Navy Department

JOB NO. D39-179, APRIL 4, 1939. DIVISION: NAVY YARD, MARE ISLAND, CALIF. SUBDIVISION: SUPPLY DEPARTMENT. LOCATION OF RECORDS: BUILDING NO. 69, NAVY YARD, MARE ISLAND, CALIF. PERSON IN IMMEDIATE CHARGE; JUNIOR ADMINISTRATIVE OFFICER (CHIEF CLERK) SUPPLY DEPARTMENT, NAVY YARD, MARE ISLAND, CALIF.

2

3

4

5

6

7

9

10

11

Bureau shipment orders directing shipment of
materials. Sample attached, No. 2.
Bureau shipment orders directing shipment of
materials to this navy yard. Sample at-
tached, No. 3.

Expenditure, adjustment and store invoices.
Sample attached, No. 4.

Index records on ships' and stations' requests
and requisitions. Sample attached, No. 5.
Shipment ready reports. Sample attached, No.
6.

Copies of bills of lading covering shipment of
outgoing materials. Sample attached, No. 7.
8 Canceled property passes covering outgoing
materials. Sample attached, No. 8.
Copies of bills of lading covering shipment of
incoming materials. Sample attached, No. 9.
Incoming freight manifests and freight bills.
Samples attached, No. 10.
Incoming cargo manifests. Sample attached,

Fiscal years 1933
and 1934.
-...do..

332

20

No. 11.

Recommendation: Dispose of by burning.

Prior to the close of the fiscal year 1935 the type of records listed above were disposed of yearly by sale as waste paper or by burning, 1 year's records being disposed of each year in order to provide stowage space for dead records of another year. These records were disposed of on authority of the Secretary of the Navy granted yearly in accordance with the provisions of an act of Congress approved February 16, 1889 (25 Stat. p. 672), as amended by an act of Congress approved March 3, 1915 (38 Stat. pp. 929–930).

Old records of the Supply Department were last disposed of by sale as waste paper on December 13, 1934, on authority of Acting Secretary of the Navy letter A6-6(7) (340604) dated June 7, 1934, at a sale price of $10.10 for a lot of approximately 10,000 pounds of waste paper. Prior to this time they were disposed of by burning.

The cost of preparing records of this type for sale as waste paper is greatly in excess of the price received therefor.

Navy, department or agency

JOB NO. D39-179, APR. 4, 1939. DIVISION: NAVY YARD, MARE ISLAND, CALIF. SUBDIVISION: SUPPLY DEPARTMENT. LOCATION OF RECORDS: BUILDING NO. 237, NAVY YARD, MARE ISLAND, CALIF. PERSON IN IMMEDIATE CHARGE: ASSISTANT STOREKEEPER IN CHARGE OF MATERIALS AND SUPPLIES STORED IN BUILDING NO. 237

RECORDS OF EX-U. S. S. "CONTOCOOK"-TURNED INTO STORE AT TIME "CONTOCOOK" WAS PLACED OUT OF COMMISSION. THE U. S. S. "CONTOCOOK" WAS SOLD ON JANUARY 25, 1934

Navy Department or agency

JOB NO. D39-179-APR. 4, 1939. DIVISION: NAVY YARD, MARE ISLAND, CALIF. SUBDIVISION: SUPPLY DEPARTMENT. LOCATION OF RECORDS: BUILDING NO. A-71, NAVY YARD, MARE ISLAND, CALIF. PERSON IN IMMEDIATE CHARGE: SENIOR PROPERTY AND SUPPLY CLERK (CLERK IN CHARGE OF BRANCH SUPPLY DEPARTMENT office at NAVAL AMMUNITION DEPOT, MARE ISLAND

RECORDS OF BRANCH SUPPLY DEPARTMENT OFFICE, LOCATED AT NAVAL AMMUNITION DEPOT, NAVY YARD, MARE ISLAND, CALIF.

DISPOSITION OF RECORDS IN THE POST OFFICE DEPARTMENT, POSTAL SERVICE

JULY 14, 1939.-Committed to the Committee of the Whole House on the state of the Union and ordered to be printed

Mr. ELLIOTT, from the Joint Committee on the Disposition of Executive Papers, submitted the following

REPORT

The joint select committee of the Senate and House of Representatives, appointed on the part of the Senate and on the part of the House of Representatives, to whom are referred the reports of the Archivist of the United States (in compliance with section 9 of the National Archives Act, approved June 19, 1934) in respect to accumulation of records which are not needed or useful in the transaction of the current business of departments, bureaus, etc., and have no permanent value or historical interest, respectfully report to the Senate and House of Representatives, pursuant to an act entitled "An act to authorize and provide for the disposition of useless papers in the executive departments," approved February 16, 1889, as amended, as follows:

Your committee has taken action on the records described in the attached report of the Archivist of the United States, dated June 29, 1939, to the Seventy-sixth Congress, first session, with respect to records recommended to him for disposal by the Post Office Department, Postal Service, and we find and report that said records are not needed in the transaction of the current business of such Department and have no permanent value or historical interest. We would, however, suggest to the Post Office Department that any request from universities, public libraries, historical societies, or other nonFederal organizations relative to these papers be honored and that the Post Office Department cooperate with such organizations to the extent that it deems reasonable and advisable.

We recommend that the Post Office Department, as required by law, destroy or otherwise effectively dispose of such records; if by sale, upon the best obtainable terms, after due publication of notice inviting proposals therefor, and receive and pay the proceeds thereof