future, negotiations are presently underway for its loan to a local ral museum. The maintenance program for the Old Senate and Old Supreme Court Chambers, h are under the direction of the Commission on Art and Antiquities, included ter repairs to walls and ceilings, repainting of selected areas, and essional cleaning of curtains. These improvements were carried out with cooperation of the offices of the Sergeant at Arms of the Senate and the itect of the Capitol. Other Activities The office's other activities of the past year have been as wide-ranging hey have been challenging. They have included supporting the participation the Executive Secretary of the Commission on Art and Antiquities as a er of the Federal Council on the Arts and Humanities, registration responlity for foreign gifts and decorations received by Senators and Senate oyees, meeting with U.S. and foreign officials regarding the Commission's um programs, and advising the President of the Senate on appropriate tions to the collections of the Vice President's House. Moreover, the f once again was able to participate in several seminars, workshops and erences, organized by the museum profession. OFFICE OF PUBLIC RECORDS Since 1981 was not an election year, and there being no major legislation ting to Office of Public Records functions, staff activities were geared rds: (1) the establishment of a revised computerized retrieval and indexing em designed to replace a system used since 1972; (2) the preparation and indexing of records for transmittal to the onal Archives; and (3) the establishment of operating procedures for the 1982 elections. It is estimated that in excess of 1,800 individuals have been served and 41,385 copies of reports and statements sold totaling $4,138, which was turned over to the U.S. Treasury. Senate Public Financial Disclosure From January through October, more than 8,179 documents were received. The filing date for Public Financial Disclosure Reports is May 15. On Wednesday, May 20, these reports were released to the press and public. Federal Election Campign Act, as Amended Some 7,455 reports were received from January through September 1981, which involved microfilming 22,596 individual documents. Of those documents, 186 statements of candidacy and statements of organization were submitted to this office for processing. Federal Regulation of Lobbying Act Approximately 29,805 registrations, quarterly reports and amendments were received, processed, and made available for public inspection and copying for the period November 1980 through September 1981, as required by the Federal Regulation of Lobbying Act. Registration of Mass Mailings (Senate Rule 40) This rule has generated the filing of reports which totaled 3,071 pages. Expenditure of Foreign Currencies and Appropriated Funds for Foreign Travel Original reports are submitted to the Office of the Secretary and copies are provided to the Office of Public Records for public availability. The reports are printed periodically in the Congressional Record. Other Activities During 1981, approximately 59 boxes of documents were indexed and transmitted to the National Archives. Materials sent involved lobbying activities and documents related to the Federal Election Campaign Act of 1971. The fourth edition of the document entitled "Compilation of Reports and Statements to be Filed by Senators, Officers, Employees and Other Individuals" was revised and distribution was made to approximately 400 individuals. Public Records staff has devoted most of their energies this year to developing and implementing a new computerized indexing system. The system will permit expansion of the campaign and public disclosure data base elements; retrieval capability for campaign and financial disclosure information, including statistical analyses; and on-line data entry functions. Upon completion of the conversion and testing of data relating to campaign financial and public financial disclosure in Janaury of 1982, automation of lobbying, foreign travel, and registration of mass mailings will commence. HISTORICAL OFFICE Catalog of Senators' Research Collections The office completed its long-standing project of entering into a computer data base approximately a half million items of information on the location of former Senators' papers, oral history transcripts, and photographs, as well as titles of Senatorial biographies and memoirs. Major difficulties developed in the ability of a private computer contractor to handle the project. This resulted in a substantial delay in the anticipated publication date for a catalog of this material which is expected to generate interest in the Senate among scholars. In August, the Senate Computer Center took over the office's data base and will develop a program leading to the catalog's publication in 1982. Oral History The office completed interviews with Pat Holt, former chief of staff of the Foreign Relations Committee, and W. Featherstone Reid, former assistant to the chairman of the Appropriations Committee. During the year, the first five transcripts in the Senate Oral History Project became available to the public on microfilm through the Microfilming Corporation of America, a commercial publisher. Senators' Papers and Committee Records In the wake of the November election, the office provided assistance to each of the 20 departing Senators in selecting appropriate archival respositories for their office files and personal papers. This aid included advice on negotiating deeds of gift, the identification of permanently valuable files, and the mechanics of packing, labeling, and inventorying. The Historian worked with both departing and incoming committee staff directors to ensure that valuable records were preserved, either in committee offices or at the National Archives. To assist in the selection and transfer of committee records to the National Archives, the office issued a 42-page handbook entitled Senate Committee Records: A Guide to Disposition and Access. The Historical Office organized two staff seminars for Members' and committee staffs on records preservation. Panelists included specialists from the National Archives and the Library of Congress. Access to Senate Records On December 1, 1980, the Senate, for the first time in its history, adopted uniform guidelines for public access to its non-current records at the National Archives. This action marks the culmination of a five-year-long effort, within the Historical Office, to devise satisfactory access provisions ensuring maximum openness consistent with the protection of personal privacy and the nation's security interests. Statements on the Senate's History Since March 1980, the Democratic Leader has delivered to the Senate more than 40 addresses on the Senate's history, procedure, and traditions. The Historical Office has undertaken extensive research in primary and secondary sources to provide material suitable for this unique series. Other Activities At the time of its establishment, the Historical Office was directed to work towards "correcting the lack of public understanding of the historic and current role the Senate plays in making public policy." To that end, the office has sought to develop close ties to nationally-based organizations involved in the promotion of historical studies. During 1980, the office served as Senate host to a symposium on Congressional history sponsored jointly by the American Historical Association and the American Political Science Association. Thirty nationally-prominent scholars presented the results of their individual research on such topics as Congressional leadership, institutional adaption, voting behavior, and Congressional policy making. Additionally, the Historian served on selection committees for a new executive director of the Organization of American Historians, the American Historical Association's Congressional Fellowship program, and the Everett Dirksen Congressional Journalism Award. He is currently chairman of the Committee on Federal Historical Programs of the Society for History in the Federal Government. The Historian spoke at the annual meeting of the Society of American Archivists on the subject of "on site processing of Senators' papers." The Associate Historian spoke at the West Virginia Society about the work of the Senate Historical Office, and served as program chairman for the 1981 meeting of the national Oral History Association. The Assistant Historian addressed the Society of American Archivists on the production of guides to manuscript collections. She also delivered a scholarly paper at the annual meeting of the Organization of American Historians. During the year, all three historians have published articles in professional journals and the Associate Historian's biography of James Landis, published by Harvard University Press, received laudatory reviews in the general and scholarly media. Catalog of Unprinted Committee Hearings During the year, the office reached the half-way point in its efforts to locate unprinted Senate committee hearings transcripts at the National Archives. The project covers the period 1945-1970, from the Legislative Reorganization Act of 1946 that mandated the keeping of transcripts, to the "sunshine" reforms of 1970-71 that significantly reduced the number of closed door hearings. We plan to computerize our findings and to produce a printed catalog to these invaluable and elusive resources. Lewis Machen Papers Lewis Machen worked in the Office of the Secretary of the Senate from 1809 to 1859, the last 30 years as Principal Clerk. His letters and diaries provide insight into the Senate's operation during its so-called "Golden Age." Early in 1981, after four years of negotiations, the Historical Office was instrumental in arranging for Machen's family to donate his papers, filling four large boxes, to the Library of Congress where they were opened to research late in 1981. Photo Historian The office has acquired and indexed likenesses of more than 700 of the Senate's 1,753 current and former Members. In addition, the Photo Historian has processed an extensive collection arranged by subject and committee. He also provided design assistance for exhibits associated with the Presidential inauguration and briefings for newly-elected Senators, and he has assisted Senate committees in locating photographs of their former chairmen. DISBURSING OFFICE Payroll Activity The changeover in the majority party of the Senate created a significant increase in the work load of the Disbursing Office. The number of questions and phone calls concerning procedures and regulations increased daily and has |