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Ink, Dwight A., Assistant Director for Executive Management, Office of

Management and Budget-Continued

Interrogation-Continued

Ethical standards applying to OMB and GSA personnel...

E.O. 11222 prescribing standards of ethical conduct for Gov-

ernment officers and employees...

Part I-Policy..

Part II-Standards of conduct...

Part III-Standards of ethical conduct for special Gov-

ernment employees.--

Part IV-Reporting of financial interests --

Part V-Delegating authority of the President under

sections 205 and 208 of title 18 of the

United States Code relating to conflicts

of interested

Part VI–Providing for the performance of the Civil

Service Commission of certain authority

vested in the President by section 1753 of

the Revised Statutes..

Part VII—General provisions.

Location of computers by Departments.

Inventory shows hours of service-

Abersfeller, Heinz A., Commissioner, Federal Supply Service:

Oral statement:

Costs reduced $93.5 million on ADPE...

Future plans of GSA.

Prepared statement-

Progress in procurement of ADPE.

Testimony before committee in 1968.

Contracts to independent manufacturers.

Specification and qualification testing-

Plug-to-plug compatibles -

BOB Circular A-83 (Apr. 20, 1967)

Management information system (MIS).

Warren, Col. Joseph B., U.S. Air Force, Deputy Comptroller for Date

Automation:

Oral statement:

Action taken by DOD since committee report.---

Procurement of peripheral equipment--

180 contractor-operated computer systems in DOD inventory

(June 30, 1969)

Contractor procurement of ADPE..

Reports of excess ADPE by contractors.

Reutilization of excess ADPE by contractors.-

Prepared statement of Col. Joseph B. Warren..

Actions to substitute independently produced peripherals.

Navy-

Army

Air Force..

Defense Communications Agency (DCA).

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Harmon, George 0., president, Comma Corp.:

Statement:

Multiple vendors bring complex maintenance problem...

Potential for savings on ADPE maintenance..

Truth in Negotiations Act, applicability to computer buying-

One-sided act inapplicable to industry-

GSA will offer improved language.

GSA procurement of ADPE for DOD.

DOD procures ADPE for military equipments--

Cost of special ADPE probably equals general purpose..

General purpose ADPÈ cost $720 million in fiscal year 1969-

GSA procures 84.5 percent all general-purpose computers.

Method of making awards for ADPE purchases -

Benchmark system used by GSA.

Extent of competition.---

Multiple awarecent competition on general-purpose computers--

Agencies order directly from schedules -

Agency steps in getting computers..

Procurement of systems and components.

Determination of need and cost justification in Army-

Storage of records

Use of employee suggestion system.

NBS has competent but insufficient staff

Extent of competition in buying ADPE.

Impact of committee pressures and hearings--

Cost and performance of ADPE in weapons systems.

Any discrimination against small manufacturers? -

Maintenance contracts being discussed with GSA.

Specs are sometimes restrictive..

Committee hoped to expand competition..

Difficult to make standards.

User should set the standard-not the supplier..

Standards for personnel accounting-

Tables of personnel in the Department of Defense who are directly

concerned with the selection or procurement of ADPE.

Separate Review Board on Procurement..

Correspondence on employee suggestion (DHEW-PHS) re: Tape

drives..

ECONOMY IN GOVERNMENT PROPERTY MANAGEMENT-PROCUREMENT OF DATA PROCESSING EQUIPMENT

WEDNESDAY, JULY 1, 1970

CONGRESS OF THE UNITED STATES,
SUBCOMMITTEE ON ECONOMY IN GOVERNMENT
OF THE JOINT ECONOMIC COMMITTEE,

Washington, D.C. The Subcommittee on Economy in Government met, pursuant to notice, at 10:10 a.m., in room S-407, the Capitol Building, Hon. William Proxmire (chairman of the subcommittee) presiding.

Present: Senator Proxmire; and Representatives Griffiths and Brown.

Also present: John R. Stark, executive director; Richard F. Kaufman, economist; and Ray Ward, consultant.

Chairman PROXMIRE. The subcommittee will come to order. During this subcommittee's hearings in November and December 1967, we learned that the Government's bill for the purchase and rental of automatic data processing equipment (ADPE) was about $3 billion per year. I now understand informally that it is somewhere in the magnitude of $4 to $6 billion a year and hope that today's witnesses will give us the current figure. In November 1967 we also learned that Government agencies were procuring the computer systems and so-called peripheral equipment almost entirely from the large systems producers and that the small business manufacturers of this type of equipment were left out for one reason or another.

On November 30, 1967, Mr. Lewis R. Caveney, representing some 50 small peripheral manufacturers gave us some interesting and important testimony that the small manufacturers, if given an opportunity to supply some of the Government's needs, could do so at large savings to the taxpayers. He cited some specific examples and the subcommittee asked the General Accounting Office to check into the validity of Mr. Caveney's statements.

The General Accounting Office made a detailed study and issued an excellent report, B-115369, on June 24, 1969, entitled “Study of the Acquisition of Peripheral Equipment for Use With Automatic Data Processing Systems." This report indicated that very large savings, running into millions of dollars, were possible through utilizing the smaller sources of supply, instead of relying exclusively upon the large systems manufacturers.

This report was sent to the Budget Bureau and other executive agencies with the suggestion that action programs be initiated toward more economical procurement of computers and their components.

The subcommittee's report of Aprìl 1968, which was based upon the hearings, had two specific recommendations: (1) regarding the need

(1)

to conduct Government procurements of automatic data processing equipment so as to include the smaller manufacturers and that specifications should not be designed around the products of certain large companies, thus restricting competition, and (2) that the pending inventory of Government-owned ADPE, including that in the hands of contractors, should be completed as soon as possible and kept current so as to prevent unneeded future purchases.

These are the principal points upon which the hearings will be based today. We will have witnesses from the GAO, BOB, GSA, DOD, and industry. We have also asked that representatives from the National Bureau of Standards and the Office of Emergency Preparedness be present to answer questions if need arises.

At this time, I want to publicly compliment Comptroller General Staats, Mr. Ed Mahoney, and other members of the GAO staff for the excellent work they have done in this important segment of Government procurement. Without objection the GAO report, B-115369 (see appendix II), will be included in the record, together with Budget Bureau Bulletin No. 70–9. (Budget Bureau Bulletin No. 70–9 referred to above follows:)

EXECUTIVE OFFICE OF THE PRESIDENT,

BUREAU OF THE BUDGET, Washington, D.C., February 2, 1970.

BULLETIN No. 70-9

To: The Heads of Executive Departments and Establishments.
Subject: Acquisition of peripheral components for installed ADP systems.

1. Purpose.This Bulletin requires Federal agencies to review and make certain determinations on whether leased peripheral equipment components in. computer systems supplied by the system manufacturer should be replaced with less costly equipment available from independent peripheral manufacturers or other sources.

2. Background.---According to information provided by agencies under the ADP Management Information System (see BOB Circular A-83), there are many ADP systems in operation in which certain peripheral components currently being leased from the system supplier could be replaced with comparable components offered by independent manufacturers at substantial cost reductions. The Comptroller General's report of June 24, 1969, discusses in detail the possibility of achieving economies through a program for replacing installed equipment with “plug-to-plug” compatible peripheral units.

3. Agency reviews.-Federal agencies will review all installed leased peripheral. components for which there are compatible, reliable and comparable substitutes available at lesser cost to determine where substitutions should be made for cost saving reasons. To facilitate this review, the General Services Administration will, by February 6, 1970, transmit to each Federal agency a listing of all installed leased components which, as of June 30, 1969, were scheduled to be retained for a period long enough to assure the achievement of the potential cost reduction. Instructions on the use of this listing will be provided by the General Services Administration.

Each agency upon receipt of the listing will review it in consideration of the agency's present equipment retention plans and/or component substitution: plans currently under way, and determine those instances in which substitution actions would be consistent with the plans. Following this determination and no later than April 15, 1970, the agency will advise the General Services Administration of the substitutions that should be made by returning an annotated copy of the listing. From the consolidated replies, the General Services Administration will be in a position to determine the additional procurement actions that should be taken and, in coordination with the agencies involved, will institute appropriate action. For those peripheral components on the General Services Administration listing which the agency determines should not be replaced with a lower cost substitute, the reason for such

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