Calculation of Base

Proposed Changes for FY 1994

FISCAL YEAR 1994 BUDGET REQUEST

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The Joint Committee on Printing (JCP) hereby transmits its budget estimate of $1,421,000 covering Committee operations and oversight activities for Fiscal Year 1994. Included within this presentation is a discussion of activities and projects we expect to continue and/or initiate during Fiscal Years 1993 and 1994.

JURISDICTION, AUTHORITY AND RESPONSIBILITIES

The Joint Committee on Printing, whose authority and responsibilities are prescribed by Title 44 of the United States Code, acts as the policymaker and overseer of the printing, binding, and distribution activities of the Federal Government, as well as acting as the "Board of Directors" for the Government Printing Office (GPO).

The broad jurisdiction and responsibilities of the Joint Committee are codified in Section 103 of Title 44 which states that the JCP "may use any measures it considers necessary to remedy neglect, delay, duplication or waste in the public printing and binding and the distribution of Government publications." Other sections of Title 44 enumerate specific activities which are subject to regulation or approval by the JCP.

The Joint Committee has completed another active year which involved hearings held on reviewing GPO activities and a second in-depth examination of the Department of Defense (DoD) consolidation of printing services. The year has not been without its challenges to the jurisdiction of the Committee in its efforts to control and minimize costs to the Federal Government, Congress, and the American taxpayer. As a result of these challenges, the Committee actively sought and received legislative assistance to correct abuses in Federal spending, and redirect the transmittal of more Government information to GPO for production or placement on Federal Printing Program commercial contracts. The House and Senate Subcommittees on Legislative Branch Appropriations have been extremely cooperative and supportive in assisting our efforts to clarify and promote the Committee's continuing role to achieve greater printing efficiencies within Executive Branch agencies and GPO, while maximizing public access to Government information. We thank you for your assistance to us in these endeavors.

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ESTABLISHMENT OF POLICY TO AFFECT THE FORMULATION OF THE
PRINTING, BINDING, AND DISTRIBUTION OF FEDERAL PUBLICATIONS

1. Reinforcing GPO's Role as the Single Source for Government Printing

In Fiscal Year 1993, the Joint Committee sought and received further assistance in formulating Legislative language to reinforce Government printing through GPO. The Legislative Branch Appropriations Act of 1993, P.L. 102-392, section 207, again codified language prohibiting the obligation or expenditure of appropriated funds by any Executive Branch entity, with some exceptions, to purchase any printing related to the production of Government publications unless the procurement is by or through the Government Printing Office. New language limited exceptions to this procurement requirement to those specifically authorized by law. The new language also prohibits intragovernmental procurement other than through the Government Printing Office. Included within the Conference Report accompanying this Bill, however, was language recognizing Joint Committee on Printing authorization of the Federal Prison Industries as an alternative source of printing. The Joint Committee on Printing, Government Printing Office and the Federal Bureau of Prisons are currently working toward an agreement which will accommodate the training of inmates in the printing trade while not significantly impacting on the level of work procured through GPO.

In addition, the Joint Committee was successful in obtaining language within the Conference Report accompanying the FY 1993 Defense Appropriations Bill, which directed the Department of Defense to adhere to the requirements of Title 44, U.S. Code and the Joint Committee's Government Printing and Binding Regulations. The Conferees adopted the House Report language which specified certain requirements, directed that $33 million in Senate-identified printing efficiencies be achieved, and prohibited the use of appropriated funds for the acquisition of new printing or duplicating equipment until certified by the Joint Committee on Printing. The Joint Committee is continuing its efforts to ensure that DoD's printing services consolidation is accomplished in the most efficient and economical way.

The Joint Committee on Printing greatly appreciates this assistance of the Appropriations Committees in providing language supporting its efforts to ensure the economical operation of the Federal Printing Program.

On January 30, 1992, Chairman Charlie Rose and Members of the Joint Committee on Printing held the annual oversight hearing on the activities of the Government Printing Office. The hearing focused on previous General Accounting Office (GAO) audit programs which had identified financial and management

deficiencies within the Agency.

GAO officials testified that GPO had made substantial progress in 9 of the 13 management areas which had previously been identified as deficient. The four areas in

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implementation of the Total Quality Management program, issuing quality and timely guidance on awarding of contracts, and the development of a system for monitoring customer complaints.

The Public Printer indicated that GPO was working to improve all of the identified problem

areas.

The Public Printer also testified that GPO would not raise prices to its customers in FY 1992, and was taking steps to minimize the Agency's overhead costs by $7.9 million by reducing overtime, travel, performance awards, subscriptions, and not filling some personnel

vacancies.

B.

Department of Defense Consolidation of Printing Services

On August 4, 1992, Chairman Charlie Rose and Members of the Joint Committee on Printing held a second hearing to further examine the Department of Defense consolidation of printing services. The hearing focused on the results obtained by GPO personnel after conducting a Southern Area operational test of all Defense Printing Service facilities contained in that area. The Southern Area pilot test was called for in a JCP Resolution dated February 28, 1992, which was approved by the Membership of the Committee. The test was to determine whether the proposed operational consolidation would achieve the desired goals of improving DoD's printing and duplicating functions and obtaining savings through greater efficiencies, reduce workloads and personnel, reductions of printing and duplicating facilities, and less costly procurement through the use of GPO term contracts.

Representatives from GPO's Review Teams, the Public Printer, General Accounting Office, Department of the Navy, Defense Printing Service and the private sector testified at the hearing.

The GPO Teams' findings from the review of the 40 existing printing facilities revealed that: (1) anywhere from 39% to 75% of the existing workload could be procured from the private sector at approximately 50% lesser cost; (2) the vast majority of both printing and duplicating facilities have significant excess capacity in both equipment and personnel; (3) DPS officials plan to continue marketing their services and capabilities and accept work from any Federal agency in violation of Title 44, USC; (4) there was a lack of consistency in maintenance of production worklogs and records - which raises serious questions about the data previously received in formulating the DMRD plan and savings estimate; (5) no DPSwide procedures or plans were evident at any of the sites to dictate a Department-wide implementation plan, and (6) despite official notification to the appropriate DoD officials in Washington, D.C., none of the sites visited, including the Southern Area Headquarters, had any knowledge of the JCP Resolution nor its operational test requirements. As a result, there was a lack of preparedness for the review team visits.

The primary finding of the hearing was that the GPO could procure a substantial amount of printing and duplicating work for the Department of Defense at 50 cents on the dollar. In addition, DoD has been procuring equipment without the approval of the Joint Committee on Printing despite language included in the FY 1993 Defense Appropriations