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SCOPE OF PROJECT: The FMS system will be performed in five phases. Phase 1 (funded) will implement the General Ledger module. Phase 2 (FY2001 and FY2002 funding) will implement the Budget Execution, Purchasing, Accounts Payable, Disbursements, modules and Itemized Purchasing module. Phase 3 (FY2002 funding) will implement the Procurement Desktop system. Phase 4 (FY2003 funding) will implement the Fixed Assets module. Phase 5 (FY2003 funding) will implement a new Inventory system. Note: Phases 4 and 5 are dependent on the outcome of the Legislative Branch Financial Managers Council (LBFMC) initiative to perform a shared procurement of a Legislative Branch financial management system.

BASIS OF ESTIMATE: Estimates include initial software license fees, initial hardware fees, and contractor implementation support fees. The estimates for Phases 1-4 are based on estimates from the Department of Interior (DOI)(cross-servicing agency). The DOI estimates were compared to in-house developed estimates and determined to be reasonable and accurate for the software fees and support required to implement the FMS software and the Procurement Desktop software. The estimate for Phase 5 is based only on an in-house estimate since the software package to be implemented has not been identified at this point. The above estimates do not include costs for integrating FMS with the Facilities Management System (CAFM) or the cost of implementing a new Time & Attendance system. The cost for the FMS/CAFM integration and a new Time & Attendance system may be included in a future funding request, once the integration requirements have been determined and refined. Also not included in the estimates are the recurring operational costs such as software license maintenance fees, cross-servicing hardware fees, and contractor technical and functional production support. The recurring costs will be included in the Annual Operating Budget request.

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The Computer Aided Facilities Management system (CAFM) is a five-year initiative to modernize and establish stronger and more pro-active facilities management capabilities using industry standards and software. Within the AOC community, CAFM is phasing in several modules of traditional industry defined computer aided facilities management operatiors. The CAFM initiative establishes standards for demand maintenance/work order processing and preventive maintenance while also providing an automated and systematic vehicle for facilities management. The AOC CAFM system will assist in establishing both bench marking and Executive Information System (EIS) reports to facilitate management decisions to better support the needs of Congress. The four priorities established by the CAFM Steering Committee called for the implementation of the Demand Work Order Module; Facility Projects (which has been renamed Work Order Linkage Initiative, or WOLI); the Preventive Maintenance Module; and establishing a cost avoidance, benefits and savings methodology for the House of Representatives Subcommittee on Appropriations. Three of the four priorities have been completed. Current FY 2002 initiatives plan for the deployment of several areas of Preventive Maintenance within the AOC which includes the following: planned/scheduled maintenance; building commissioning; fire extinguisher inspection; and facility condition assessment.

II. CAFM Initiatives and Accomplishments

Fiscal Year 1998

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Procured and installed PC/printer hardware along with SPAN-FM software. Established a Standards Committee to establish work management standards for the demand work order module of CAFM.

Completed deployment of the demand work order module to the following jurisdictions: Senate, Capitol, House, Supreme Court, and the Library of Congress.

Fiscal Year 1999

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Completed deployment of the demand work order module to EED, Capitol Grounds,
High Voltage.

Implemented custom MS Access reports for demand work order and space
management.

Started reviewing requirements for Preventive Maintenance and establish PM pilot
for Senate, Capitol, and House A/C shops.

Initiated discussions to interface with FMS for material accountability.

Completed and received approval of a CAFM cost methodology which identified key performance indicators in support of the House IG request for methodology.

Fiscal Year 2000

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Completed deployment of the demand work order module to Botanic Gardens.

In process of rolling out the Work Order Linkage Initiative (WOLI) to all
jurisdictions.

Converted MS Access reports into Brio One software - this package was selected as
the report writer tool of choice by the IRM and the CAFM user communities.

Testing of new CAFM software and hardware on-going for system upgrade and migration.

Fiscal Year 2001

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Power Plant implemented on the demand work order module - All jurisdictions up and running on demand work order module

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CAFM Newsletter developed to aid in the dissemination of CAFM news to the user community.

CAFM Web site development - Static page with general information awaiting approval and hosting - dynamic link to be developed to provide a feed back mechanism to the CAFM community, Superintendents, and AOC decision makers. Initiate Botanic Garden Building Commissioning.

Initiate Capitol Life Safety Planned Maintenance Initiative.

Initiate CAFM EIS and Web Portal.

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II. CAFM Initiatives and Accomplishments

Fiscal Year 1998

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Procured and installed PC/printer hardware along with SPAN-FM software. Established a Standards Committee to establish work management standards for the demand work order module of CAFM.

Completed deployment of the demand work order module to the following jurisdictions: Senate, Capitol, House, Supreme Court, and the Library of Congress.

Fiscal Year 1999

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Completed deployment of the demand work order module to EED, Capitol Grounds,
High Voltage.

Implemented custom MS Access reports for demand work order and space
management.

Started reviewing requirements for Preventive Maintenance and establish PM pilot
for Senate, Capitol, and House A/C shops.

Initiated discussions to interface with FMS for material accountability.

Completed and received approval of a CAFM cost methodology which identified key performance indicators in support of the House IG request for methodology.

Fiscal Year 2000

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Completed deployment of the demand work order module to Botanic Gardens.

In process of rolling out the Work Order Linkage Initiative (WOLI) to all
jurisdictions.

Converted MS Access reports into Brio One software - this package was selected as
the report writer tool of choice by the IRM and the CAFM user communities.

Testing of new CAFM software and hardware on-going for system upgrade and migration.

Fiscal Year 2001

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Power Plant implemented on the demand work order module - All jurisdictions up and running on demand work order module

WOLI deployment completed.

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