Taxpayer Publications, Internal Use Publications, and Internal Revenue Bulletins and Related Publications. Additionally, a time summary of both case and non-case time for all technical employees is generated. Quarterly, the status of closed cases and cases in inventory is reported for the four largest workload items. All data input, consolidation and output is done manually. The system results in two reports which are prepared manually: first, a monthly work progress report; second, a quarterly status report on age of closed cases and age of inventories. S01206-016 EP/EO Technical Time Reporting (DEPT). Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Robert Griffith, Internal Revenue Service. 964-3126. DEPT is designed to monitor time applied by technical employees in key district and associate district offices. Fiscal year time application plans are developed jointly by the national, regional and district offices. After final approval by the national office the plans are incorporated in the Internal Revenue Service Operating Financial Plan (OFP). Daily records are maintained by technical employees on time applied to various direct examination and non-examination activities. Major data elements include activity codes pertaining to time expended processing each employee plan and exempt organization return and application; plan data reflecting the technical hours programmed for each activity; and actual time expended. Three tables are produced monthly. S01206-017 Case Inventory Control and Management Information System (CIC/MIS). Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Robert Griffith, Internal Revenue Service. 964-3126. The CIC/MIS system is designed to control the applications for determinations for the Employee Plans/Exempt Organizations (EP/EO) divisions; to provide weekly output reports of current status information for each application; and to provide management information reports. Computer tapes are input for creation of the management information. The system provides for direct input of case control data from key district offices and selected associate district offices, through the use of real time video screen terminals connected to the EP/EO IDRS data base. The EP/EO IDRS data base consists of two files: the Plan Case Control File (PCCF) and the Plan Organization Index File (POIF). The PCCF contains all the data used to control a case, and provides an audit trail. The POIF contains data to be used for researching cases such as plan names and numbers of employers/administrators. System outputs include: weekly notice listings of cases approaching the 270-day determination time limit (180-day listing); a weekly listing of district office undisposed cases whose age exceed 60 days, and a Weekly Inventory Report by district office and form number of all cases. In addition, five Statistical tables are produced monthly. S01206-018 Exempt Organizations Statistical Reporting System (Examination Cases). Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Robert Griffith, Internal Revenue Service. 964-3126. This system measures examination accomplishments by revenue agents, tax law specialists and tax auditors. Closed examinations are accumulated on a FY basis with a closed case master file for each fiscal year. This system is used primarily to measure examined return closings by district offices. The system's computer file contains data elements such as name of taxpayer, activity code, organization code, disposal code, audit results, time, tax period, etc. Four separate tables are produced under this system: Plan vs. Accomplishments, Accomplishment Analysis for Fiscal Year 19 Percent age of Returns Reviewed and Average Time, and Delinquent Returns. S01206-019 Exempt Organizations Determination Letter Reporting System. Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Robert Griffith, Internal Revenue Service. 964-3126. This system was developed to control the application for exempt status and to provide fiscal year data such as opening inventory, net receipts, disposals and a closing inventory. The system is used primarily to produce monthly and fiscal year reports by key district. The computer file maintained by this system contains the organization name, address, type of request, case number plus information on the assignment such as date assigned, time charged to complete the case and the key district. This file is initiated by Part 1, Form 5150, Exempt Organization Record, and is updated with Part 3. This system produces monthly reports which are used primarily by the Chief, Employee Plans/Exempt Organizations (EP/EO), Division to assist in determining that proper progress is being made in the determination activity. The system also provides regional and nationwide reports which are used by the Assistant Regional Commissioner (EP/EO) and by the Director, Exempt Organizations Division. Major reports produced are: a summary, exemption qualification for initial requests, for amendments, termination of exempt status and an analysis of IRC section. S01206-020 Taxpayer Compliance Measurement Program (TCMP). Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Robert Griffith, Internal Revenue Service. 964-3126. This program provides the information needed in certain enforcement areas to fully implement and optimize Federal tax administration. TCMP informs IRS on how well the nation's taxpayers are complying with the tax laws. The data base file is used for the development of the Discriminant Function Scoring System which in turn is used to select those returns for audit with a high tax-change potential. The data base files maintained in certain phases of TCMP contain all the elements of data, on different types of tax returns, reported by the taxpayer and corrected by the IRS. Tax returns covered by different TCMP surveys over the years are: Individual, Small Corporation, Estate, Exempt Organizations and Fiduciary. A data base file also exists for delinquent accounts and returns. The TCMP does not produce periodic reports. At the completion of each phase cycle, a one-time output is produced covering elements of data specifically used by the IRS. S01206-021 Reports Catalog. Internal Revenue Service, Dept of the Treasury. Document 5427 (Rev. 3-75). 1975. 37 pp. Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Robert Griffith, Internal Revenue Service. 964 3126. This catalog lists National Office recurring reports of the Internal Revenue Service. Section I lists reports which National Office organizational elements require from other offices in the National Office or from Regional and District Offices, Service Centers, the Data Center, and the National Computer Center. The reports are listed by report symbol according to the responsible National Office organization. Section II lists reports required from Federal agencies outside the Revenue Service. The data may be required from the field or may be information readily available in the National Office. The reports are listed as in Section I, with a cross reference to the former report symbol of the National Office organization responsible for submittance, when applicable. Both sections provide the report symbol and title, description, name and organizational symbol of the requiring organization, name and symbol of the organization preparing the report, and the symbol of the requiring directives. Separate alphabetical indexes further referenced to the report symbol and page number on which the report appears are provided. Basic work process or normal activity reports, and reports requiring less than 25 manhours annually to prepare are not included. S01208-001 Payroll Participation Report System. Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Dorothy W. Daly, U.S. Savings Bonds Division. 964-2591. Reports show employment and participation in the payroll savings programs of 40,000 companies by state, operating area and county; by industry classification; by company size group; by various company and agency groupings. Data are utilized in appraising the payroll savings program, in formulating sales plans and goals, and in administrative and budgetary planning. The Division collects nationwide statistics on a semiannual basis from 40,000 companies that operate the Payroll Savings Plan in industry (including institutions and state and local governments), and from Federal Government agencies. Statistics include number of full-time employees in each unit and the number of employees signed up to buy Savings Bonds through the payroll savings plan. Statistical reports are produced for use by Savings Bonds Division Headquarters and field staff. S01208-002 Area Sales of U.S. Savings Bonds System. Budget Function/Subfunction: Central fiscal operations (803). Agency Contact: Dorothy W. Daly, U.S. Savings Bonds Division. 964-2591. Reports show sales of E and H Savings Bonds by the seven operating regions of the Division, by state, by county, and by operating areas within states. Data are utilized in the appraisal of the Savings Bonds Program, the formulation of sales plans and goals, sales analysis, reports to the public, information for volunteers, and administrative and budgetary planning. Sales data coded by Federal Reserve District, state, county, and series are converted into county sales reports according to preprogrammed instructions from the Division which allocate into each county the sales of Federal employees reported to each Federal Reserve bank from large central issuing points--military finance offices, regional disbursing of fices, and Postal System centers. These instructions also redistribute the payroll sales in some 500 corporations which issue 500 bonds or more a month across state lines. These county sales are combined into the monthly geographic sales reports and sent to the state and regional offices as well as the national headquarters of the Division. S01209-001 035 Case Control System. Budget Function/Subfunction: Federal law enforcement and prosecution (751). Agency Contact: Burrill A. Peterson, U.S. Secret Service. 964-8581. This system collects data relevant to the investigative activities of the Secret Service for the purposes of establishing enforcement criteria, trend analysis, and workload information. Data are collected from a nationwide network of field offices. Investigations are classified by subject matter into approximately seventy (70) 'case types'. Major data elements included are: reporting office, case title, case file number, case type, date case was received, location of investigation (city and state), units investigated, check/bond units by type, dollar value of check or bond units involved, date case assigned for investigation, date closed, type of dispositions for check and bond cases. Data are retrieved monthly from the master file by a series of preselected sort and print formats that display (1) Service-wide investigative activity by case type for the current and past eleven months relevant to number of cases opened, closed, and pending; (2) Investigative activity by field office as depicted in (1) above. Specialized retrieval of information is available on a special request basis. This is a criminal investigation information system for agency access only. Specific data or information may be obtained on a needto-know basis by written request to the system manager. S01209-002 010 Arrest History System. Budget Function/Subfunction: Federal law enforcement and prosecution (751). Agency Contact: Burrill A. Peterson, U.S. Secret Serivce. 964-8581. This system collects data relevant to the arrest of persons charged with violations of law for which the U.S. Secret Service has enforcement responsibility. Data are used for establishing enforcement criteria and trend analysis. Data are generated by special agents responsible for making the arrests and submitted to headquarters in paper form for each arrest. Major data elements include the name of arrested person, physical description, date of arrest, general violation code (case type), date of disposition, type of disposition. Reports are produced monthly to display the (1) number of arrests by type of violation, (2) number of arrest dispositions by type of disposition (dismissed before trial, no bill, nolle prosse, acquitted, convicted). Reports are summarized at the field office, district, and nationwide levels. This is a criminal investigation information system for agency access only. Specific data or information may be obtained on a need-to-know basis by written request to the system manager. S01209-003 004 Contraband Reporting System. Budget Function/Subfunction: Federal law enforcement and prosecution (751). Agency Contact: Burrill A. Peterson, U.S. Secret Service. 964-8581. This system collects data on counterfeit currency notes discovered and brought to the attention of the Secret Service on a worldwide basis. Data are gathered by special agents operating from a nationwide network of field offices and selected overseas locations. Data are used as a source for establishing enforcement criteria and trend analysis. Counterfeit notes having similar attributes and print characteristics are identified by a unique five character alpha-numeric circular number. These notes are further identified into ‘families' of notes bearing similar unique characteristics. Each month each field office submits to headquarters on paper an inventory listing by circular number, of the number of counterfeit notes collected in their districts. Each note reported is identified as to whether it was passed on the public, seized before passing, or appeared abroad. At Headquarters the data are merged into a magnetic tape master file which contains major data elements such as: field office reporting, reporting date (month), circular number of note, denomination of note, and number of each circular note passed, seized, and appearing abroad. Data are retrieved from the master file monthly by a series of preselected sort and print formats that display the (1) counterfeit contraband activity by circular note within each field office for the month and fiscal year to date, (2) contraband activity by circular number note for all field offices, and (3) summary accumulations of activity by 'families of circular number notes for the reporting month and fiscal year to date. This is a criminal investigation information system for agency access only. Specific data or information may be obtained on a need. to-know basis by written request to the system manager. S01209-004 Protection Information System. Budget Function/Subfunction: Federal law enforcement and prosecution (751). Agency Contact: James T. Burke, U.S. Secret Service. 964-8204. The primary objective of this system is to collect, store and communicate data relevant to the protection mission of the U.S. Secret Service. The system is made up of ADP files containing data on (1) persons who are subjects of protective intelligence investigations, and (2) events and incidents related to protective activities. Input data in the form of paper reports are gathered and reviewed by special agents of the U.S. Secret Service and converted to disk files through on-line and/or batch process. This system is classified as sensitive with access restricted to specified Secret Service personnel only. Specific data or information may be obtained on a needto-know basis by written request to the system manager. S01210-001 Criminal Enforcement Management Information System (MIS). Budget Function/Subfunction: Federal law enforcement and prosecution (751). Agency Contact: Louis E. Krafft, Bureau of Alcohol, Tobacco, and Firearms. 961-7845. This system provides information concerning status of investigations and time expenditure by first-line field special agents. Input documents are submitted weekly by special agents directly to the IRS Data Center, Detroit, Michigan. The Data Center provides the entire ADP support for this system. The major data elements are title and control number of investigation, assigned special agent, origin of investigation, specific violation under investigation, specific bureau enforcement program, disposition of investigation, action by special agent-incharge, action by prosecuting attorney, disposition by the court, and type of sentence imposed. The MIS system also provides information concerning manpower utilization by activity and program for front line special agents. Data are summarized and reported by Region District Office and Post of Duty. Routine reports for internal use generated by the system are monthly operations report, cases recommended for prosecution and judicial dispositions, investigations opened, investigations completed, and inventory of open investigations. S01210-002 Regulatory Enforcement Information System. Budget Function/Subfunction: Federal law enforcement and prosecution (751). Agency Contact: Alton Sanderson, Bureau of Alcohol, Tobacco, and Firearms. 961-7411. This is a manual system which provides information concerning work accomplishments and utilization of firstline field inspectors. Input documents are submitted to regional offices. Information is assembled in report form at Headquarters for summarization. Summaries are distributed to reporting offices for internal use. Reports for use outside the Bureau are not generated. Major data elements of the system include type of inspection (e.g., alcohol, tobacco, firearms, etc.); applications for permits; tax returns, assessments, claims and offers; and inspections completed, by type of operation. This system also provides information as to manpower expenditure by program for front line inspectors. Data are summarized and reported by regions. Routine reports generated by the system are the: (1) Monthly Operations Report--time expenditure by program and by type of inspection or type of duty; and (2) Quarterly Operations Report--work accomplishments by category, and time application identified by type of operation or activity. ACTION S01300-001 Domestic Programs Fact Book. Management Information Systems Branch, Office of Domestic and Anti-Poverty Operations. December 31, 1974. 502 pp. Budget Function/Subfunction: Community development (451). Public Availability: On request to ACTION. Agency Contact: W. L. Baldridge, Director, Data Management Division. 254-7538. This fact book contains information on all the domestic programs of ACTION, the voluntary agency established on July 1, 1971 to administer Federal volunteer programs at home and overseas, and contains current information on active volunteer programs and sponsoring organizations. Standard information on the 18 listed programs is the geographic area, the name of the ACTION program within a region (i.e. city, town), the name of the sponsor or grantee, the grant number (if applicable), address, person to contact, staff size and budget period. S01300-002 Accounting System. Budget Function/Subfunction: Foreign economic and financial assistance (151); Community development (451). Agency Contact: W. L. Baldridge, Director, Data Management Division. 254-7538. The Accounting System is utilized to record and monitor all agency fiscal transactions. The system operates against two appropriations, one for Domestic Volunteer Programs and Support, the other for International Operations Volunteer Programs and Support. All agency fiscal transactions are charged to one of these two appropriations. The system identifies such transactions as payrolls, fiscal services payments, grants awards and expenditures, contract awards, and overseas obligations and expenditures from the Agency appropriation level down to the level of the project, grant, or vendor. System output includes: monthly, quarterly, and annual reconciliation of financial obligations, expenditures, commitments, reservations, allocations, and balances. In addition, general ledgers of all transactional transfers and reimbursements within the agency are also reconciled on a monthly, quarterly, and annual basis. S01300-003 Domestic Operations Project Profile System. Budget Function/Subfunction: Community development (451). Agency Contact: W. L. Baldridge, Director, Data Management Division. 254-7538. The Domestic Operations Project Profile System (DOPPS) an automated storage and retrieval system which maintains the current status of individual assignments. The DOPPS is used to assist management in assigning full-time volunteers to various projects. The system incorporates limited descriptive demographic data on all full-time volunteer projects within certain domestic volunteer programs. The DOPPS also receives a limited type of base data on individual full-time volunteers, by project, through the Census Master File. S01300-004 International Operations Project Profile System. Budget Function/Subfunction: Foreign economic and financial assistance (151). Agency Contact: W. L. Baldridge, Director, Data Management Division. 254-7538. The International Operations Project Profile System (IOPPS) is a manual cross-reference system operating off two automated source areas. One source, the Volunteer Support Services System (VSS), supplies operational data derived from individuals in a project. The other source area is the Office of Recruitment and Communications (ORC) project system, which utilizes the submission and entry of a form (PC-104) to describe an individual project, its goals, and its skills needs. The PC-104 entry initiates the project and the VSS system supplies the operating vital statistics and is updated on a monthly basis. IOPPS is used to manually produce a higher order of vertical integration and informational reporting on trends of early program termination of volunteers versus the characteristics of those who are retained. S01300-005 Office of Recruitment and Communications Project System. Budget Function/Subfunction: Foreign economic and financial assistance (151); Community development (451). Agency Contact: W. L. Baldridge, Director, Data Management Division. 254-7538. The Office of Recruitment and Communications (ORC) Project System maintains an active data bank on all volunteer applications and matches agency program needs to applicant skills in an effort to assist in volunteer placement. The system uses three source areas in its automated storage and retrieval of project information. The first and second sources, the Domestic Operations Project File Initialization and the Peace Corps Project File Initialization, feed the project profile description, goals, and skills needs. The third source, the Combined Applicant System, manually matches those skills to applicants, and the results are input as operating statistics married into the Project Profile. The system is maintained by the Division of Planning and Evaluation, Office of Recruitment and Communications. S01300-006 Management Reporting System. Budget Function/Subfunction: Foreign economic and financial assistance (151); Community development (451). Agency Contact: W. L. Baldridge, Director, Data Management Division. 254-7538. The Management Reporting System provides management with an integrated set of information that is compiled from several sources and reflects the status of agency programs. This is a quarterly manual reporting system which assembles financial, budgetary, and program-related summary reports from the operational Volunteer program offices and the administrative support offices, for synthesizing, condensing, and summarizing into a senior level and program level agency-wide reports package. Administrative Conference of the United States S01400-001 Recommendations and Reports of the Administrative Conference of the United States (January 8, 1968 - June 30, 1974). 1971-1975. 3 vols. Budget Function/Subfunction: Federal law enforcement and prosecution (751). Public Availability: GPO, $4.50 (vol. 1); Stock No. 524900005, $6.50 (vol. 2); Stock No. 5249-00009, $9.10 (vol. 3). Agency Contact: June Katz, Staff Attorney, Administrative Conference of the United States. 254-7020. This publication of the official recommendations and reports of the Administrative Conference of the United States is designed to inform the public of proposed changes in the Federal administrative process--that vast complex of formal and informal legal machinery which the Federal agencies use to carry out national policies, and determine the rights, privileges, and obligations of individual citizens and private businesses. These proposed changes in agency procedures are expected to make them fairer, less costly, and more expeditious. Appalachian Regional Commission S01600-001 ARC Project File. Budget Function/Subfunction: Area and regional development (452). Agency Contact: J. Cerniglia, Office of Finance and Administration. 967-5728. The Project File of the Appalachian Regional Commission contains pertinent information on all projects approved and funded by the Commission covering the years 1965 to the present. The file contains for each project a number, description, funding amounts, and agencies, type, purpose, authorizing legislation, location, etc. A detailed list of items on file is available in the file dictionary. Canal Zone Government S01700-001 Storehouse Inventory System. Budget Function/Subfunction: Other general government (806); Water transportation (406). Agency Contact: M. W. Kenney, Deputy Comptroller (MIS), Panama Canal Company. 382-6453. This system assists in controlling the materials and supplies required in the operations of the Panama Canal Company and Government. This system includes the computation of the desired level of stock, establishing reorder points for replenishing the stock level of such items, preparation of purchase orders to procure items, and provision of numerous other elements of information used by personnel within the Supply and Community Service Bureau in managing this inventory. Some of the major users receiving assistance from this system are the Motor Transportation Division in the maintenance and overhaul programs of their vehicle fleet, the Industrial Division in the maintenance and overhaul program for floating equipment, and the Electrical and Maintenance Divisions. There are approximately 37,000 line items in this system. S01700-002 General Accounting System. Budget Function/Subfunction: Other general government (806); Water transportation (406). Agency Contact: M. W. Kenney, Deputy Comptroller (MIS), Panama Canal Company. 382-6453. This is an integrated system which includes general ledger accounting, accounting for plant items, job order cost accounting, control of budget data, and reports comparing budget with current financial operations. The system produces financial information for use by management and operating_personnel throughout the Company and Government. For example, the Job Order Cost Accounting System provides a means whereby costs can be controlled on an individual job order basis in any bureau needing to control its workload in this manner. S01700-003 Ship Data Bank System. Budget Function/Subfunction: Other general government (806); Water transportation (406). Agency Contact: M. W. Kenney, Deputy Comptroller (MIS), Panama Canal Company. 382-6453. This system maintains a library of statistical data on ships that have transited the Canal or called at Canal ports. The library includes 145 items of data on each ship's attributes and 95 items on each transit, including type and amount of cargo carried. Daily reports are provided pilots and other operating personnel for use in transit and port operations, and summary reports are made to management on tolls revenue, time in Canal Zone Waters, and other measurers of Canal operating performance. In addition, data on types and quantity of cargo transited, trade routes, ship types, etc., are accumulated and reported for statistical analysis. This application contains information on approximately 10,700 ships involving 30,000 transits. Civil Aeronautics Board S01800-001 Management Information System (Internal Data). |