findings for 17 areas; the Monthly Labor Review which summarizes findings; and the Locality Releases, which present individual findings for each of the 17 metropolitan areas, and all-met projection. S00906-007 Occupational Employment Survey-Decentralized. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system is used by the Office of Manpower Structure and Trends to validate occupational data collected by cooperating states before storing it in a data bank for analysis. Major categories of data collected and manipulated include establishment-occupational data and occupational estimates by state/area by industry. S00906-008 Occupational Safety and Health. Budget Function/Subfunction: Prevention and control of health problems (553). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system creates address records from the ES202 Unemployment Insurance File. Occupational safety and health survey questionnaires mailed to business establishments provide address information and other survey data which is edited, updated, and compiled into tabulations such as occupational death incidence rates, frequency of illness and injuries, and average lost workdays. This survey is a cooperative Federal state effort. Major data elements captured and processed via this system include, but are not limited to, the following: region, OSH state code, unemployment insurance county code, survey and year, unemployment insurance account number, primary company, reported employment, deaths, lost workday, nurses and doctors agreements. Major output reports include: OSH industry by size summary; rates and percentages of occupational illness/ injuries; distribution of reporting unit incidence rates in the OSH survey; measures of occupational illness/injuries in OSH survey; and number of recordable cases, injuries and illnesses by availability of health services. S00906-009 Labor Turnover Statistics. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this system is to provide calculation of labor turnover rates, and perform such functions as sample maintenance, mail and response control, validation of reported data, computation of estimates, preparation of reports, and benchwork adjustment. Major output reports generated by this system are: labor turnover in manufacturing; employment and earnings by categories, and employment and earnings for the United States. These reports are generated by system manipulation of the following critical data elements: job vacancies, hires, quits, and layoffs. S00906-010 Productivity System. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system measures trends in the economy, major sectors, and individual industries. Also, it provides relevant international comparisons as well as studies of changing labor and materials requirements in major types of construction. The major categories of data elements captured via this system are: man-hour data, trade association, private and public housing, elementary and secondary schools; hospitals, highways, Federal office buildings, sewer works and civil works. These data are manipulated to produce the following major output reports: review of productivity and cost; productivity and cost in nonfinancial corporations; construction labor requirement studies; and monthly labor review. Department of State S01000-001 Country Fact Sheets. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. Country Fact Sheets are produced by a computerized system. They contain political, economic, military, and cultural information on 156 countries of the world. Fact sheets are updated at least once a year and as often as new information is available. Each country fact sheet consists of 17 sections: security ties, economic relations, external economic assistance, U.S. assistance given, U.S. private direct investment, exchange programs, U.S. citizen presence, AID projects by field of activity, U.S. relationships, major treaties and agreements, trade, principal donors of AID, current AID capital and technical assistance projects, direct investment by all countries, investment climate, educational, cultural and scientific relations, and country leader list. S01000-002 Department of State Fiscal and Budget Data System. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Department of State's activities are budgeted and accounted for within the Department's several but uniform systems. The Department's Account Structure and Classification Codes have been developed and synchronized so that one uniform set of codes accommodates organizational and management changes and provides for classifying related data and information for budgeting, accounting, personnel administration and other operating requirements under all appropriations. Accounting and related data transactions on source documents (or input transactions) are classified with these codes, symbols and titles wherever such documents or input transactions are prepared. At the present time the Department's budget data and budget estimates are not computerized. Selective back-up data have been extracted from the fiscal data which are in the computer system. Computerized reports have been used to summarize budget positions by grade and class and by position for the past year column of the green sheets (schedules of permanent positions) for the 1972 and subsequent budgets. Worldwide allotment accounting data for the Department of State is available in the computer system at the major organization and principal post (country), appropriation, and allotment levels. The data include funds available, obligations and liquidations (disbursements) and is available on a monthly basis. The Department's total obligation data are available in the computer system by organization (post or domestic organization which is considered the cost center), appropriation, allotment/operating allowance, function/ subactivity as applicable, and subobject levels on an annual basis. Program classifications presently used in the Department's system are essentially synonymous to the appropriations; for example, Salaries and Expenses, Foreign Buildings Operations, International Conferences and Contingencies, Missions to International Organizations, and Educational, Scientific and Cultural activities. S01000-003 Allotment Accounting System. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Department's allotment accounting or Financial Management (FINMAN) system, segregates allotments and reporting thereof into those controlled domestically and those controlled at Foreign Service posts. At Foreign Service posts, obligation transactions, fully documented, are recorded in allotment ledgers to control fund availability and in distribution ledgers to accumulate budget data by object class or other expense category. Liquidation transactions are also recorded in the allotment ledgers to enable month-end reconciliation with cash accounting reports. For all active allotments issued to the posts, reports are forwarded to the Department (1) monthly reflecting fund availability and liquidation status at the allotment level and (2) quarterly summarizing object class or other expense activity. State's Regional Finance and Data Processing Center (RFDPC) in Paris provides automated allotment accounting recording and reporting for approximately 90 of the Department's 170 allotee posts. Data elements are: symbols or codes for appropriation, allotment, organization, function, paying office, object class and accounting dates, amounts of allotments, obligations, liquidations, unliquidated obligations, and unobligated balances. Reports are disseminated by allotee posts or by RFDPC/Paris. S01000-004 Accrual Reporting System. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Department's accrual accounting data are obtained by inventory of (1) prepaid liquidations and unpaid obligations of select expense categories in the allotment accounting system, (2) value of nonexpendable equipment, (3) accounts receivable, and (4) unpaid annual leave. The cost amounts so extracted, compiled with the liquidation amounts for other expense categories in allotment accounting, provide the total accrued cost for the Department's operations. The inventories are taken quarterly by all Foreign Service posts and for the domestic costs by BF/FS. The inventory cost data from the posts are telegraphed to the Department or to the Regional Finance and Data Processing Center (RFDPC) in Paris where the data are consolidated for its serviced posts. Automated reports are produced from the telegraphic input and the input data from the domestic inventories which are distributed to the posts and within the Department for management purposes and to Treasury and other regulatory agencies for budgeting purposes. Data elements are: symbols or codes for appropriation, allotment, post, agency, purpose, object class, accounting year, and currency; amounts of accounts payable, grant, contract, and rent prepayments, accounts receivable, liquidations, obligations, and inventories of equipment. Reports are disseminated quarterly, unless noted otherwise, by posts, RFDPC/Paris, and BF/FS. S01000-005 Financial Management (FINMAN) System. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. In the Department's accounting design, allotments are segregated by code structure into those controlled by the domestic Financial Management (FINMAN) system and those controlled at Foreign Service posts. Correspondingly, FINMAN reports are run in two cycles--one for domestic management at the transaction level as frequently as weekly and another to incorporate Foreign Service reporting into a Departmental summary at the allotment level monthly and at the object class level yearly. FINMAN also provides reconciliation of domestic allotment accounting records with cash accounting reports provided by Treasury and interoffice reconciliation of domestic and Foreign Service transfers. Data elements are: office/post, appropriation, allotment/ year/quarter, activity/purpose/function, object/class/ description, process date, accounting date, document number, obligation number, disbursing code, obligation, amount/monthly and cumulative, expenditure amount and unliquidated balance. Weekly, biweekly, quarterly, and annual reports are disseminated by the Office of Financial Services and Information Systems Office/FADPC. S01000-006 Cash Accounting System. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Department of State Cash Accounting System has been documented and implemented under the Foreign Service Act of 1946 and within the Department of Treasury regulations and reporting requirements. State disbursing officers are assigned to two automated centers in Paris and Bangkok and at Foreign Service posts not serviced by these centers and the Washington Finance Center. This disbursing responsibility is to: disburse cash and issue checks in payment of certified vouchers, collect official revenues and receipts, buy and sell U.S. and foreign currencies, maintain accounting records in relation to these monies, safeguard cash, control bank accounts, prepare cash accounting reports for the serviced agencies and for Treasury, and issue, as well as account for, imprest fund advances to agency cashiers. Data elements are: date of transaction, document or reference number, payee (or remitter) name and address, agency, post and/or station symbol, fund (appropriation) and limitation symbol, certifying officer name and signature, disbursing officer name and symbol, name and location of bank, checking account symbol, check number, foreign currency amount, rate of currency exchange, U.S. dollar equivalent, U.S. dollar amount, and total of U.S. dollar equivalent and U.S. dollar amounts. Reports are disseminated by DO's and Computer Centers monthly or more frequently. S01000-007 Working Capital Fund. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602: The Working Capital Fund (WCF) was enacted by Congress December 16, 1963 (P.L. 88-205) at the request of the Department, and it authorized expenses (including those authorized by the Foreign Service Act of 1946, as amended) and equipment necessary for maintenance and operation in the City of Washington and elsewhere of (1) central reproduction, editorial, data processing, audiovisual, library, and administrative support service; (2) central supply service for supplies and equipment (including repairs) and (3) such other administrative services as the Secretary, with the approval of the Office of Management and Budget, determines may be performed more advantageously and more economically as central services. The major data elements are: date of transaction, control number, document number, account number, amount of receipts, voucher number, payee, date of payment, appropriation, organization, function, and amount paid. Reports are prepared manually on a monthly, quarterly, semiannual, and annual basis by the Accounting Division, Office of Budget and Finance. S01000-008 General Ledger Accounts. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The comprehensive general ledger accounts are divided into four main categories: appropriation accounting control, miscellaneous activities control, FT funds control, and memorandum accounts. Appropriation accounting control includes all appropriated funds, transfer appropriation funds, trust funds, working funds, management funds, special funds, inventories; deferred, fixed and other assets, liabilities, investments, expense and income accounts. Miscellaneous activities accounts include general fund receipts (unavailable), local deposit and trust funds, accounts receivable, loans receivable, advances from other U.S. Government agencies, and others, and imprest funds. FT funds include foreign currency accounts for State. Memorandum accounts include Civil Service Retirement, Employees' Group Life Insurance, and Federal Employees Health Benefits. Reports are prepared and distributed monthly by the Accounting Division in Financial Services. S01000-009 International Travel Cost and Projected Obligations. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. This subsystem provides for the compilation of worldwide post assignment travel costs and projected obligations by function or type of trip under the Salaries and Expenses Appropriations. S01000-010 Automated Budget Increase/Decrease Statement. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Department has experimented with and used during the past two years automated techniques and a programming language designed for use with remote terminals (APL) in the budget process. This has essentially consisted of spread sheets reflecting the increase/ decrease statements and budget back-up material. This year the techniques and processes will be improved, user-oriented, and provide for rapid change and printout of the Department's Increase/Decrease Statements and Budget Submissions to OMB and the Congress. S01000-011 Real Property Inventory: Government-Owned and LongTerm Leased Real Properties Overseas. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Office of Foreign Buildings (FBO) is the source of information for all real properties owned and leased on a long-term basis (10 years or more) overseas in the name of the Secretary of State. This includes all management functions related thereto, such as, buying and selling of real properties, construction projects, improvements and renovations, long-term leasing activities, etc. A Real Property Record (form FS-512) is prepared at the overseas post for each Government-owned and long-term leased property and submitted to FBO. It provides detailed descriptive data and serves as the basic document for property inventory control in FBO. The Government-Owned and Long-Term Leased Real Proper ty Report is prepared annually as of June 30 in booklet form, by FBO. This report provides a consolidated inventory of Government-owned and long-term leased properties listed individually by posts with geographic areas. It contains descriptive data on each property, initial costs, and accumulated capitalized costs. The data for this report are compiled and up-dated manually from the FS-512's and from the year-end expenditure reports submitted by the posts. The report provides the source data for preparation of the Annual Report of Real Property Owned by the United States (GSA form 1166) and the Annual Report of Real Property Leased to the United States (GSA form 1166A) submitted to GSA in accordance with existing statutory requirements. S01000-012 Real Property Inventory: Short-Term Leased Properties Overseas. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Office of Foreign Buildings (FBO) has responsibility for approving short-term leases (less than 10 years) of real properties overseas with annual rental of $25,000 or more and for reporting such leases executed in the name of the Secretary of State to the Congress on a semiannual basis. Short-term leases are executed at the posts. A copy of each lease is forwarded to FBO for control purposes. It serves as the source data for preparation of the Annual Report of Real Property Leased to the United States (GSA form 1166A) for submission to GSA and for the preparation of a consolidated Annual Report of Short-Term Leases. The Annual Report of Short-Term Leases is in booklet form and provides descriptive and rental cost data on individual leased properties by posts within geographic areas. A summary sheet for each geographic area reflects by program or agency the number of leases, the square footage of functional space, the number of residential units, and the total annual rent for each category of space. S01000-013 Real Property Budget Data. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Office of Foreign Buildings (FBO) is the source for budgetary data on initial and current investments in individual real properties owned and leased on a longterm basis by the Department of State overseas and the operating costs by individual buildings. The data are compiled manually from various funds control ledgers and allotment accounting reports from the overseas posts are prescribed by the Department's allotment accounting system and are used to support budget submissions. S01000-014 Foreign Service Retirement and Disability Fund. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. The Foreign Service Retirement and Disability Fund, established in March 1924, provides that participants under the system and employing agencies contribute funds for the purpose of future annuities, benefits, refunds and allowances. The accounting is by a double entry non-automated accrual system with accrual of actuarially determined liabilities on an annual basis. The following reports are disseminated yearly: Statement of Financial Condition, and State of Income and Expense and Charges to Operating Surplus or Deficit. S01000-015 Foreign Service Retirement and Disability Annuity Payroll. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. This subsystem consists of a computer stored master_file that is updated daily via cathode ray tube input. From this master file, the vouchers and reports necessary to make payment to approximately 5000 annuitants each month are produced, including a magnetic check issue tape for use by Treasury in writing monthly checks. S01006-001 Directory of Contacts for International Educational, Cultural and Scientific Exchange Programs. Sixth edition. Bureau of Educational and Cultural Affairs, Dept. of State. March 1975. 71 pp. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: Anna J. Pringle, Bureau of Educational and Cultural Affairs. This document lists private and governmental agencies active in the conduct of international exchange-ofpersons programs. Government agencies are listed alphabetically in Section I, with their address, key personnel, and their phone numbers provided. Commissions, committees, and advisory groups are listed in Section II, with information provided as in Section I. Section III covers intergovernmental agencies, and Section IV private agencies and organizations. In addition to information provided as in previous sections, information on activities and interests is included for these agencies. S01016-001 Foreign Service Institute (FSI) Cost and Management Information System. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: George J. Mattis, Foreign Affairs Data Processing Center. 632-3602. In view of its training mission, the Foreign Service Institute's (FSI) management requirements evolve into six distinct subfunctions: student enrollment, tuition and other rates, other agencies' reimbursements, obligation and accrual accounting, obligation and cost based budgeting, and non-expendable personal property inventory accounting. The latter three subfunctions, although under FSI control, are an integral part of the State Department's total systems designs. Data elements cover the detailed information from student application forms; test information; and cost factors from budgetary, allotment, and accrual accounting. Annual, semiannual, and quarterly reports for the respective subfunctions are generated by the system. S01017-001 AID Economic Data (System). Budget Function/Subfunction: Foreign economic and financial assistance (151); Conduct of foreign affairs (152). Agency Contact: Betty J. Case, Agency for International Development. 632-0036. The Office of Financial Management, Statistics and Reports Division of the Agency for International Development (AID) provides economic, demographic, and social data on the developing world, by country and region. Data are based on uniform concepts and definitions to permit inter-country and inter-regional comparisons. Also available are statistical data on all U.S. economic and military assistance programs to developing and developed countries, and on assistance from international organizations to these countries. In addition, analyses of financial and program operational activities of AID are provided. The Division produces the following documents: (1) Four regional AID Economic Data Books (Africa, East Asia, Latin America, Near East-South Asia). The books contain basic economic, demographic, and social data for individual countries and summaries for the region. Trend statistics are shown covering such sectors as agricultural and industrial productions, GNP, government finances, prices, foreign trade, balance of payments and reserves. (2) Four Economic Growth Trends booklets (Africa, East Asia, Latin America, Near East-South Asia). (3) Gross National Product-Growth Rates and Trend Data. (4) Selected Economic Data for the Less Developed Countries. (5) U.S. Overseas Loans and Grants and Assistance from International Organizations. (6) AID Operations Report. S01017-002 AID Research Information (System). Budget Function/Subfunction: Foreign economic and financial assistance (151); Conduct of foreign affairs (152). Agency Contact: Betty J. Case, Agency for International Development. 632-0036. In order to obtain dissemination of research results, the Agency for International Development (AID) collects and processes relevant materials. Regular outputs of this activity are as follows: (1) a quarterly journal, AID Research and Development Abstracts (ARDA), which covers current research documents emanating from planners, scientific investigators in developing nations, and results of AID-funded research; (2) a biennial summary of AID centrally-funded research which de-. scribes objectives and results of the research and contains the names and addresses of the contractors and principal investigators along with the cooperating countries and funding information as an appendix; and (3) a directory of Institutional Resources Supported by Section 211(d) Grants, which describes instructional, research, information, and consulting services available at these U.S. centers of competence for international development. AID also maintains the Document Distribution System (ADDS), a manual/computerized system, to facilitate the dissemination of research documents resulting from AID centrally-funded research. Approximately 5,000 institutions in less developed countries are included in the distribution lists. S01017-003 U.S. Flag Shipment Data. Budget Function/Subfunction: Conduct of foreign affairs (152). Agency Contact: Betty J. Case, Agency for International Development. 632-0036. The Agency for International Development (AID) analyzes and maintains the records of borrower/grantee compliance in the ocean shipping of AID-financed commodities with regard to the requirements of the Cargo Preference Act of 1954, as amended ('50/50 shipping'), and provides the quarterly Report of U.S. Flag Shipments. Listings of ships which are ineligible to carry AID-financed commodities are also published. AID formulates and disseminates the report, Current Determinations of Liner Non-availability, showing where U.S. flag ocean liner service is available between foreign origins and destinations. S01017-004 AID Reference Center. Budget Function/Subfunction: Foreign economic and financial assistance (151); Conduct of foreign affairs (152). Agency Contact: Betty J. Case, Agency for International Development. 632-0036. The Agency for International Development (AID) Reference Center contains primarily AID-generated documents that record and evaluate the Agency's experience in providing development assistance. The collected information includes materials that describe experience, assess accomplishments, suggest the cause of any failure, and discuss potential future applications. The documents consist of special studies and sector analyses, program planning documents, project initiation, implementation and evaluation documents, feasibility studies, research reports, and progress and terminal reports prepared by staff directly engaged in development assistance activities. The Agency has a formal system that provides regular submission of documents to the Center, which catalogs and maintains the documents according to the Dewey Decimal System, International Area Codes Designations, and source designator. Department of Transportation S01100-001 Contract Information System (CIS), OST-009. Budget Function/Subfunction: Other transportation (407). Agency Contact: Bruce Allen, Principal Analyst, Management Information System. 426-1887. This system provides complete current information on DOT awards that exceed $2,500. The system not only provides information to offices within the Department, but is also used to respond to queries about DOT contract activity from many sources including Congress, GAO, OMB and private industry. The system contains and processes some 28 data elements some of which are as follows: operating administration, procurement office, contract number, award date, contractor name and location, value of contract and type of business. Major |