant/licensee, license number, date issued/shipped, quantity, commodity value, source, and ultimate and intermediate destinations. The system provides for daily input, easy updating, data extraction for any given period of time, and data extraction for any data element input. Output: Major output consists of the report required by section 657(a)(3) of the Foreign Assistance Act (annually, by fiscal year) and the report required by section 36(a)(4) of the Arms Export Control Act (quarterly). Agency Contact: Bureau of Politico-Military Affairs. (202) 2359758. FOREIGN SERVICE S01016-001 Country Fact Sheets (CFS). OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-154. Program: Executive Direction and Policy Formulation Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Foreign Service Act of 1946 (P.L. 79-724). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977 (P.L. 94-350). Secretary of State Powers Act of 1956. P.L. 84-885. Availability: Output is available to all interested Government agencies. All information in the CFS at this time is unclassified. Geographic Relevance: International Purpose: The CFS was developed to provide Department personnel with a compact, easy to use source of basic information about all major countries in the world. The CFS provides basic facts on 23 categories for 155 countries and the European Economic Community. It is intended primarily for use within the Department but is given extensive distribution to U.S. Government agencies outside the Department as well, including the Office of the President, Vice President, and other executive departments and agencies. Input: Data are collected from several organizations within the Department of State and other U.S. agencies. Content: The CFS contains approximately 22 categories of data on a country basis for 155 major countries and the European Economic Community as a separate entity. Major categories include general information (basic facts), security ties, status of military sales and assistance programs, economic indicators, principal donors of AID, bilateral and multilaterial treaties and agreements, exports and imports, and U.S. assistance commitments. Output: The only output is the Country Fact Sheets. In hardcopy, they are a 5-volume set containing all data within the system. The output was distributed in its present format in June 1976. Future production will be limited to update pages of applicable sections three or four times a year. The data are retrievable on a section basis on CRT's associated with the State Department's Automated Document System (ADS). Agency Contact: Foreign Service. (202) 632-2857. S01016-002 Financial Management Information System. OMB Funding Title/Code: Salaries and Expenses / 19-0113-0-1-153; Payment to the Foreign Service Retirement and Disability Fund / 19-0540-0-1-153; Working Capital Fund / 19-4519-0-4-153; Consolidated Working Fund / 19-3930-0-4-154; Foreign Service Retirement and Disability Fund 19-8186-0-8-502. Program: All Programs Congressional Recipient: House Committee on International Relations; House Committee on Appropriations: State, Justice, Commerce and Judiciary Subcommittee; Senate Committee on Foreign Relations; Senate Committee on Appropriations: State, Justice, Commerce, The Judiciary Subcommittee. Authority: Foreign Service Act of 1946 (P.L. 79-724, § 805). Mutual Defense Assistance Control Act of 1951 (P.L. 82-213). Secretary of State Powers Act of 1956 (P.L. 84-885). Foreign Assistance Act of 1961 (P.L. 87-195). Foreign Relations Authorization Act of 1977. P.L. 94-350. Availability: Reports are mainly for internal management use. In addition, certain reports are forwarded to the Treasury Department, OMB, the Congress, and other external agencies as required. Geographic Relevance: International Purpose: The system fulfills the objectives of the Budget and Accounting Procedures Act of 1950. The system is to provide management with financial data for acquiring and effectively managing the Department's resources. Input: Source documents consist of funds available, obligations, and expenditures. These source documents are processed daily for domestic accounts and summarized at the allotment level at foreign posts monthly and fed into the Department's system. Content: The activities are budgeted and accounted for within the Department's several uniform systems. The Account Structure and Classification codes have been developed so that one uniform set of codes accommodates organizational and management changes and provides for classifying related data and information for budgeting, accounting, personnel administration, and other operating requirements under all appropriations. Source documents are processed daily and fed into the Department's Financial Management (FINMAN) System from which daily, weekly, monthly, quarterly, and annual reports are prepared. Documents consisting of funds, obligations, and liquidations are also processed at U.S. foreign posts or through one of the two overseas regional finance centers located in Paris and Bangkok. Output: Output is hardcopy financial |