Vacancy in office Commissioner may call in certain cases month after his appointment shall give such security as the board of directors may deem necessary for the faithful performance of his duties including the due accounting for and payment over of all moneys which may come into his hands; and it shall be the duty of the directors to inquire into the sufficiency of such security and to report thereon to the department forthwith after its completion. (2) No grant shall be paid to any society under this Ordinance unless and until the directors shall have reported that the security of the treasurer or secretary treasurer has been approved by them. 1903 Sess. 1, c. 17, s. 16. 17. In the event of an officer of an agricultural society dying or resigning office or in any other way vacating his office during the period for which he has been elected the board of directors shall appoint an eligible person to fill the office for the unexpired term of the person so vacating office. 1903 Sess. 1, c. 17, s. 17. 18. If at any time there shall be no officers of a society or meeting, etc., if there is an insufficient number of officers and they do not act the commissioner may authorise any person to call a meeting of the society for any purpose or to take such other action as the commissioner may deem proper in the interests of the society. 1903 Sess. 1, c. 17, s. 18. Annual meeting of society Notice of annual meeting Substituted meetin MEETINGS OF SOCIETY. 19. Every agricultural society shall hold an annual meeting within the first ten days of the month of December in each year at such time and place as may be decided on by the board of directors. 1903 Sess. 1, c. 17, s. 19. 20. At least two weeks' previous notice of the time and place of holding an annual or other meeting of a society shall be given by the secretary by written or printed notice mailed to each member of the society and such additional notice as the directors may decide. 1903 Sess. 1, c. 17, s. 20. 21. In case any society shall through any cause fail to hold its annual meeting within the time appointed the commissioner may appoint a time for holding the same and the meeting shall be called by the secretary or by some person appointed for that purpose by the commissioner in the same way as the regular annual meeting and this meeting shall in all particulars be taken as the annual meeting of the society, 1903 Sess. 1, c. 17, s. 21. business 22. The following shall be the order of business at annual Order of meetings of agricultural societies: 1. Reading minutes of previous meeting; 2. Addresses and reports of officers; 3. Reports of committees; 4. Unfinished business; 5. New business; 6. Addresses and discussions; 7. Election of officers; 8. Adjournment. 1903 Sess. 1, c. 17, s. 22. 23. The board of directors shall at the annual meeting Reports of present: (a) A report of their proceedings for the year with such (b) A statement showing the name, occupation and post name; (c) A detailed statement of the receipts and expenditure (d) A statement of the assets and liabilities of the society (e) A statement showing the amount offered and also the (f) A report of each meeting held for the discussion of (g) A report upon any co-operative agricultural experi- instructions of the board of directors meetings 24. Meetings of the society other than the annual meeting Other may be held at any time that the board of directors may determine. 1903 Sess. 1, c. 17, s. 24. Directors' meetings Quorum MEETINGS OF DIRECTORS. 25. Directors' meetings shall be held upon written notice mailed by the secretary to each officer under instructions from the president or in his absence from a vice president at least ten days before the day appointed for such meeting. 1903 Sess. 1, c. 17, s. 25. QUORUM. 26. Ten members shall constitute a quorum at a meeting of the society and five directors at a meeting of the directors. 1903 Sess. 1, c. 17, s. 26. RETURNS. Reports, etc., to be 27. A list of the officers elected at the annual meeting and a copy or summary of each report and statement presented to department thereat shall be transmitted to the department by the secretary transmitted Bylaws and regulations upon the forms provided for the purpose on or before the twenty-third day of December in each year and in case these particulars are not transmitted from any agricultural society within this date it shall not receive any portion of any Territorial legislative grant unless the commissioner is satisfied by the explanations given that such delay was unavoidable or inadvertent in which case he may pay the grant which such society would be entitled to after deducting the sum of five dollars for each week of such delay. 1903 Sess. 1, c. 17, s. 27. BYLAWS. 28. The members of each society may at an annual meeting or at a special meeting called for that purpose make, alter and repeal bylaws and regulations for the general management of the society and subject to such bylaws the board of directors shall have full power to act for and on behalf of the society and all grants and other funds of the society shall be received and expended under their direction. (2) A copy of such bylaws and regulations shall be forthwith transmitted by the society to the department. 1903 Sess. 1, c. 17, s. 28. Disposal of lands REAL ESTATE. 29. The directors shall not sell, mortgage, lease for over a year or otherwise dispose of any real property owned by the society unless authorised to do so at a special meeting of the society called for the purpose of which at least a month's notice shall be given in the manner provided for calling such meetings. (2) The notice calling such special meeting shall state the object for which the meeting is called. 1903 Sess. 1, c. 17, s. 29. EXHIBITIONS. 30. An exhibition may be held by any agricultural society, Exhibitions board of management or any company organised for the purpose at such time and place as may be decided upon by the directors at a meeting called for that purpose. 1903 Sess. 1, c. 17, s. 30. to be sent 31. If a society, board of management or any company Prize list organised for the purpose shall propose to hold an exhibition commissioner at which prizes are to be awarded the prize list shall be sent to the commissioner at least six weeks before the date upon which the exhibition is to be held. 1903 Sess. 1, c. 17, s. 31. societies for 32. Two or more societies may by agreement between their Union of respective boards of directors unite their funds or any portion holding thereof for the purpose of holding a joint agricultural or live stock exhibition. exhibitions management (2) In the case of such amalgamation the directors of the Joint board of said societies or delegates appointed for such purpose by each board of directors shall meet and shall elect from among their number a president and first and second vice presidents, a secretary treasurer and at least eight persons who with the officers so elected shall be a board of management and shall have the charge and management of the exhibition so to be held. voting (3) The directors or delegates and members of the board of Directors management shall at all meetings have the right to vote in person or by proxy. joint board (4) One or more auditors shall be appointed at the meeting Auditors of of the directors or delegates to examine and report on the' accounts of such board of management and such report shall be presented by the directors of each society taking part in the joint exhibition at the next annual meeting of their society. 1903 Sess. 1, c. 17, s. 32. GRANTS. of grants 33. There may be paid out of any moneys appropriated Payment by the Legislative Assembly for the aid of agricultural societies an amount to be calculated as follows: 1. To each society whose membership is shown to include at least fifty members who have paid their fees up to the date of the annual meeting which has held during the preceding year at least two meetings as provided in clause 1 of section 3 of this Ordinance, the sum of one dollar for each paid up member up to 150; 2. To each society which has during the preceding year undertaken co-operative agricultural experiments under the direction of the department, filed the returns required and complied with the instructions furnished in connection therewith, the sum of $5 for each experiment selected and carried out; 3. To each society holding an exhibition and to any incorporated company or board of management of a joint exhibition holding an exhibition and filing in the department on or before the twenty-third day of December following a return furnishing in respect of such exhibition the same information as is required of a society by clauses (c,) (d) and (e) of section 25, whose total expenditure for prizes at such exhibition exceeds $250 an amount equal to sixty-six and twothirds per cent. of the amount actually paid out for such prizes, but not exceeding the sum of $1,000: Provided that the commissioner may withhold payment in respect to any prize offered which in his opinion is not calculated to promote the legitimate objects of an agricultural exhibition; and provided also that no incorporated company that permits voting by proxy or allows more than one vote to be exercised by each shareholder irrespective of the number of shares owned or controlled by such shareholder shall be entitled to any grant under this clause. (2) In case the amount of the appropriation available shall not be sufficient to pay the total amount of the grants which would be payable under this section then such amount may be apportioned between those entitled pro rata on the same basis. 1903 Sess. 1, c. 17, s. 33. DISORGANISATION OF SOCIETIES. Proceedings for disorganisation of societies 34. In the event of its appearing advisable that any society be disorganised the commissioner may order and declare that on and after a day to be named by him such society shall be disorganised and thereupon the same shall cease to exist and the officers thereof shall cease to hold office. 1903 Sess. 1, c. 17, s. 34. |