Agency Contact: Arthur C. Smith, III, Office of Management and Finance. 739-5131. In 1972 the Office of Education and Manpower Assistance was created at the Law Enforcement Assistance Administration (LEAA); as part of its responsibility this office administers the Law Enforcement Education Program (LEEP). LEEP provides grants and loans to students who are in law enforcement education programs to help the students pay for the costs of higher education. LEAA distributes the funds through the intermediary of LEAA approved institutions of higher learning, i.e., LEAA distributes the funds to the institutions, and the institutions using LEAA established criteria distribute the funds to its students. The Law Enforcement Education Program Management System (LEEPMS) is a management tool used to monitor the grants and loans distributed by LEEP. LEEPMS maintains a file on each participating institution; this file includes information pertaining to the institution's eligibility to participate in LEEP. LEEPMS also maintains a file on each participating student; this file includes information extracted from the loan or grant application and information pertaining to the liquidation of the loan either by means of repayment or by means of forgiveness of the loan in return for performing certain kinds of employment. In addition, a variety of reports are produced by LEEPMS, which are used in the operation and management of LEEP. S00811-003 Civil Rights Compliance System. Budget Function/Subfunction: Law enforcement assistance (754). Agency Contact: Arthur C. Smith, III, Office of Management and Finance. 739-5131. The Office of Civil Rights Compliance (OCRC) of the Law Enforcement Assistance Administration (LEAA) has as one of its functions the determination of whether criminal justice agencies which receive assistance from LEAA are acting in accord with the Federal civil rights law with regard to the racial composition of their staffs. LEAA contains data files such as personnel files or payroll files from an agency whose racial composition is to be determined. The Civil Rights Compliance System analyzes these data files and produces statistics pertaining to the racial composition of the agency's staff. These statistics are used by OCRC to determine if the agency is in compliance with Federal civil rights law. S00811-004 National Criminal Justice Reference Service System. Budget Function/Subfunction: Law enforcement assistance (754). Agency Contact: Arthur C. Smith, III, Office of Management and Finance. 739-5131. The National Criminal Justice Reference Service (NCJRS) was established by the Law Enforcement Assistance Administration (LEAA) during fiscal year 1972 to collect and disseminate literature of interest to the nation's law enforcement and criminal justice community. The National Criminal Justice Reference Service System (NCJRSS) was designed to support the effort of NCJRS, by maintaining an automated data base which currently contains approximately 10,000 abstracts of documents on law enforcement and criminal justice. This data base is continually being expanded; documents to be entered into the system are selected by a contractor according to criteria established by LEAA. The NCJRSS provides selective dissemination and query services to registered individuals, organizations, and agencies. In addition, NCJRSS performs the following functions: (1) produces a thesaurus or keyword index which is used by indexers when entering data into the data base and by Referral Specialists when retrieving data from the data base; (2) produces the Document Retrieval Index which lists all documents in the NCJRSS data base for which there is a known source; and (3) produces a bound catalog of the combined card catalogs of libraries located at LEAA, the Drug Enforcement Administration, and the Bureau of Prisons. S00811-005 LEAA Accounting System. Budget Function/Subfunction: Law enforcement assistance (754). Agency Contact: Arthur C. Smith, III, Office of Management and Finance. 739-5131. The LEAA Accounting System is designed to provide data for fund control, external reporting requirements, and all necessary accounting functions. Input to the system is coded on eighteen different forms which are batched and sent to a data-reducing contractor. Data are returned to LEAA encoded on magnetic tape. Direct input is also generated by the Justice Department Payroll System and by the Grants Subsystem. The Accounting System reformats and edits data as they are returned from the contractor. All valid transactions from each reporting cycle are stored on a disk file. All invalid transactions are stored on a disk using a revolving.errorfile concept. When all transactions for a month are validated, the valid-transaction files are sort-merged and used to update the general ledger and reporting master file. The reformat and edit cycles produce thirteen control reports each cycle. These reports are used by the Accounting Division. The month end updating and reporting cycle produces thirty reports in all. Some are accounting reports, some are management reports which are distributed to the regions and cost centers, and some are budgetary reports. Department of Labor S00900-001 *Department of Labor Catalog, Descriptions of Automated Information Systems. Office of Policy, Plans and Evaluation, DOL. January 1975. 1 vol. Budget Function/Subfunction: Manpower training (504); Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The catalog contains descriptions and selected flow charts of 70 operational DOL computerized systems which support Departmental programs at the Federal level. The descriptions are organized alphabetically under DOL agency headings. They contain the following types of information: system title and acronym, using agency, purpose, date of completion, expected life, FY 1973-1975 budgets, major report outputs, system interfaces, and computer resource requirements. S00900-002 DOL Integrated Accounting System. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system supports the Office of Accounting and Payment Service in the performance of its mission. The system is divided into 5 subsystems: Daily Integrated Accounting System, General Ledger System, Travel Advance System, Financial Management Reporting System, and Monthly Fund Reports System. The names of the basic files are: Data Bank Reference File, General Ledger and Travel History File. Major output reports generated from this system are: Travel Advance System History Report, Unliquidated Obligations, Bureau Performance, Monthly Activity, Quarterly Report, and Monthly Status of Funds. S00902-001 Continuous Wage Benefit History. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Office of Financial Policy and Systems. 523-6963. •This is a statistical reporting system which receives a sample of Social Security data annually with the characteristics (age, sex, race, education, etc.) of workers covered by the Social Security Act. It provides a universe to measure the success of various work and training programs. Other critical data elements captured via the system are social security number, birth date, state code, surname and date of death. S00902-002 Dictionary of Occupational Titles (DOT). Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system maintains current job descriptions and criteria of every existing job in the U.S. A two-volume 'DOT' book is published biannually in addition to updated occupational definitions. The system is used by the U.S. Training and Employment Service. S00902-003 Employment Security Automated Reporting System--National Office (ESARS). Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system produces monthly summary reports depicting employment security activities in the 50 states. Sample statistical and summary data on job applicants, job opportunities and services to applicants is produced. The system also provides performance indicators to measure productivity of Employment Service activities. Two major tables are generated by the system. They are: Plan of Service--personal characteristics data on applicants; and Placements and Referrals of Individuals, arranged by personal characteristics. S00902-004 Immigration Reports. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system maintains a data bank of certifications of immigrants' work permits. It also provides statistical reports on the volume of immigrants certified for employment and the type of occupations involved by geographic regions. Specifically, the following major reports are produced: temporary alien applications approved or disapproved, by regions and occupation codes; permanent and temporary applications approved and denied by Dictionary of Occupational Titles, Country of Birth; and permanent alien applications certified and denied, reason for decision and advisory opinions given on all occupations. These reports are generated by the manipulation of the following critical data elements: employer's name and address; alien's name and address; occupational title and code; permanent or temporary; ES forms received; qualifications of alien; and salary. S00902-005 Manpower Automated Reporting Systems (MARS). MARS is a combination of trainee characteristics (age, race, sex, education, head of household, welfare status, veteran status, etc.) and project status characteristics of various programs by state (number of enrollees, number of authorized slots, funds obligated, funds allocated, etc.) HEW Annual Reports are an accounting entry for statistical reports on the characteristics of noncompleted and completed trainees in the MDTA work and training programs. The Department of Labor data bank supplies the following input data to the HEW annual report to Congress: characteristics of institutional enrollees, state and national; and occupations of institutional enrollees, national only. The Trainee Characteristics System produces reports on the characteristics of the enrollees in the various manpower work and training programs. A wide range of reports on the demographic characteristics of groups of individuals enrolled in manpower programs is produced. S00902-006 Manpower Training Program Evaluation System Development. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system attempts to measure the success of various work and training programs by analyzing wages and employment by quarter, extracted from Social Security data. Manpower Automated Reporting System (MARS) data are used in matching data obtained from the Social Security Administration files. Complex statistical formulae are applied to the data to provide management with program evaluation information. MARS data are used (1) to show characteristics of participants in programs, (2) to evaluate programs, (3) to compare program participants to a control group of non-partici pants. This system generates the following major reports: counts by program and year; selected characteristics by program and year; comparison of training by various control factors; and analysis of covariance (ANCOVA), a regression which uses all characteristics data to measure material gain from training. Major system data elements include, but are not limited to date of birth, race, sex, training class year, program code, fiscal year of approval, public assistance code, length of stay and test score. S00902-007 Vietnam Veterans Extract System. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system combines data from the Department of Defense, Veteran's Administration, Job Corps, Employment Security Automated Reporting System (ESARS), Manpower Automated Reporting System (MARS), and the National Alliance of Businessmen--Jobs in the Business Sector (NAB--JOBS) in order to derive information on job training and job placement of Vietnam veterans. Critical data elements captured by the system include age at separation, education, placement, race and marital status. These data are used to generate the following output tables: total quarterly separations; number of veterans employed, unemployed, or in school one year after separation; GI Bill types of training; and enrollment in manpower programs and VA programs. S00902-008 WIN II System (Interim WIN System). Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system processes work-incentive (WIN) program data required by the Talmadge Amendment and produces project status data and individual characteristics of the welfare trainees enrolled in work and training programs. There are three subsystems: (1) The characteristics subsystem maintains a file of WIN projects and produces a series of statistical and management reports. (2) The characteristics subsystem processes automated data generated in ESARS by the states. It also maintains a file of WIN registrants and services provided and produces a series of reports on characteristics of these registrants. (3) The WIN financial subsystem produces fiscal and management reports. The programs comprising the WIN II system are subject to annual revision each June. The system's major reports include: WIN Monthly Program Activity Summary--registrant data, statistics, job entry, planning data, personnel accounting; and WIN Monthly, Quarterly Summary of Participant Characteristics--sex, ethnic group, age, education, veteran status, disadvantaged, wage. S00902-009 Report of Minority College Graduates. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system produces a directory of minority college graduates and provides a base for statistical reports that may be later required. It is used by the Equal Employment Opportunity (EEO) staff within the Manpower Administration's Office of Investigation and Compliance. The system's data elements include name of college, address of college, name of student, home address of student, sex, ethnic group, major discipline, degree to be obtained and graduate year. S00902-010 State Accounting Systems: Status of Obligation Authority Program (SOAP) Federal Interface XFI. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The SOAP system processes financial and statistical data from State Accounting Systems to produce financial information used by the Manpower Administration. The ongoing and often modified Federal Interface XFI system produces quarterly summaries of Federal financial data from the 50 states' Employment Security Cost Accounting systems. Monthly summaries are produced in the Departmental Management System (DMS) of Federal Interface. Major data elements of the system are: status obligation transactions, location codes, program, number of hours, number of positions, budget data, and personnel benefits. Major reports of the system are: Status of Obligation Authority--expenditures for state obligations of Federal monies for each Manpower funded program; National Cost Statement Summary--Employment Service (ES) and Unemployment Insurance (UI); National Program Cost Summary--ES and Ul; National Activity Performance Detail Report--by activity name, ES and UI; National Program Performance Report; Standard Metropolitan Statistical Area (SMSA) Report--fiscal data for ES; Monthly DMS Percentages Report--based on allotment ledger codes; and Quarterly Geographical Percentages Report. S00902-011 Manpower Regional Automation Project. Budget Function/Subfunction: Manpower training (504). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system has a network of terminals in the regional offices to transmit financial and statistical data to DOL computers on Manpower projects. The system produces management reports at the national level by inquiry to the regional offices over the terminal network. It is anticipated that this system will replace the State Accounting Systems (ESARS) and parts of other systems. The system generates in excess of some 18 major reports on a recurring basis. S00904-001 ESA--33 System (Investigation Reports). Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this system is to edit and summarize the results of all compliance activities, such as technical assistance, compliance contracts, conciliations, and investigations, including child labor actions. The primary use of this data is to detect possible violations of wage laws. The data are used to generate the following major reports: Statistics on Benefits by Acts Investigated; Monetary Findings by Compliance Action; Benefits Provided by Compliance Action; Monetary Findings by Compliance Action; Non-Monetary Findings by Compliance Action; Monetary Findings by Industry; Non-Monetary Findings by Industry; and Garnishment Findings by Industry. S00904-002 Black Lung. Budget Function/Subfunction: Federal employee retirement and disability (602). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this system is to maintain records of, and compensations paid to black-lung claimants. Major data elements of the system include: claims, dependents, age and United Mining Owners. These and other data are manipulated to generate the following major reports: Claims and process report, Alpha-cross report and outstanding claim Social Security Administration reports. S00904-003 Wage Impact. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this system is to provide the Congress with a wage distribution report on which to base proposals for amending the Federal Minimum Wage Act. The major categories of data maintained by the system are earning trends and employment records. These data are used to generate two major output reports, the minimum wage and cost reports. S00904-004 Wage Trend Projections. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this system is the development of a model for projecting wage distributions over time. The intent of the model is to provide impact statistics for various congressional and department proposals to change the minimum wage with (1) a more explicit manner of expressing the assumptions employed and (2) some statistical measures of reliability for the estimates. The major categories of data elements embodied in the system are earnings distributions, rate of return for employment and rate of return for unemployment. S00905-001 Welfare Pension Reporting System. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of the Welfare Pension Reporting System is to control, maintain, and update records of the welfare and pension plans filed by organizations, unions and companies as required by the Welfare and Pension Disclosure Act. The Statistics subsystem provides in tabular form the financial condition of Employee Benefit Plans. Major system output reports are: delinquency notices and reports; edit reports for Labor-Management Services Administration (LMSA) review and correction; monthly mailing labels; file number assignment lists; and welfare and pension plan statistics. S00905-002 Federal Agency Reporting System. Budget Function/Subfunction: Prevention and control of health problems (553). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The Federal Agency Reporting System was developed to collect and analyze safety and health data from all agencies of the U.S. Government, as required by Presidential Executive Order 11612 to implement the Williams-Steiger Occupational Safety and Health Act of 1970. The two major output reports of this system are: (1) Summary Report of Federal Occupational Injuries and Illnesses: a report of the total number of injuries and illnesses for the quarter (or year), including lost work. days; and (2) Summary Report of Federal Occupational Accidents: a report of the total number of accidents for the quarter (or year), including cost data and hours of operation of various types of vehicles and equipment. S00905-003 Employer Information System--Establishment File. Budget Function/Subfunction: Prevention and control of health problems (553). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The Occupational Safety and Health Administration (OSHA) Establishment File was originally designed to consititute a part of the data base for the OSHA Management Information System. The most comprehen sive data on the 4 to 8 million business establishments in the United States are contained in the individual state unemployment files. Ten regional tapes are produced. Mailing labels which can be processed through a cheshire machine are also produced. The file presently contains approximately 4 million records on business establish ments in 43 states. Major data elements of the system are state, city (or county), Standard Industrial Classifica tion, (SIC) code number of employees, and name and address of employer. Major reports produced by the system are: (1) List of establishments including state code, SIC code, city/county, number of employees, name, address and zip code; and (2) list of establish ments sorted by SIC code. S00906-001 Current Wage Developments. Monthly. Office of Wages and Industrial Relations, BLS. Budget Function/Subfunction: Other manpower services (505). Public Availability: GPO, $18 a year, $1.50 a single copy. Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this report is to provide up-to-date information on wage and benefit changes resulting from collective bargaining settlements and unilateral management decisions; it also provides special reports of wage trends and statistical summaries. Current provisions of collective bargaining agreements are summarized in the report, with the name of the employer, union, and number of workers covered indicated; the current general wage increase and effective date; and other pertinent information to the agreement. Data on strikes or lockouts since 1946 are in the report, and contain the month and year of the action covered; the number of work stoppages; workers involved; and man-days lost in terms of number and percent of estimated working time. Several other statistical charts are in the report. S00906-002 Monthly Labor Review. Bureau of Labor Statistics, DOL. Budget Function/Subfunction: Other manpower services (505). Public Availability: GPO, $22.35 a year, $1.90 a single copy. Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This monthly report of the Department of Labor is designed to provide comprehensive information on labor trends, and statistics for the previous month. The report provides several essays on various labor-economic problems and situations; and contains numerous statistical charts that include month-by-month comparative data for the previous 12-months, and often other types of yearly or monthly data. S00906-003 Characteristics of Insured Unemployed (ES-203). Budget Function/Subfunction: Unemployment insurance (603). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This system analyzes selected characteristics of a sample of insured unemployed who file regular unemployment insurance (UI) continued claims. Data are collected by each state and forwarded to Washington, D.C. where summarization of edited data is produced in the form of tables. Primary users of the summarized data are (a) the public, through the monthly publication of tables in Unemployment Insurance Statistics, and (b) the Unemployment Insurance Service, which maintains data and performs analysis of all employment security programs. Major data elements of the system include, but are not limited to, the following: state code, Social Security Number (SSN), type of claim, current duration, industry, sex, race and occupational category. Selected outputs include the following reports: Insured Unemployment Under State Programs (monthly); Industry Attachment of the Insured Unemployed (monthly, and annually); Insured Unemployment in Contract, Construction and Manufacturing, by state (monthly); and Insured Unemployment in Durable and Nondurable Goods Manufacturing, by state (monthly). S00906-004 Employment Wage and Contributions. Budget Function/Subfunction: Other manpower services (505); Unemployment insurance (603). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of this Federal-state system is to provide statistics by industry and state of employment and wages of workers covered by the state unemployment insurance laws and the unemployment compensation for Federal employees. There are 50 reporting states and the District of Columbia, Puerto Rico, and the Virgin Islands. Significant data elements reported and maintained on file include year, state, industry code, Federal agency code, total wages, taxable wages and contributions. The major report compiled by this system is the quarterly ES202 report. This report summarizes into state and Standard Metropolitan Statistical Area totals the employment, wages, and contribution data required by state employment security agencies. Sample tables in the publication, Employment and Wages, include: the number of employer reporting units, monthly employment and quarterly wages of workers covered by state unemployment insurance and laws, by geographic division and state; and the monthly employment and quarterly wages, U.S. totals. S00906-005 Industry-Occupation Matrix. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. This general purpose system maintains and manipulates employment count matrices cross-classified by industry, by occupation, by class of worker, by year, by area. It is used by the Office of Manpower Structure and Trends, Division of Manpower Occupational Outlook to support four separately funded projects. It will also be used by many state employment security agencies. The ultimate goal of the system is to enable the Bureau of States to develop timely projections of occupational employment demand at the national, state, and smallarea level. The major data elements are: employment counts, industries, occupations, classes of workers, years and areas. S00906-006 Industry Wage Survey. Budget Function/Subfunction: Other manpower services (505). Agency Contact: L. Thorn, Director, Office of Financial Policy and Systems. 523-6963. The purpose of the Industry Wage Survey is to study the construction industry for information on minimum hourly union wage rates, straight time weekly hours, and employer payments to selected fringe benefits plans, as agreed upon through collective bargaining. The survey has produced area wage and fringe benefits information by occupation; type of construction (commercial, residential, street and highway, and other heavy construction); and for workers whose wage rates were and were not set by labor management agreements. Major outputs of the system are the Analytical Bulletin which presents |