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teachers, librarians, school attendance officers, and employees of the community center department under the Board of Education of the District of Columbia; officers and members of the metropolitan police, the fire department of the District of Columbia, and the United States park police; and the commissioned personnel of the Coast Guard, the Public Health Service, and the Coast and Geodetic Survey.
The term "employee" means any person temporarily or permanently in a position.
The term "service" means the broadest division of related offices and employments.
The term "grade" means a subdivision of a service, including one or more positions for which approximately the same basic qualifications and compensation are prescribed, the distinction between grades being based upon differences in the importance, difficulty, responsibility, and value of the work.
The term class” means a group of positions to be established under this chapter sufficiently similar in respect to the duties and responsibilites thereof that the same requirements as to education, experience, knowledge, and ability are demanded of incumbents, 'the same tests of fitness are used to choose qualified appointees, and the same schedule of compensation is made to apply with equity.
The term "compensation" means any salary, wage, fee, allowance, or other emolument paid to an employee for service in a position. (Mar. 4, 1923, ch. 265, § 2, 42 Stat. 1488; June 20, 1929, ch. 33, § 3, 46 Stat. 38; June 30, 1932, ch. 314, $ 505, 47 Stat. 416.)
ABOLISHMENT OF PERSONNEL BOARD
The Personnel Classification Board was abolished and its_duties, functions, etc., transferred to the Civil Service Commission by act June 30, 1932, ch. 314, § 505, 47 Stat. 416, see section 633a of this title.
8 663. Rules and regulations; classification.—The Civil Service Commission shall make all necessary rules and regulations not inconsistent with the provisions of sections 661-663, 664-673 and 674 of this title and provide such subdivisions of the grades contained in section 673 of this title and such titles and definitions as it may deem necessary according to the kind and difficulty of the work. Its regulations shall provide for ascertaining and recording the duties of positions and the qualifications required of incumbents, and it shall prepare and publish an adequate statement giving (1) the duties and responsibilities involved in the classes to be established within the several grades, illustrated where necessary by examples of typical tasks, (2) the minimum qualifications required for the satisfactory performance of such duties and tasks, and (3) the titles given to said classes. In performing the foregoing duties, the commission shall follow_as nearly as practicable the classification made pursuant to the Executive Order of October 24, 1921. The commission may from time to time designate additional classes within the several grades and may combine, divide, alter, or abolish existing classes. Department heads shall promptly report the duties and responsibilities of new positions to the commission. The commission shall make necessary adjustments in compensation for positions carrying maintenance and for positions requiring only part-time service. (Mar. 4, 1923, ch. 265, § 3, 42 Stat. 1489; July 3, 1930, ch. 850, § 6, 46 Stat. 1005; June 30, 1932, ch. 314, § 505, 47 Stat. 416.)
ABOLISHMENT OF PERSONNEL BOARD Section originally provided for the establishment of the Personnel Classification Board as well as the duties, powers, and functions now contained herein. By act of June 30, 1932, cited to text, the Board was abolished and its duties, powers, and functions transferred to the Civil Service Commission.
8 664. Allocation of positions to grades and fixing of rates of compensation by department heads; review and revision. After consultation with the commission, and in accordance with a uniform procedure prescribed by it, the head of each department shall allocate all positions in his department in the District of Columbia to their appropriate grades in the compensation schedules and shall fix the rate of compensation of each employee thereunder, in accordance with the rules prescribed in section 666 of this title. Such allocations shall be reviewed and may be revised by the commission and shall become final upon their approval by said commission. Whenever an existing position or a position created by law after March 4, 1923, shall not fairly and reasonably be allocable to one of the grades of the several services described in the compensation schedules, the commission shall adopt for such position the range of compensation prescribed for a grade, or a class thereof, comparable therewith as to qualifications and duties.
In determining the rate of compensation which an employee shall receive, the principle of equal compensation for equal work irrespective of sex shall be followed. (Mar. 4, 1923, ch. 265, § 4, 42 Stat. 1489; June 30, 1932, ch. 314, § 505, 47 Stat. 416.)
ABOLISHMENT OF BOARD The Personnel Classification Board was abolished and its duties, functions, etc., transferred to the Civil Service Commission by act June 30, 1932, cited to text.
8 665. Application of compensation schedules. The compensation schedules shall apply only to civilian employees in the departments within the District of Columbia and shall not apply to employees in positions the duties of which are to perform or assist in apprentice, helper, or journeyman work in a recognized trade or craft and skilled and semiskilled laborers, except such as are under the direction and control of the custodian of a public building or perform work which is subordinate, incidental, preparatory to work of a professional, scientific, or technical character. (Mar. 4, 1923, ch. 265, § 5, 42 Stat. 1489.)
8 666. Rules governing fixing of compensation schedules.In determining the compensation to be established initially for the several employees the following rules shall govern:
1. In computing the existing compensation of an employee, any bonus which the employee receives shall be included.
2. If the employee is receiving compensation less than the minimum rate of the grade or class thereof in which his duties fall, the compensation shall be increased to that minimum rate.
3. If the employee is receiving compensation within the range of salary prescribed for the appropriate grade at one of the rates fixed therein, no change shall be made in the existing compensation.
4. If the employee is receiving compensation within the range of salary prescribed for the appropriate grade, but not at one of the rates fixed therein, the compensation shall be increased to the next higher rate.
5. If the employee is not a veteran of the Civil War, or a widow of such veteran, and is receiving compensation in excess of the range of salary prescribed for the appropriate grade, the compensation shall be reduced to the rate within the grade nearest the present compensation.
6. All new appointments shall be made at the minimum rate of the appropriate grade or class thereof. (Mar. 4, 1923, ch. 265, § 6, 42 Stat. 1490.)
8 667. Increases in compensation. Increases in compensation shall be allowed upon the attainment and maintenance of the appropriate efficiency ratings, to the next higher rate within the salary range of the grade. In no case shall the compensation of any employee be increased unless Congress has appropriated money from which the increase may lawfully be paid, nor shall the rate for any employee be increased beyond the maximum rate for the grade to which his position is allocated. Nothing herein contained shall be construed to prevent the promotion of an employee from one class to a vacant position in a higher class at any time in accordance with civil service rules, and when so promoted the employee shall receive compensation according to the schedule established for the class to which he is promoted.
(b) All employees compensated on a per annum basis, and occupying permanent positions within the scope of the compensation schedules fixed by sections 661-663, 664-673 and 674 of this title, who have not attained the maximum rate of compensation for the grade in which their positions are respectively allocated, shall be advanced in compensation successively to the next higher rate within the grade at the beginning of the next quarter, following the completion of: (1) Each eighteen months of service if such employees are in grades in which the compensation increments are $60 or $100, or (2) each thirty months of service if such employees are in grades in which the compensation increments are $200 or $250, subject to the following conditions:
(1) That no equivalent increase in compensation from any cause was received during such period, except increase made pursuant to subsection (f) of this section;
(2) That an employee whose rate of compensation is below the middle rate of the grade shall not be advanced unless his current efficiency is good or better than good;
(3) That an employee whose rate of compensation is at or above the middle rate of the grade shall not be advanced unless his current efficiency is better than good;
(4) That the service and conduct of such employee are certified by the head of the department or agency or such official as he may designate as being otherwise satisfactory.
(c) The term “good” as used herein shall be defined in accordance with the systems of efficiency rating established pursuant to section 669 of this title.
(d) For the purposes of this section, the fourth salary rate in grades 2 and 3 of the custodial service shall be considered the middle rate.
(e) Employees eligible under subsection (b) for compensation advancement by reason of service immediately preceding the effective date of this amendment shall be advanced to the next higher rate of compensation within the grade to which their positions are respectively allocated at the beginning of the next quarter immediately following the effective date of this amendment. . (f) Within the limit of available appropriations, and in recognition of especially meritorious services, the head of any department or agency is authorized to make additional within-grade compensation advancements, but any such additional advancements shall not exceed one step and no employee shall be eligible for more than one additional advancement hereunder within each of the time periods specified in subsection (b). All actions under this subsection and the reasons therefor shall be reported to the Civil Service Commission. The Commission shall present an annual consolidated report to the Congress covering the numbers and types of actions taken under this subsection.
(g) The President is hereby authorized to issue such regulations as may be necessary for the administration of this section.
(h) The provisions of subsections (b) to (f), both inclusive, of this section shall not apply to the compensation of persons appointed by the President, by and with the advice and consent of the Senate. (Mar. 4, 1923, ch. 265, § 7, 42 Stat. 1490.) (As amended Aug. 1, 1941, ch. 346, § 2, 55 Stat. 613.)
AMENDMENTS 1941–Subsec. (a), formerly entire section, was so designated by act Aug. 1, 1941, cited to text.
Subsecs. (b)-(h) were added by act Aug. 1, 1941, cited to text. APPROPRIATIONS, REPEAL, EFFECTIVE DATE RELATIVE TO AMENDMENT OF
AUG. 1, 1941
"SEC. 7. There are hereby authorized to be appropriated such sums as may be necessary to carry the provisions of this Act into effect.
"SEC. 8. Insofar as they are inconsistent or in conflict with prior laws, the provisions of this Act shall control. "SEC. 9. This Act shall take effect on July 1, 1941."
8 668. Existing preferences in appointments, etc., not affected. -Nothing in sections 661-663, 664-673 and 674 of this title shall modify or repeal any existing preference in appointment or reduction in the service of honorably discharged soldiers, sailors, or marines under any existing law or any Executive order in force March 4, 1923. (Mar. 4, 1923, ch. 265, § 8, 42 Stat. 1490.)
§ 669. Efficiency ratings.The commission shall review and may revise uniform systems of efficiency rating established or to be established for the various grade or classes thereof, which shall set forth the degree of efficiency which shall constitute ground for (a) increase in the rate of compensation for employees who have not attained the maximum rate of the class to which their positions are allocated, (b) continuance at the existing rate of compensation without increase or decrease, (c) decrease in the rate of compensation for employees who at the time are above the minimum rate for the class to which their positions are allocated, and (d) dismissal.
The head of each department shall rate in accordance with such systems the efficiency of each employee under his control or direction. The current ratings for each grade or class thereof shall be open to inspection by the representatives of the commission and by the employees of the department under conditions to be determined by the commission after consultation with the department heads.
Reductions in compensation and dismissals for inefficiecy shall be made by heads of departments in all cases whenever the efficiency ratings warrant, as provided herein, subject to the approval of the commission.
Under such regulations as may be prescribed by the Civil Service Commission with the approval of the President
There shall be established in each Department one or more boards of review, each of which shall be composed of three members, the chairman to be designated by the Civil Service Commission, one of the other members to be designated by the head of the Department concerned, and the third member to be designated by the employees of the Department concerned in such manner as may be determined by the Civil Service Commission. The boards of review shall meet at the call of their respective chairmen for the purpose of considering and passing upon the merits of such efficiency ratings assigned to employees as may be submitted to such boards of review as hereinafter provided. Any employee shall, upon written request to the chairman of the appropriate board of review of his department, be entitled, as a matter of right, to a hearing and a review by such board of review of his efficiency rating. At such hearing such employee and his representative, and such representatives of the Department, as may be designated by the head thereof, shall be afforded an opportunity to submit orally or in writing any information deemed by the board of review to be pertinent to the case, and shall be afforded an opportunity to hear or examine, and reply to, information submitted to such board by other parties. After any such hearing, the board of review may make such adjustments in any such efficiency rating as it may find to be proper.
The Civil Service Commission and heads of departments are authorized and directed to take such action as will apply the provisions of this section uniformly to all employees occupying positions within the compensation schedules fixed by sections 661-663., 664-673 and 674 of this title as nearly as is practicable. (Mar. 4, 1923, ch. 265, § 9, 42 Stat. 1490; June 30, 1932, ch. 314,