238. Correspondence relating to changes in offices of constructing quartermasters will be transmitted through the offices of department quartermasters in order that the changes may be included in the monthly reports rendered by the department quartermasters. 239. Officers rendering reports of changes will make no mention in their reports of an employee of the Quartermaster Corps in the United States transferred to their offices or departments, except in a case where the transfer involves a change in salary effective the date of assumption of duty at his new station, or when the transfer is from one station to another in the same department. A quartermaster receiving an employee from the Philippines by transfer will report the date he assumes duty in his office, and his rate of pay changes on the "promotions and reductions" sheet, no mention of the change being made on the "transfers" sheet, but as this report will be received by the office of the Quartermaster General and the Civil Service Commission before the report of transfer is received from the Philippine Islands, a footnote will be made on the "promotions and reductions" sheet, as follows: "Transferred from P. I." 240. The department quartermaster, Philippine Department, will report the transfer of an employee to the United States on the "transfers" sheet (W. D. Form No. 16d), but will leave blank the column showing the office to which the employee is transferred. The office of the Quartermaster General will insert that data. 241. Reports of furloughs of employees will be made in cases where the absence covers a period of one year or longer and be included only in the report rendered for the month in which the leave commences, their reemployment to be reported if they return to duty at the expiration of such leave. 242. Additional instructions for the filling out of the several sheets making up the report of changes will be found on the back of the first sheet of the report. (W. D. Form No. 16.) 243. The monthly reports of changes (W. D. Form No. 16 and additional sheets) should be compiled immediately after the end of the month, and should be mailed to the Quartermaster General not later than the fifth day of the month next succeeding that covered by the report. 244. Reports relating to temporary appointments will be made on Q. M. C. Form 485 in accordance with the provisions of paragraph 187 hereof. 245. Reports of separation of temporary employees under the "district system," showing name, position, date of appointment, and date and reasons of separation, shall be forwarded, in duplicate, through the district secretary, on Q. M. C. Form 485 whenever services are terminated. Reports of separation of employees in positions, the registers for which are maintained by the Civil Service Commission, will be made on Q. M. C. Form 485, in duplicate, and forwarded direct to the Quartermaster General, one copy being for the files of the commission. These reports will be prepared immediately after the separation of the employee at the office in which the services are rendered. Such reports, when transmitted through department or depot quartermasters, should be made in triplicate, the extra copy being for the files of the office through which transmitted. 246. Whenever the death of a civilian employee occurs at a military post or station, or with a command in the field, the senior medical officer present will immediately report in writing to the commanding officer of such military post or station or command in the field the name of the deceased, with the capacity and department in which he was employed, the date, time, place, and cause of death, and the present location of the body. The commanding officer will cause necessary measures to be taken for the interment or other disposal of the body, and will make immediate report of the facts in the case to The Adjutant General of the Army on the blank form provided for the purpose (Form No. 415, A. G. O., Report of Death and Disposal of Remains). (G. O. 67, W. D., 1910.) In case of death of a civilian employee, report of the fact, with date and cause, will be at once reported by the quartermaster by letter through military channels to the Quartermaster General. Whenever practicable the relatives of deceased civilian employees will be promptly advised of the fact, together with other necessary information furnished, such as place of burial. When there is pay due to the deceased employee an account will be certified in his favor, stating upon its face the date of death and the name and address of his nearest of kin, which will be forwarded, except in the Philippine Islands, to the Quartermaster General for settlement by the accounting officers of the Treasury as provided by paragraph 652, Army Regulations, 1913 FIELD CLERKS. 247. The following is an extract from the Army appropriation act, approved August 29, 1916: "Hereafter not to exceed two hundred clerks, Quartermaster Corps, who shall have had twelve years of service, at least three years of which shall have been on detached duty away from permanent station, or duty beyond the continental limits of the United States, or both, shall be known as field clerks, Quartermaster Corps, and shall receive the same allowances, except retirement, as heretofore allowed by law to pay clerks, Quartermaster Corps, and shall be subject to the rules and articles of war." The Secretary of War has held that the foregoing provision of law places field clerks in the military service and that when appointed as field clerks, Quartermaster Corps, they are excluded from the operation of civil-service law and rules. 248. Field clerks, Quartermaster Corps, will be appointed by the Secretary of War upon the recommendation of the Quartermaster General. 249. A candidate to become eligible for appointment must be a civilian clerk of the Quartermaster Corps at large, and have had twelve years service as a clerk, classified or unclassified, in the Quartermaster's Department at large, Subsistence Department at large, or Quartermaster Corps at large, at least three years of which must have been on detached duty away from permanent station, or duty beyond the continental limits of the United States, or both. The period of all temporary detachments from permanent station which involved return to permanent station after completion of the temporary duty, the period of all service in the field with troops, and the period of all service beyond the continental limits of the United States shall be counted. If service beyond the continental limits of the United States as a clerk in the corps or departments mentioned totals, in the aggregate, three years or more, eligibility is established without considering detached service; if detached, or service in the field with troops, or both, within the continental limits of the United States, aggregates three years or more, eligibility is established without considering service beyond the continental limits of the United States. 250. Clerks of the Quartermaster Corps claiming eligibility for appointment as field clerk may submit an application for appointment to the Quartermaster General, inclosing with such application a sworn statement containing the following data: (a) Amount of service as a quartermaster or subsistence clerk, including date of appointment or appointments, and separations, if any. (b) Amount of detached duty away from permanent station, showing inclusive dates of such service and where performed. (c) Amount of duty beyond continental limits of the United States, showing dates of such duty and where performed. Under this head date of departure should be included and date of arrival in United States excluded in figuring total of such duty. 251. As vacancies occur in the position of field clerk, Quartermaster Corps, appointments of those eligible will be recommended to The Adjutant General of the Army by the Quartermaster General, eligibles having the longest service in the corps and departments referred to in paragraph 249 being given first consideration. 252. No field clerk, Quartermaster Corps, will be placed on duty until he has subscribed to the oath of office prescribed by law and accepted his appointment in writing. The form of acceptance shall be as follows: "I hereby accept the appointment as field clerk, Quartermaster Corps, United States Army, dated 19...., and bind myself to be subject to the rules and articles of war and to such laws and regulations for the government of the Army as have been or may be enacted by Congress or established by competent authority." 253. Field clerks, Quartermaster Corps, will be assigned to duty at posts and stations according to the needs of the service. Orders for relief and assignment will be issued by the War Department upon the recommendation of the Quartermaster General. 254. Efficiency reports of field clerks will be rendered separately on War Department Form 20. Three copies of the form to be forwarded to the Quartermaster General. 255. Field clerks, Quartermaster Corps, are entitled to medical service and to purchase for their own use such articles of Army supplies and stores as are kept for sale to officers, and under like conditions. See act Aug. 29, 1916; Comp., Sept. 18, 1908; Opin. J. A. G., Oct. 7, 1911; G. O. 143, W. D., 1911.) 256. Field clerks, Quartermaster Corps, are entitled to leaves of absence under the same conditions as were pay clerks. (Pay clerks were entitled to leaves of absence as are commissioned officers.) (18 Comp., 564.) The laws governing leaves of absence to commissioned officers are found in section 1265 of the Revised Statutes, and in the act of July 29, 1876; 19 Stat., 102. Applications for leaves of absence will be made through military channels as prescribed in Army Regulations. 257. The normal period of service beyond the continental limits of the United States is fixed at three years, unless the clerks concerned desire to remain for a longer period. 258. Field clerks, Quartermaster Corps, will be paid monthly on W. D. Form 336. EDUCATION AND TRAINING. GENERAL PROVISIONS. 259. The education and training of the personnel of the Quartermaster Corps is almost entirely of a practical character. 260. Under special conditions, where the interests of the service demand it, classes are assembled and instructions given in special features of the corps. 261. Enlisted men of the Quartermaster Corps will not be designated for the classes at service schools except where it is specifically recommended in each case that the applicant is to be trained for a position in the Quartermaster Corps for which there is no qualified applicant. (Dec. Sec. War; 2293710, A. G. O., 220.63-P, Q. M. G. O.) 262. When the interests of the Quartermaster Corps demand it, classes of quartermaster sergeants are assembled at Chicago, Ill., for a course of instruction covering a period of two months as follows: (a) Instruction in the inspection and judging of live stock at the Union Stock Yards. (b) The visiting of packing houses to observe the different methods of slaughtering and the subsequent handling of carcasses and their preparation for ultimate use as ration and sales articles. To include the study of machinery, inspection and care of fresh meat, preparation of cured and canned meats, cold storage, and the manufacture of lard and oleomargarine. (c) Practical instruction in the erection and repair of portable bake ovens. Instruction in the above-mentioned course is given under the direction of the depot quartermaster, Chicago, Ill. THE QUARTERMASTER CORPS SCHOOL. 263. The Quartermaster Corps School established at the general depot of the Quartermaster Corps at Philadelphia, Pa., consists of two courses, as follows: The course for Quartermaster Sergeants. The course for Sergeants, first class. 264. The object of the Quartermaster Corps School is the better preparation of those designated to undergo the course of instruction for their duties in the corps in either peace or war. 265. The personnel of the school consists of the commandant, officer in charge, instructors, and student sergeants. The depot quartermaster, Philadelphia, Pa., under the direction of the Quartermaster General, will be the commandant of the school. 266. The commandant, under the direction of the Quartermaster General, will arrange the program of instruction and allotment of time; will prescribe the character and scope of examination; and will have final determination of all questions concerning the proficiency of students. 267. The course of instruction will be conducted by an officer in charge, assisted by such number of instructors as may be necessary. 268. Instructors will be assigned for duty with the school by the Quartermaster General of the Army. 269. Upon completion of the course of instruction the proficiency and class standing of students will be determined by written examination. The following relative weights will be given to subjects: Army Regulations, 4; Manual for the Quartermaster Corps, 4; Circulars, Quartermaster Corps, 2; Field Service Regulations, 4; Transportation, 4; Inspection of supplies, 1; Manufacturing, 1; Packing and warehousing, 1; The subject marks will be multiplied by their relative weights, the sum of these products will be divided by the sum of the relative weights of all the subjects, and the general average resulting will be the rating of the student. To be declared proficient a student must obtain a general average of not less than 75 per cent. Students who obtain a general average of 75 per cent and upward will be given a certificate of proficiency signed by the commandant and officer in charge of the school. The general average attained by each student will be reported to the Quartermaster General for notation on the student's efficiency record. 270. During the course of instruction the character, habits, and general deportment of the students will be closely observed. Should the same appear to be seriously at fault, the commandant will take such disciplinary action as is necessary and bring the matter to the attention of the Quartermaster General. 271. Regulations for the interior economy and discipline of the school not inconsistent with the foregoing will be established by the commandant, subject to the approval of the Quartermaster General. 272. The officer in charge of the school will submit to the commandant thereof an annual report not later than July 20 regarding the progress and needs of the school. 273. The commandant of the school will submit to the Quartermaster General of the Army, not later than August 31 of each year, a report regarding the progress and needs of the school. THE COURSE FOR QUARTERMASTER SERGEANTS. 274. The course will cover a period of five months. Exercises will be held daily except Saturday afternoons, Sundays, and holidays. Saturday afternoons will be used when in the opinion of the commandant it is necessary to maintain the regular schedule. 275. The student body will consist of such quartermaster sergeants as may be designated by the Quartermaster General. 276. The courses of instruction will be both theoretical and practical and comprise the following subjects: (a) Army Regulations.-Study of articles pertaining to the Quartermaster Corps. Instruction by discussion and daily quiz while the subject is being studied. (b) Manual for the Quartermaster Corps.-The principles and practice involved in the proper application of the instructions contained therein; the general business methods of the Quartermaster Corps. Instructions by lectures, discussions, daily quiz while the subject is being studied, and practical demonstration in connection with preparation of blank forms. (c) Circulars, Quartermaster Corps.-The principles and practice involved in the proper application of the instructions to include circular letters and office instructions. Instruction by discussions, daily quiz while the subject is being studied, and practical demonstration in connection with the preparation of blank forms. (d) Field Service Regulations.-Part II, Article VI, Shelter. Part III, Article IV, Zone of advancegeneral, transportation pertaining to field and supply trains and supply service. Article V, The zone of the line of communications-general, supply service, service of military railways, and channels of correspondence. Article VI, Transportation by rail. Appendix 1, Road space and dimensions of camps. Appendix 5, Distinguishing flags and lanterns. Appendix 7, Miscellaneous data. Appendix 9, List of abbreviations. Instruction by lectures, discussions, and practical problems. (e) Transportation. The principles and practice involved in the transportation of troops and matériel. Transportation by land (rail, wagon, motor, and pack) and water. Care of animals including feeding and watering and their care on cars and transports. Instruction by lectures, discussions, and practical problems. (f) Preparation of blank forms.-The principles and practice involved in preparation of blank forms in order to secure uniformity and to properly account for public funds and property, and to conduct the business of the Quartermaster Corps. Instruction by discussions and preparation of blank forms used by the Quartermaster Corps. (g) Inspection of supplies.-The principles and practice involved in the inspection of supplies furnished by the Quartermaster Corps. Instruction by lectures, discussions, and visits to factories in the vicinity of the school. (h) Manufacturing.-The principles and practice involved in the manufacture of clothing and equipage, including the methods of measuring individuals for clothing, fitting of garments from sizes furnished by the Quartermaster Corps, and methods of preparation of materials for cutting to include shrinkage and sponging. Instruction by lectures, discussions, observation of the articles being manufactured, and practical demonstration of measuring and fitting articles of clothing. (i) Packing and warehousing.—The principles and practice involved in packing supplies for storage and shipment; and of warehousing supplies at depots, posts, and camps. Instruction by lectures, discussions, and observation of the methods used at the depot. THE COURSE FOR SERGEANTS, FIRST CLASS. 277. The course will cover a period of three months. Exercises will be held daily except Saturday afternoons, Sundays, and holidays. Saturday afternoons will be used when in the opinion of the commandant it is necessary to maintain the regular schedule. 278. The student body will consist of such sergeants, first class, as may be designated by the Quartermaster General. 279. The course of instruction will be both theoretical and practical and comprise the following subjects: (a) Army Regulations.-Study of articles pertaining to finance and accounting in the Quartermaster Corps. Instruction by discussion and daily quiz while the subject is being studied. (b) Manual for the Quartermaster Corps.-The principles and practice involved in the proper application of instructions contained therein pertaining to finance and accounting only. The general business methods of the Quartermaster Corps pertaining to finance and accounting. Instruction by lectures, discussions, daily quiz while the subject is being studied, and practical demonstration in connection with the preparation of blank forms pertaining to finance and accounting. (c) Circulars, Quartermaster Corps.-The principles and practice involved in the proper application of instructions pertaining to finance and accounting to include circular letters and office instructions affecting finance and accounting in the Quartermaster Corps. Instruction by discussions, daily quiz while the subject is being studied, and practical demonstration in connection with the preparation of blank forms pertaining to finance and accounting. (d) Preparation of blank forms.-The principles and practice involved in the preparation of blank forms pertaining to finance and accounting in order to secure uniformity and properly account for public funds and property and to conduct the business of the Quartermaster Corps. Instructions by discussions and preparation of the blank forms used by the Quartermaster Corps. OFFICE ORGANIZATION. GENERAL PROVISIONS. 280. The organization of the office of the Quartermaster General will be the basis for the organization of other offices of the Quartermaster Corps, the number of divisions in such offices depending upon the extent of their business. QUARTERMASTER GENERAL. 281. The office of the Quartermaster General consists of five general divisions, each division being subdivided into branches as follows: 1. Administrative division Mail, record, and document files branch. Administration branch. Estimates, reserve depots, and national defense act branch. Office personnel and miscellaneous branch. Personnel branch. Contracts branch. Cemeterial branch. Claims branch. 2. Finance and accounting division Apportionment branch. Deposits and allotments branch. Officers' money accounts branch. Subsistence returns branch. Property accounts branch. Finance branch. 3. Supplies division Supplies branch. Clothing and equipage branch. 4. Construction and repair division Construction branch. Miscellaneous branch. Mechanical branch. 5. Transportation division Miscellaneous branch. Land transportation branch. Water transportation branch. DEPARTMENT QUARTERMASTER. 282. The office of a department quartermaster shall consist of not less than three nor more than five divisions. Where but three divisions are required they will be designated and subdivided into branches as follows: 1. Administrative division Mail and record branch. Personnel and miscellaneous branch. 2. Finance and accounting division Finance branch. Accounting branch. 3. Supplies division (including transportation and construction and repair)— Subsistence supplies branch. Miscellaneous supplies branch. Transportation branch. Construction and repair branch. Should more than three divisions be required, additional ones will be organized as outlined in the organization of the office of the Quartermaster General, but before such action is taken the matter will be submitted to the Quartermaster General for consideration. |